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1. SDO ISABELA
IMPLEMENTATION AND
M&E PLANS ON
DIVISION AND SCHOOL
CHECKING OF FORMS
DepEd Order No. 11 s. 2018

2. IMPLEMENTATION PLAN ON DIVISION CHECKING OF FORMS

3. IMPLEMENTATION PLAN ON DIVISION CHECKING OF FORMS
Policy: Implementation of Division and School Checking of Forms In Compliance to DO 11, s. 2018
Office: CID and SGOD
Goal: To ensure a reliable assurance mechanism on records management for quality and timely updated learner
information and school reports.
Outcome: Improved learner record management of schools and division
Critical Action Responsible /
Accountable Unit
Timeframe Budget Budget Source
Remarks
What actions/activities must be
completed to implement the policy?
Who is responsible for
the action/activity?
When must the
action/activity be
completed?
How much will it cost to
implement the action?
Where will the funding come
from? (internal and external
funding source)
Additional information which is crucial for the implementation
of the action/activities
Issuance of memorandum on the
conduct of school and division checking
of forms
- Levels of Checking
- Timelines
- Composition of Committee and Roles
Planning Officer
Division Checking
Committee
June 15, 2023 – release of
issuance
none -
Virtual Orientation with School and In-
Person Meeting with Division Checking
Committees on their Implementation
Plan on DO 11 s. 2018
Planning Officer June 19, 2023 –
completed orientation
P 15, 750 SDO MOOE
Clarification on the roles, issues and challenges
expected
Monitoring of schools on the conduct
and completion of the School Checking
of Forms
PSDS / DIC June 26-30, 2023
none -
Well-capacitated monitors
All schools are monitored and visited.
PSDS should not make it appear that another checking is
done by the PSDS
Conduct of Division Checking Forms by
Legislative District
Division Checking
Committee
July 3-5, 2023
P 100, 000 SDO MOOE
Presence of complete members of the team
Magnitude of schools to be checked.
Solution is sampling and scheduled.
Rectification of errors
Submission of reports and documents
re: Checking of forms
Concerned schools July 6, 2023 onwards but
not later than July 31,
2023
none -
Implementation challenges:
Time constraint in the checking if forms | Sampling of schools | Doing the checking for schools for coastal schools |

4. M&E PLAN ON DIVISION CHECKING OF FORMS
I. PURPOSE AND SCOPE
Objectives (Critical Action/Activities)
What should you be monitoring and evaluating?
(objective statement)
Indicator
Who are the target
office/clients/group you should be
monitoring?
Issuance of memorandum on the conduct of
school and division checking of forms
- Levels of Checking
- Timelines
- Composition of Committee
- Roles
Communicated guidelines and reminders through the release
of the issuance to the field
Number of issuances released and
communicated
Records Office
Virtual Orientation with School and In-Person
Meeting with Division Checking Committees
on their Implementation Plan on DO 11 s.
2018
Participation of expected SCC and DCC Number of expected participants SCC and DCC
Monitoring of schools on the conduct and
completion of the School Checking of Forms
Completion of SCC in all districts Number of monitored schools PSDS/ DIC
Conduct of Division Checking Forms by
Legislative District
Completion of DCC per schedule Number of Division Checking of forms
completed
DCC
Submission of reports and documents re:
Checking of forms
Complete submission of required reports Number of schools with complete
report submission
Schools
TEMPLATE GUIDES Description or statement of corresponding objectives These are the SMART indicators
of impact, outcomes, and outputs
Quantitative and/or qualitative
criteria that provide a simple and
reliable means to measure
achievement or reflect changes
connected to the goal, outcomes,
and output respectively.
Are there specific groups that
are targeted to be monitored?
Who are the clients that are
affected by the policy?
Pertains to the program/policy
beneficiaries
Challenges in developing the M&E Plan:
Preparation of a consolidated report on M&E from the SFCR | Multitude of encountered

5. II. DATA COLLECTION AND MANAGEMENT
What are the data that you will
collect?
Possible Sources
of Data
Who (office/personnel)
is responsible in data
collection?
How will you collect
data during
monitoring?
How frequent will
you collect this
data?
How will you
organize the
collected data?
Where do you
store the
organized data?
Who are the possible users
of the data (internal and
external) and what are the
possible uses of these data?
Issuance of memorandum on the
conduct of school and division
checking of forms
- Levels of Checking
- Timelines
- Composition of Committee
- Roles
DO 11, s . 2018
and related
issuances
- -
Virtual Orientation with School
and In-Person Meeting with
Division Checking Committees on
their Implementation Plan on DO
11 s. 2018
DO 11, s . 2018
and related
issuances
- -
Monitoring of schools on the
conduct and completion of the
School Checking of Forms
PSDS Reports District Online Submission Once Database (excel) - SDO
Conduct of Division Checking
Forms by Legislative District
SFCR 1
SFCR 2
SFCR 3
School
District
Division
Submission of reports and
documents re: Checking of forms
SFCR 1 School
District
In Print and In Digital
Copies
Once PDF Format of SF Google Drive
Submission
SDO
Data refers to raw facts or figures
(raw data)
In what form does
data will be collected?
(e.g. inventory
list/report, activity
logs, accomplishment
reports of other
offices)?
Are there any specific
database or databank
where you can collect
Office or personnel who do
collection
Are there existing tools to
be used?
Is it thru FGDs, documents
review, interviews,
questionnaire, surveys?
Refers to frequency
of collection
(monthly, quarterly,
semi-annual, annual)
Do you have a database
(e.g. excel) where and
do you encode it? Or if
hard copies of data, do
you file it accordingly?
Upon collection of
data, where do you
store it? If hard
copies, are there
filing cabinets? Or if
soft copies, are there
computers,
databases?
Who are the users of raw data
being collected (internal and
external stakeholders) and for
what? Aside from you, are there
other offices/stakeholders who
uses the same data you are
collecting, who are they? What
are the uses of those data?
M&E PLAN ON CHECKING OF FORMS

6. III. DATA ANALYSIS IV. INFORMATION, DISSEMINATION, REPORTING AND UTILIZATION
How will you process and
analyze the data that you
have collected?
Who are responsible
in data analysis?
How often do you
conduct data
analysis?
To whom will you communicate
the M&E results? (identifying
type of stakeholder/audience)
How will you communicate the results? What
are communication / reporting strategies will
you employ?
When do you report M&E
results?
Issuance of memorandum on
the conduct of school and
division checking of forms
-
Virtual Orientation with
School and In-Person
Meeting with Division
Checking Committees on
their Implementation Plan
on DO 11 s. 2018
-
Monitoring of schools on
the conduct and completion
of the School Checking of
Forms
PSDS Once School Heads and SCC District Notification in Chat Groups
District Meetings
PIR
After notification of the PSDS
of school non-compliance
Conduct of Division Checking
Forms by Legislative District
DCC Once SCC, Advisers Division Mancom
District Mancom
During scheduled MANCOMS
in July
Submission of reports and
documents re: Checking of
forms
DCC Once SCC, Advisers
Division Planning Team
District Meeting for EOSY During EOSY Meeting
Do you have specific
statistical tests used to
process and analyze the
data?
(e.g. descriptive analysis
and/or inferential
analysis)
Is there a specific staff
or office who do data
analysis?
How frequent data
analysis? Monthly,
quarterly, among
others?
After analysis, you have the
findings and proposed
recommendations. Who will
use those? To whom it will be
provided (internal and
external stakeholders)
What are the different platforms and
strategies to communicate the findings and
proposed recommendations?
(e.g. consultation meetings, orientation,
conferences, fora, bulletin boards, website,
social medias, written reports, PIRs)
Do you regularly report it, are
there specific schedules or
frequency of reporting or
dissemination?
M&E PLAN ON DIVISION CHECKING OF FORMS

7. IMPLEMANTATION PLAN on School Checking of Forms
Critical Action Responsible / Accountable Unit Timeframe Budget Budget Source Remarks
What actions/activities must be completed to implement the policy? Who is responsible for the action/activity? When must the
action/activity be
completed?
How much will it cost
to implement the
action?
Where will the funding
come from? (internal
and external funding
source)
Additional information which is crucial for the implementation
of the action/activities
Creation of School Checking Committee School Head June 14, 2023 0.00 Designations and Memoranda
Issuance of School Memo on SCC composition,
roles, tasks and timeline of activities
School Head June 14-16, 2023
0.00
Timelines of activities
SCC shall attend Virtual orientation conducted by
the DCC
School Checking Committee June 19, 2023
1,000.00 Internal Fund
Internet connectivity
Orientation and clarification on other issues and
concerns of advisers
School Checking Committee
Class advisers
June 20-21, 2023
0.00
Concerns and issues raised were not aligned in
the issuances and orders of the department
Checking and finalization of School Forms
(school level)
School Checking Committee
Class advisers
June 28-30, 2023 2,000.00
Internal Fund
Rectifications of errors found during the
checking of forms
Monitoring the conduct of School checking of forms
activities
School Head June 28-30, 2023 0.00
Completion of different forms relative to the
checking of forms
Checking and finalization of School Forms(Division
level)
School Checking Committee
Class advisers
July 3-5, 2023 2,000.00
Internal Fund
Rectifications of errors found during the
checking of forms
Completion of different forms relative to the
checking of forms
Submission of reports of the conduct of school
checking activities
School Checking
Committee
July 6-31, 2023 2,000.00
Internal Fund
Submission of all forms and reports required
Implementation challenges: Different interpretation of DepEd issuances, orders and legal bases regarding school forms

8. M&E PLAN on School Checking of Forms
Policy (DO Nr and Title):
Office:
Goal:
Outcome(s):
I. PURPOSE AND SCOPE
Objectives (Critical Action/Activities)
What should you be monitoring and evaluating?
(objective statement)
Indicator
Who are the target
office/clients/group you should be
monitoring?
Creation of School Checking Committee To designate members of the SCC based on DO 11, s.2018 Designation communicated to
concern individuals
School Checking Committee
Members
Issuance of School Memo on SCC
composition, roles, tasks and timeline of
activities
To inform SCC and class advisers on their respective roles, tasks and timelines
to follow for the preparation and checking of school forms
Memorandum/memoranda were
issued and communicated to all
teachers
SCC and advisers
SCC shall attend Virtual orientation
conducted by the DCC
To re-orient and have the same understanding on DepEd orders and issuances
and to have clarifications on some issues and concerns
Informed SCC members School Checking Committee
Members
Orientation and clarification on other
issues and concerns of advisers
To re-orient and have the same understanding on DepEd orders and issuances
and to have clarifications on some issues and concerns through LAC Session
Informed class advisers Class advisers
Checking and finalization of School
Forms(school level)
To verify the correctness of entries in the different required school forms Corrected School Forms Class advisers and SFs
Monitoring the conduct of School
checking of forms activities
To ensure that timelines are followed and required forms are properly filled Schedule is tracked and school forms
are verified
SCC and advisers
Checking and finalization of School
Forms(Division level)
To let the DCC verify the correctness of the entries on the school forms Verified School Forms Class advisers
Submission of reports of the conduct of
school checking activities
To submit all required forms and documents to the Division Office All forms and reports are submitted
to Division Office
School Checking Committee
Members
Challenges in developing the M&E Plan:

9. M&E PLAN
II. DATA COLLECTION AND MANAGEMENT
What are the data that
you will collect?
Possible Sources of
Data
Who (office/personnel)
is responsible in data
collection?
How will you collect
data during
monitoring?
How frequent will
you collect this
data?
How will you
organize the
collected data?
Where do you
store the
organized data?
Who are the possible users
of the data (internal and
external) and what are the
possible uses of these data?
Creation of School
Checking Committee
DO 11, s. 2018
Issuance of School Memo
on SCC composition, roles,
tasks and timeline of
activities
DO 11, s. 2018
SCC shall attend Virtual
orientation conducted by
the DCC
Division Memorandum
Orientation and
clarification on other
issues and concerns of
advisers
School Memorandum
Checking and finalization
of School Forms(school
level)
School forms School Checking
Committee
Print and FGD Once Data file in the
office (Print and
Soft)
Office School
Monitoring the conduct of
School checking of forms
activities
SCC reports School Head Print and FGD Once Data file in the office
(Print and Soft)
Office School
Checking and finalization
of School Forms(Division
level)
School forms Division Checking
Committee
Online Once Data file in the office
(Print and Soft)
Submission of reports of
the conduct of school
checking activities
School forms and other
documents required by
DO
School Checking
Committee
Print and FGD Once Data file in the office
(Print and Soft)
Office SDO

10. M&E PLAN
III. DATA ANALYSIS IV. INFORMATION, DISSEMINATION, REPORTING AND UTILIZATION
How will you process and analyze the data
that you have collected?
Who are responsible
in data analysis?
How often do you
conduct data analysis?
To whom will you
communicate the M&E
results? (identifying type of
stakeholder/audience)
How will you communicate the
results? What are communication /
reporting strategies will you employ?
When do you report
M&E results?
Creation of School Checking Committee N/A N/A
Issuance of School Memo on SCC
composition, roles, tasks and timeline of
activities
N/A N/A
SCC shall attend Virtual orientation
conducted by the DCC
N/A N/A
Orientation and clarification on other
issues and concerns of advisers
N/A N/A
Checking and finalization of School
Forms(school level)
School Head Once Advisers Face to Face discussion After the activity
Monitoring the conduct of School checking
of forms activities
School Head Twice SCC and advisers Face to Face discussion After the activity
Checking and finalization of School
Forms(Division level)
N/A N/A
Submission of reports of the conduct of
school checking activities
School Head Once