School Improvement Planning

School Improvement Plan
Orientation – Day 3

DEPARTMENT OF EDUCATION
RECAP OF DAY 2
2

Schedule Flow
3
AM/PM
Day
Slices
DAY 1: Preparatory DAY 2: Assess
DAY 3: Plan and
Act
AM
AM1
Expectation Setting Identify PIAs
Propose Solutions
and Projects
Break
AM2
Why the
Enhancements?
What were
Enhanced?
Set Objectives and
Form the Project Team
Draft the SIP and
AIP
Lunch
PM
PM1
Organize SPT
Analyze the School
Processes
Implement Proposed
Solutions
Break
PM 2 Convene and Orient
SPT
Find the Root Causes
of Problems
Communicate
Progress
2.4
2.3
2.2
2.1
1.4
1.3
1.2
1.1
3.4
3.3
3.2
3.1

Day 3, AM1

PHASE II: PLAN
5

Phase 2: Plan Objectives
6
1. To review the general objectives and
targets;
2. To formulate solutions;
3. To develop and write the project
designs, SIP, and AIP

DEPARTMENT OF EDUCATION 7
Phase 2: Plan
5
Formulate solution(s)
4
Review general objectives
and targets
7
Write the SIP
6
Develop Project Designs
8
Prepare the AIP

Step 4. Review general objectives and targets
8
Review general objectives and
targets set in Activity 3.1 - in
light of the root cause analysis
presented by the Project Team
to SPT
Always go back to
your general
objectives so you
will never lose sight
of your targets

Planning Worksheet (Annex 5)
Activity 2.2
Activity 3.1
Activity 3.6
Activity 3.1

OUTPUT CHECK:
 Root Cause column in the Planning Worksheet
[Annex 5]

Phase 2: Plan
5
4
and targets
7
Write the SIP
6
Develop Project Designs
8
Prepare the AIP

Step 5. Formulate solution(s)
12
ROOT CAUSE SOLUTIONS
FOCUS AREA

13
With support from
the process owner
Address the
ROOT
CAUSE(S)
Within the
control of the
school
In formulating SOLUTIONS,
do not forget the following TIPS:
Sustainable Economical

14
THINK OUTSIDE THE BOX BUT REMEMBER KEY
CONSIDERATIONS

15
OUTPUT CHECK:
 List of Possible Solutions

Phase 2: Plan
5
4
and targets
7
Write the SIP
6
Develop Project Design(s)
8
Prepare the AIP

Step 6. Develop Project Design(s)
17
PROBLEM STATEMENT: The selected area of focus phrased as a
problem (output of Activity 3.5: Select Area of Focus).
Example: During the first quarter, 10 out of 30 Mathematical Periodical
Test papers of Grade 7 students had items that were erroneously
checked
PROJECT OBJECTIVE STATEMENT: What you want to achieve and
by how much*.
Example: To reduce the incidence of erroneously checked
Mathematical Periodical Test papers of Grade 7 students by 100%
*Reminder: Objective statements should be SMART – specific,
measurable, attainable, realistic, time-bound. Targets to be set
should be discussed and agreed upon by the SPT based on the
school context.
REMEMBER
these
definitions
when you fill-
up Annex 9
(Project Work
Plan &
Budget
Matrix)

ACTIVITIES: The activities you need to do to implement your
solution.
Example: Meet with teachers to discuss the new process of
checking Periodical Test papers
OUTPUT: The concrete, tangible products that result from
undertaking an activity .
Example: Teacher attendance during discussion of the new
process on checking Periodical Test papers
One project design
per solution
REMEMBER:
These
definitions
when you
fill-up Annex
9 (Project
Work Plan &
Budget
Matrix)

19
In cases
where
there
are major
projects that
would need a long time
to implement, the
Project Team should
subdivide this into
smaller, more
manageable projects.
 Each project will be monitored at least twice by
the SPT - middle and end of implementation
period.
 Monitoring dates should be stated in the Project
Work Plan & Budget Matrix (Annex 9)
Make the projects manageable to
provide the team with immediate
results which they
can celebrate
(if it is successful)
or improve
(if did not meet
the target).

20
For School Heads, Teachers,
and Staff
Your contribution in planning and implementing
the SIP and AIP should be included in your RPMS.
In writing your KRAs and objectives in the
RPMS, make sure it is aligned with the
objectives and targets of the SIP, AIP, and
Project Designs.
Attach a copy of the project designs to the AIP so you can easily
go back to it when you review the implementation of your AIP.

21

ACTIVITY:
DEVELOPING
PROJECT DESIGNS

Instructions
1. Review the set objectives and targets for
the particular PIA you identified earlier.
2. Develop a project design for the specific
PIA by filling up this template:
23

24
OUTPUT CHECK:
 Project Work Plan and Budget Matrix

Recap of Day 3, AM1

Break
26

Day 3, AM2

Phase 2: Plan
5
4
and targets
7
Write the SIP
6
8
Prepare the AIP

Step 7. Write the School Improvement Plan
29
SCHOOL IMPROVEMENT PLAN
(Name of School)
FY____ to FY ____
I. Executive Summary
II. Introduction
III. K to 3
IV. 4 to 6
V. 7 to 10
VI. 11 to 12
VII. Governance
VIII. Monitoring and Evaluation
Prepared by the School-Community Planning
Team composed of the following, during the SIP
Workshop held on _________________________
at the _________________________________.
SPT Member Name Signature
________________ ________
________________ ________
________________ ________
All SPT members shall sign
the SIP for onward
submission to the Schools
Division Office (SDO).
You only need to submit
this at the beginning of the
three-year SIP cycle.
Include only
those that are
applicable to
your school

I. Introduction
Use your output
during the Vision
Sharing activity
B. School Situation
Assessment of the
current status of
children,
especially the
school age
children, in the
community as well
as the causes of
shortfalls and
inequities in the
children’s
outcomes.
Assessment of
school
systems and
processes
that facilitate
and hinder the
attainment of
school
objectives and
targets.
Assessment of
status and
trends in the
realization of the
school’s
contributions
to the
achievement of
the Division
Goals and
Objectives.
A. DepEd VMV
“Kung may kwento dapat mayroong kwenta at
kung may kwenta dapat mayroong kwento.”

III. K to 3
• Discuss briefly the
school’s prioritization
of the most pressing
needs
PIAs include issues
within the school and
community affecting
the school and
learners, which need
to be addressed and
brought to the
attention of
stakeholders.
IV. Governance

IV. Monitoring and Evaluation
When and how
regular should you
conduct M&E?
What are the
indicators to
watch out for?
Summative evaluation shall be conducted by
the SDO at the end of the SIP Cycle
How to document
issues and
lessons learned?

33
OUTPUT CHECK:
 SIP with signatures of SPT members

Phase 2: Plan
5
4
and targets
7
Write the SIP
6
8
Prepare the AIP

Step 8. Prepare the Annual Implementation Plan
35
An AIP is a year-by-year operational plan for the SIP
AIP Year 1 AIP Year 2 AIP Year 3
Attach a copy of the
project designs to the AIP
to guide you when you
implement Year 2 and Year
3 AIPs.
 It is recommended that the Project Team
who was assigned to do root cause
analysis for the PIA should be the one to
prepare AIP for continuity
The PT may add or change some of their
team members if necessary.
While SIP is aligned to the
Division Goals and
objectives, AIP is based on
the general objectives and
targets set in the SIP.

37
Goal Development Proforma
GOAL SCHOOL
IMPROVE-
MENT
AREAS
TARGETS
( FOR
SCHOOL
IMPROVE-
MENT)
(Measurable
Indicators)
MEANS OF
VERIFICA-
TION
(Method of
measuring the
achievement
of targets)
STRATE-
GIES
(FOR
SCHOOL
IMPROVE-
MENT)
(Activities)
TIME
FRAME
PER-
SONS
INVOL
VED
RESOURCES
AMOUNT SOURCE Materials

38
Tips on Writing the Strategies
1. Starts with a verb (Action words)
2. Chronologically arranged (first things first)
3. Must have its own MOV, time frame,
persons involved and resources
4. It must accomplish the target

What is a good SIP/AIP?
1. Complete
2. Clear and Concise
3. Consistent
4. Evidence-based
5. Relevant
39

40
OUTPUT CHECK:
 Accomplished AIP

Recap of Day 3, AM2

Lunch
42

Instructions
1. Each group will be given
eight (8) matchsticks.
2. Using the 8 matchsticks,
create an image of a fish
as shown in the picture.
(2 minutes)
3. Move three (3) matches
to turn the fish around.
(3 minutes)

Instructions
Here’s how to turn the
fish around…

PHASE III: ACT
46

Day 3, PM1

Phase 3: Act - Objectives
48
1. To test and review the proposed solutions
2. To roll out the solutions

Phase 3: Act
10
Roll out the solutions
9
Test the solutions
11
Check Progress of AIP

Step 9. Test the solutions
50
Test the
solution in
small
population
Check progress
and compare the
performance
before and after
implementing the
solution
If successful,
communicate
results to
concerned
stakeholders or
process owners

51

52
OUTPUT CHECK:
 Data results from testing the solutions
 Communication plan to concerned stakeholders
(Process Owners)

Phase 3: Act
10
9
Test the solutions
11

Step 10: Roll out the Solutions
54

Step 10. Roll out the solutions
55
OUTPUT CHECK:
 Plan to roll out your solutions
 Plan to gather feedback from concerned
stakeholders

Phase 3: Act
10
9
Test the solutions
11

Step 11: Check Progress of AIP
57
Check progress and compare the
performance before and after
implementing the solution
Project Team submits report to SPT
SPT should guide and help the
Project Team in resolving
problems

Step 11. Check Progress of AIP
58
*this will be monitored in the next M&E cycle
(1)
Name
of
Proje
ct
(2)
Project
Objective
s and
Targets
(3)
Date
of
Monit
oring
(4)
Accomplish
ments/
Status to
Date
(5)
Issues/Pro
blems/
Challenges
(6)
Recommend
ations/
Action
Points
(7)
Signature
of SPT
and
Project
Team
Leader
To be
discussed by
SPT and
Project Team
Project Monitoring Report Form
Scheduled Dates of Monitoring
Mid-year: ________________ Year-end: _________________
---------To be filled-up by Project Team-------

59
Consolidated progress reports
will serve as inputs to the SRC
Submit Project Monitoring
Report Form to the SDO
together with the AIP for the
next year
SPT and Project Team will
adjust, modify, and write AIP of
the following year
• The Project Team assigned
may begin collecting,
organizing, and analyzing the
required school data for the
PIAs to be tackled in the next
AIP.
• The next AIP begins with
Step 2: Identify/Review PIAs.
• After year 3, the SPT can
now prepare for the next
cycle.

60

61
OUTPUT CHECK:
 Project Monitoring Report Form
 Updated SRC based on results and report

Recap of Day 3, PM1

Coffee Break
63

ENERGIZER:
PASS THE MESSAGE

Instructions
1. Using your groupings in “The
Perfect School”, form a
straight line with one person
behind the other.
2. The person in front of the
line will be given an image
by the facilitator while the
rest of the team will face
backwards.
3. The same person must be
able to grasp the whole
image (details, colors, etc.).

Instructions
4. When the facilitator gives the
signal, the person in front will
“pass” the image by describing
what he saw. The same will be
done by the rest until it reaches
the last person.
5. The last person is tasked to draw
the image as accurately as
he/she can.
6. When the time is up, the
facilitator will check the work of
each group and determine which
team drew the most accurate
image.

COMMUNICATING TO
STAKEHOLDERS
67

Day 3, PM2

SRC Reporting
69
To increase community
participation and
involvement in school
operations and activities by
providing stakeholders a
snapshot of the status of
the school and advocating
for areas that need their
involvement
OBJECTIVE

Features of Refined SRC
70
1. Focus is on advocacy
and communication;
not planning and
accountability.
2. Streamlined indicators
(19 indicators, not 32).
3. Includes school
accomplishment of
other stakeholders.
4. Integrated with SIP

Benefits of using enhanced SRC
71
 Greater
stakeholder
participation
in school
activities
 Transparency
of school
activities and
performance
 Better
understanding
of stakeholders
on school
situation

Allocating space in School Journal
or Newsletter
Posting of SRC in school/Division
websites, bulletin boards, and other
public areas
Reproduction of enough copies for
distribution to the general public
Presentation to stakeholders during
School Meetings and Assemblies
(October & March)
Ways of Disseminating the SRC

19 SRC Information
73
 Enrolment
 Health and
Nutritional Status
 Learners materials’
 Teachers’
professional
development
 Funding sources
 School awards and
recognitions
SCHOOL PROFILE [6] PERFORMANCE INDICATORS [11]
Access
 Number and rate of dropouts by
cause
Quality
 Percentage of learners who
completed the School Year
(Promotion Rate)
 National Achievement Test
(NAT) – by Mean Percentage
Score (MPS)
 Literacy level
Governance
 School-Based Management
Assessment Level
 Child-Friendly School Survey
result
 Stakeholders’ participation
 Learner-Teacher ratio
 Learner-Classroom ratio
 Learner-Toilet ratio
 Learner—Seat ratio
 Status of Annual
Improvement Plan
(AIP)/Continuous
Improvement
Projects)
 Other Stakeholders'
Accomplishments
STATUS OF SCHOOL
PROJECTS [2]

Basic SRC Template
74

Basic SRC Template
75

Communicating the SRC
76

Q & A
79

Recap of Day 3, PM2

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