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SDEAs
Integral part of enterprise risk management
11/10/2016©Arete-Zoe, LLC
11/10/2016©Arete-Zoe, LLC
Compliance management
Article 11(1) of the Commission Implementing Regulation (EU) No 520/2012
Specific quality system procedures and processes shall be in place in order to ensure:
(a) Continuous monitoring of PV data, options for risk minimization and prevention and appropriate measures by MAH
(b) Scientific evaluation of all information on the risks of medicinal products by MAH
(c) Submission of accurate and verifiable data on serious and non-serious adverse reactions to the EudraVigilance
(d) Quality, integrity and completeness of the information submitted on the risks of medicinal products, including processes to avoid
duplicate submissions and to validate signals
(e) Effective communication by the MAH with the national competent authorities and the Agency:
- Communication on new risks or changed risks
- Pharmacovigilance system master file
- Risk management systems, risk minimization measures
- PSURs, CAPAs, and PASS
(f) Update of product information in the light of scientific knowledge, EMA portal assessments and recommendations
(g) Appropriate of relevant safety information to healthcare professionals and patients.
11/10/2016©Arete-Zoe, LLC
Safety Data Exchange -USA
The FD&C Act and applicable regulations cover post-marketing adverse event reporting for
• Rx and non-Rx drugs with approved NDAs (21 CFR 314.80 and 314.81)
• Prescription drugs and nonprescription drugs that have approved abbreviated new drug
applications (21 CFR 314.98 and 314.81)
• “Subpart H” drugs approved under accelerated approval (21 CFR 314.540)
• “Subpart I” drugs approved when human efficacy studies are not possible (21 CFR 314.630)
• Non-application nonprescription drug products (FD&C Act Chapter VII, Subchapter H,
Section 760) (Over-the Counter (OTC) Monograph)
• Licensed therapeutic biological products (21 CFR 600.80, 601.28, and 601.70)
• Biological products approved under accelerated approval (21 CFR 601.44)
• Biological products approved when human efficacy studies are not possible (21 CFR 601.93)
Marketed prescription drugs not the subject of approved applications (21 CFR 310.305)1
11/10/2016©Arete-Zoe, LLC
Safety Data Exchange - EU
Europe
Regulation (EC) No 726/2004 with respect to centrally authorized medicinal
products
Directive 2001/83/EC with respect to nationally authorised medicinal products
(including MRP and DCP)
Commission Implementing Regulation (EU) No 520/2012 includes details on
certain aspects of pharmacovigilance
Good pharmacovigilance practice guidelines (GVP)
Strategic management framework
11/10/2016©Arete-Zoe, LLC
Complexity scales up with size of the enterprise
External
Material
Labor
Information
Material
Labor
Information
Internal
Production
Facilities
Relations
Jurisdictional
boundaries
11/10/2016©Arete-Zoe, LLC
Governance model
Change
Acquisition
Strategic partnership
Legacy product
New vendor Outsourcing
Reorganization
11/10/2016©Arete-Zoe, LLC
Roles and responsibilities
Change
Acquisition
Strategic partnership
Legacy product
New vendor Outsourcing
Reorganization
Functional
charts and
diagrams
11/10/2016©Arete-Zoe, LLC
Roles and responsibilities
Functional
charts and
diagrams by
jurisdiction
Version control
Change control
Legislation
Industry regulations
Guidelines, non-binding recommendations, policies
11/10/2016©Arete-Zoe, LLC
Supply & Distribution Channels
PV, QA/RA
HQ
Manufacturing
Distributors
High-volume products with
predictable demand
Cold-chain
Specialty pharmacies, niche
SDEAs ensure
multidirectional exchange
of information across
multiple jurisdictions
Packaging
MORT Analysis
Management Oversight & Risk Tree
11/10/2016©Arete-Zoe, LLC
• .
A safety system/program is a formal approach to eliminate/control hazardous
events through engineering, design, education, management policy, and
supervisory control of conditions (environment) and practices.
DESIGN TRAINING
MANAGEMENT SUPERVISION
CONTROLS
Procedural documents
SDEA templates
• Change control
• Version control
• Document management system
• Process review
11/10/2016©Arete-Zoe, LLC
Co-marketing
Distribution
Co-Promotion
Vendors
Service
providers
Others
CAPA management
processes
11/10/2016©Arete-Zoe, LLC
Data
Collection
Assessment CAPA Inform Follow-up
Root cause methods
- Events and causal factor analysis
- Change analysis
- Barrier analysis
- Management Oversight and Risk Tree (MORT)
- Human performance evaluation
- Kepner-Tregoe model
Supporting systems
11/10/2016©Arete-Zoe, LLC
Data Breach Scenarios
• The Human Element:
• Insider threat
• Victim of exploitation
• Conduit devices misuse and tampering
• Exploitation of interface settings
• Misconfiguration by user
• Reconfiguration by intruder
• Sophisticated/special purpose illicit software
Document repositories
11/10/2016©Arete-Zoe, LLC
Source documents
Other relevant information
SDEAs
Confidentiality agreements
Contracts
CIOMS forms
SOPs
Organizational hierarchies
Evaluation and validation
documents
CAPA plans
RMPs
Strategic management framework
Penalty for
non-
compliance
Loss of IP
Litigation
Liability
Denial of
market
access
Consumer
rejection
11/10/2016©Arete-Zoe, LLC
Internal and
external inter-
dependencies
Sole-source
supply chain
Overspecialization
Lean
operations
Personnel
turbulence
Compliance
failure
Incompetence
Corruption
Accident
Civil disruption
Crime
Organized
crime
Business sector
competitors
Severe weather
Natural disaster

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Safety Data Exchange Agreements (Brief)

  • 1. SDEAs Integral part of enterprise risk management 11/10/2016©Arete-Zoe, LLC
  • 2. 11/10/2016©Arete-Zoe, LLC Compliance management Article 11(1) of the Commission Implementing Regulation (EU) No 520/2012 Specific quality system procedures and processes shall be in place in order to ensure: (a) Continuous monitoring of PV data, options for risk minimization and prevention and appropriate measures by MAH (b) Scientific evaluation of all information on the risks of medicinal products by MAH (c) Submission of accurate and verifiable data on serious and non-serious adverse reactions to the EudraVigilance (d) Quality, integrity and completeness of the information submitted on the risks of medicinal products, including processes to avoid duplicate submissions and to validate signals (e) Effective communication by the MAH with the national competent authorities and the Agency: - Communication on new risks or changed risks - Pharmacovigilance system master file - Risk management systems, risk minimization measures - PSURs, CAPAs, and PASS (f) Update of product information in the light of scientific knowledge, EMA portal assessments and recommendations (g) Appropriate of relevant safety information to healthcare professionals and patients.
  • 3. 11/10/2016©Arete-Zoe, LLC Safety Data Exchange -USA The FD&C Act and applicable regulations cover post-marketing adverse event reporting for • Rx and non-Rx drugs with approved NDAs (21 CFR 314.80 and 314.81) • Prescription drugs and nonprescription drugs that have approved abbreviated new drug applications (21 CFR 314.98 and 314.81) • “Subpart H” drugs approved under accelerated approval (21 CFR 314.540) • “Subpart I” drugs approved when human efficacy studies are not possible (21 CFR 314.630) • Non-application nonprescription drug products (FD&C Act Chapter VII, Subchapter H, Section 760) (Over-the Counter (OTC) Monograph) • Licensed therapeutic biological products (21 CFR 600.80, 601.28, and 601.70) • Biological products approved under accelerated approval (21 CFR 601.44) • Biological products approved when human efficacy studies are not possible (21 CFR 601.93) Marketed prescription drugs not the subject of approved applications (21 CFR 310.305)1
  • 4. 11/10/2016©Arete-Zoe, LLC Safety Data Exchange - EU Europe Regulation (EC) No 726/2004 with respect to centrally authorized medicinal products Directive 2001/83/EC with respect to nationally authorised medicinal products (including MRP and DCP) Commission Implementing Regulation (EU) No 520/2012 includes details on certain aspects of pharmacovigilance Good pharmacovigilance practice guidelines (GVP)
  • 5. Strategic management framework 11/10/2016©Arete-Zoe, LLC Complexity scales up with size of the enterprise External Material Labor Information Material Labor Information Internal Production Facilities Relations Jurisdictional boundaries
  • 6. 11/10/2016©Arete-Zoe, LLC Governance model Change Acquisition Strategic partnership Legacy product New vendor Outsourcing Reorganization
  • 7. 11/10/2016©Arete-Zoe, LLC Roles and responsibilities Change Acquisition Strategic partnership Legacy product New vendor Outsourcing Reorganization Functional charts and diagrams
  • 8. 11/10/2016©Arete-Zoe, LLC Roles and responsibilities Functional charts and diagrams by jurisdiction Version control Change control Legislation Industry regulations Guidelines, non-binding recommendations, policies
  • 9. 11/10/2016©Arete-Zoe, LLC Supply & Distribution Channels PV, QA/RA HQ Manufacturing Distributors High-volume products with predictable demand Cold-chain Specialty pharmacies, niche SDEAs ensure multidirectional exchange of information across multiple jurisdictions Packaging
  • 10. MORT Analysis Management Oversight & Risk Tree 11/10/2016©Arete-Zoe, LLC • . A safety system/program is a formal approach to eliminate/control hazardous events through engineering, design, education, management policy, and supervisory control of conditions (environment) and practices. DESIGN TRAINING MANAGEMENT SUPERVISION CONTROLS
  • 11. Procedural documents SDEA templates • Change control • Version control • Document management system • Process review 11/10/2016©Arete-Zoe, LLC Co-marketing Distribution Co-Promotion Vendors Service providers Others
  • 12. CAPA management processes 11/10/2016©Arete-Zoe, LLC Data Collection Assessment CAPA Inform Follow-up Root cause methods - Events and causal factor analysis - Change analysis - Barrier analysis - Management Oversight and Risk Tree (MORT) - Human performance evaluation - Kepner-Tregoe model
  • 13. Supporting systems 11/10/2016©Arete-Zoe, LLC Data Breach Scenarios • The Human Element: • Insider threat • Victim of exploitation • Conduit devices misuse and tampering • Exploitation of interface settings • Misconfiguration by user • Reconfiguration by intruder • Sophisticated/special purpose illicit software
  • 14. Document repositories 11/10/2016©Arete-Zoe, LLC Source documents Other relevant information SDEAs Confidentiality agreements Contracts CIOMS forms SOPs Organizational hierarchies Evaluation and validation documents CAPA plans RMPs
  • 15. Strategic management framework Penalty for non- compliance Loss of IP Litigation Liability Denial of market access Consumer rejection 11/10/2016©Arete-Zoe, LLC Internal and external inter- dependencies Sole-source supply chain Overspecialization Lean operations Personnel turbulence Compliance failure Incompetence Corruption Accident Civil disruption Crime Organized crime Business sector competitors Severe weather Natural disaster