An Inside Look At Demosphere's Online Registration System.

1. RosterPro® Registration System
An Inside Look At Demosphere’s Online Registration System

2. Access every aspect of your organization’s registration from one convenient
dashboard - whether it involves Program Setup, Household Management,
Finances & Banking, Uploaded Files, or Registration Settings!

3. Experience what your registration settings will look like from the public’s
point-of-view before opening the public registration process.

4. To access the registration process, users must first create an account in the
RosterPro® Registration System.
Users can log into the system using User ID, Facebook or Google credentials.
Public Registration Preview

5. The first step in the registration process collects the Household’s basic
information. This information will pre-populate for returning members.

6. Households will then identify the member they are registering. They
can select from a list of members previously stored within the
database, or create a new member.

7. A list of available programs will appear for the registrant to choose from,
based on the eligibility settings you choose (age, gender, etc).
Customized welcome messages for each program will appear during this
step of the process to offer program-specific details and instructions.

8. Collect parent information, emergency contact and/or medical insurance
details during the registration process.
Households can select an existing parental member whose data has
already been stored in the system or create a new one.

9. Customize registration forms to collect all of the program-specific
information you need to have a successful season.
Questions can be required, conditional, and have fees associated with them!
Drag-and-drop questions around the form to create your ideal layout.

10. Households registering more than one member during a single session
are able to do so before completing the order and making a payment.
Collect volunteer registrations during this step while parents are in the
process of registering a participant. Volunteer settings can be
customized to fit your organization’s needs.

11. Collect donations for your organization during the registration process.
Donations made are automatically recorded and tracked within the system.

12. All fees and discounts charged to the account are broken down into a
clear list so the registrant can see how the total was reached.
Collect payments by credit card or offline check/cash based on your
requirements. Payments can be made in full, paid in installments, or
registrants can apply for Financial Aid.

13. My Profile Information
All Household information is stored within the My Account Information tab.
Household Administrators can access their Profile and Household
Information, make updates, and add members at any time.

14. Registration and order history records are accessible in the My
Household Information section.
Household Administrators can log back into the system to make
payments and/or update their payment information.

15. Registration Settings
Manage multiple programs and seasons from one simple dashboard.

16. Seasonal Registration Setup
Customize each season in the Season Settings page. Write customized
welcome and confirmation messages, collect emergency medical
information, set season limitations, and more!

17. Write custom Welcome and Confirmation messages to
registrants. Format text the same way you would in an email.

18. Determine when your season will
be starting and ending - down to
the exact minute!
Want to collect Parent,
Emergency, or Medical Insurance
Information? Switch the toggle
from Off to On. It’s that simple!

19. Accept all of your payments at once or have the flexibility to
spread the installments out over multiple payments.
Administrators can set custom due dates for each installment.

20. Only open a program’s registration to a specific gender, age group, or
custom data field (region, school grade, etc.) with Season Eligibility Settings.

21. Create tryout (invitee-only) programs by inviting an
exclusive group of players to register.

22. Once a registrant applies for financial aid during the checkout process the
Administrator can then choose to either accept or deny requests.
Accept and track applications for financial aid directly through the system.

23. Ask for registrants to upload important documents like birth
certificates, physical signatures, and doctor’s notes directly into the
system during the registration process.

24. Create unlimited program and/or season fees and discounts in the
Fees & Discounts tab.
Fees can be automatic, installable and/or discountable. Discounts
can be automatic, or can be tied to registration forms with several
options in between.

25. Edit the volunteer roles you’ll be accepting throughout the season.
Create volunteer forms, institute an “opt-out” fee, and send a
personalized message.

26. After collecting player and volunteer registrations, create teams and rosters
all from one page.
Filter on the group of individuals you’ll be working with, drag and drop them
onto the roster, customize your rosters and email them out to Team Staff.
Once rosters have been formed, sync the newly created teams with
Demosphere’s TeamNet team communication platform.

27. Customize your registration forms with program-specific questions and
collect only the information you want - none of what you don’t!
The drag-and-drop functionality of the form allows Administrators to
create not only custom questions, but also unique form layouts.
Form Builder

28. Utilize pre-populating forms within the system.
The RosterPro® System will fill out imported forms with the necessary
information already available within the system so you don’t have to!

29. Financial & Banking
View financial payments and settings all within the Financial and
Banking tab. Choose from a selection of pre-made financial reports
to run within your system.

30. Select which method(s) of
payment your organization will be
accepting each season.
If your organization chooses to
accept Cash/Check payments,
adjust player status in the program
until the payment is received.

31. Accept donations directly online and have the money recorded
and organized within the registration system.

32. Data Reporting
Analyze your data to the fullest with the various reporting
features inside RosterPro®.

33. Filter data by dates, seasons, programs, or registration status.
Print and/or export your results as PDF, Excel, or CSV documents.

34. Create a custom report by dragging and dropping the
column names into the Column Headers area.

35. Communicate with your organization through email or text messaging.

36. Filter your recipients, set future send dates, and edit content the same
way you would in a Word document, including images, links and any
other desired HTML.

37. View and search email history and re-send past messages.

38. User Administration
Do you have multiple organization officials responsible for setting up the
registration process?
Grant permission-based access to multiple administrators.

39. Customize the access that each Administrator receives. Create roles within
your organization and delegate responsibilities specifically tailored to each.

40. Data Security
Demosphere stores customer data securely and does not provide or sell it to
any third parties!
All sensitive data collected through our tools are encrypted using the strongest
level of SSL protection to ensure no data is compromised during transmission.
Our in-house development team is trained on the principles of secure coding to
ensure that as the industry evolves, Demosphere stays ahead of the curve and
your data stays secure.

41. New Features
New feature releases, along with step-by-step instructions on how to use
them, can be found in the Updates Log section of the dashboard.

42. Need Help?
Click on the Help button found on every page within the RosterPro® System
and read through step-by-step how to edit your page. Screenshots included!
Demosphere’s Support Team is also available to walk you through your
RosterPro® System via email, webchat, or over the phone.

43. For more information on the RosterPro® Registration System
contact Demosphere at sales@demosphere.com