Risk management in a construction project between knowledge and application By Eng: Waleed Elbasyouni

1. Risk Management in a Construction Projects
Between Knowledge & Application
‫ﻭﺍﻟﺗﻁﺑﻳﻖ‬ ‫ﺍﻟﻣﻌﺭﻓﺔ‬ ‫ﺑﻳﻥ‬ ‫ﺍﻟﺗﺷﻳﻳﺩ‬ ‫ﺑﻣﺷﺭﻭﻋﺎﺕ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺇﺩﺍﺭﺓ‬
WALEED ELBASYOUNI
Program control & Risk Management Adviser
MSc Project Management (Cand), PMP®,RMP®,SFC™,SSYB™,TOT®, Strategic PMO, OPM3®
Prepared By:
W
aleed
Elbasyouni

2. • Programs Control & Risk Management Adviser With More Than 12 Years Professional Experience In Construction Industry Mega
Projects In Egypt and Saudi Arabia.
• BSc. of Architectural Engineering, Cairo‐ Egypt.
• Project Management Professional (PMP®) Certified By The Project Management Institute (PMI®), USA.
• Strategic Planning Diploma By Arab Center for Strategic Planning Studies (ACSPS©).
• Risk Management Professional (PMI‐RMP®) Certified By (PMI®), USA.
• MSc (Cand) in Projects Management in Establishing Project Management Office (PMO).
• Training of Trainers (TOT®) By American Institute for Applied Education (AIAE®), USA.
• Program Management, Control and Strategic Planning Instructor.
• Founder & CEO of Ana Memarey Magazine, Cairo – Egypt.
• Speaker volunteer involvement in Planning and Project Management Conference.
• Member of the Training Board in Human Energy Academy, Malmo, Sweden.
• Member of the Training Board in Management Academy, Istanbul, turkey.
• Member in Project Management Institute PMI® .
• Member in Saudi Council Of Engineers .
• Member in Egyptian Syndicate Of Engineers .
@Waleed Elbasyouni
Instructor BIO
WALEED ELBASYOUNI
W
aleed
Elbasyouni

3. Session Objectives
Overview of Project risk
management processes
procedures
Overview of Project risk
management processes
procedures
Clarify a common
understanding of risk
management principles
and terminology
Clarify a common
understanding of risk
management principles
and terminology
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Elbasyouni

4. 1. The Key Concepts, Foundation, and Terminology For Project Risk Management.
2. The Critical Success Factors For Project Risk Management.
3. The project Risk Management application and implementation Processes .
o Risk Preparation (Risk management Plan)
o Risk Identification (Data Gathering –Create RBS – Create Risk Register)
o Risk Assessment and Evaluation (Qualitative Risk analysis ‐ Setting Priorities)
o Risk Response (Risk Response Strategy for threats & opportunities)
o Risk Monitoring and Reporting (Audits ‐ Risk Review meeting – Risk KPIs – identification
lessons learned data base)
4. Practical Case Study.
5. What is the key Benefits For Project Risk Management.
Kindly Saving your Time
Session Agenda
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Elbasyouni

5. ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻹﺩﺍﺭﺓ‬ ‫ﺍﻷﺳﺎﺳﻳﺔ‬ ‫ﺍﻟﻣﻔﺎﻫﻳﻡ‬
Key Concepts For Project
RISK MANAGEMENT
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Elbasyouni

6. Key Concepts For Project Risk Management
• What is the Project Risk Definition:
It`s An Uncertain Event Or Condition That, If It Occurs, has a Positive Or a Negative Effect On a Project’s Objectives.
‫ﻣﻌﻬﺎ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬ ‫ﺃﻭﻟﻭﻳﺔ‬ ‫ﻟﺗﺭﺗﻳﺏ‬ ‫ﻁﺭﻳﻘﺔ‬ ‫ﺇﻳﺟﺎﺩ‬ ‫ﻣﻥ‬ ‫ﻻﺑﺩ‬ ‫ﻟﺫﻟﻙ‬ ،‫ﺍﻟﺧﻁﻭﺭﻩ‬ ‫ﻣﻥ‬ ‫ﺍﻟﻘﺩﺭ‬ ‫ﺑﻧﻔﺱ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺟﻣﻳﻊ‬ ‫ﻟﻳﺳﺕ‬.
‫ﺍﻟﻣﺗﻭﻗﻌﺔ‬ ‫ﺍﻟﻧﻘﺩﻳﺔ‬ ‫ﺍﻟﻘﻳﻣﺔ‬=‫ﺍﻹﺣﺗﻣﺎﻟﻳﺔ‬X ‫ﺍﻟﺗﺎﺛﻳﺭ‬
Expected Monetary Value (EMV) = Probability (P) X Impact (I)
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Elbasyouni

7. Risk Classifications
‫ﺍﻷﻋﻣﺎﻝ‬ ‫ﻣﺧﺎﻁﺭ‬
‫ﺍﻟﺑﺣﺗﻪ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬
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Elbasyouni

8. Key Concepts For Project Risk Management
• The Objectives Of Project Risk Management:
Are To Increase The Probability And / Or Impact Of Positive Risks (Opportunities) And To Decrease The
Probability And / Or Impact Of Negative Risks (Threats), In Order To Optimize The Chances Of Project Success.
1
2
3
3.2
3.1
Response StrategyW
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Elbasyouni

9. Key Concepts For Project Risk Management
• In The Early Stages Of a Project, The Level Of Risk Exposure Is at Its Maximum But Information On The Project Risks Is at a Minimum.
•‫ﻲ‬ ‫ﻓ‬‫ﻲ‬ ‫ﺍﻻﻭﻟ‬ ‫ﻝ‬ ‫ﺍﻟﻣﺭﺍﺣ‬‫ﺭﻭﻉ‬ ‫ﻟﻠﻣﺷ‬‫ﺎﻁﺭ‬ ‫ﻟﻠﻣﺧ‬ ‫ﺭﺽ‬ ‫ﺍﻟﺗﻌ‬ ‫ﺔ‬ ‫ﺩﺭﺟ‬
‫ﺑﺗﻛﻭﻥ‬‫ﻲ‬‫ﺍﻋﻠ‬‫ﻭ‬ ‫ﻥ‬‫ﻳﻣﻛ‬ ‫ﺎ‬‫ﻣ‬‫ﺎﺕ‬‫ﺍﻟﻣﻌﻠﻭﻣ‬‫ﺎﻁ‬‫ﺍﻟﻣﺧ‬ ‫ﻥ‬‫ﻋ‬ ‫ﻭﻓﺭﺓ‬‫ﺍﻟﻣﺗ‬‫ﺭ‬
‫ﺍﻗﻝ‬‫ﻳﻣﻛﻥ‬ ‫ﻣﺎ‬.W
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Elbasyouni

10. Key Concepts For Project Risk Management
The Difference Between Risk and Issue
Risk
Managed Proactively
Issue
Managed Reactively
‫ﺇﺳﺗﺑﺎﻗﻳﺔ‬ ‫ﺑﻁﺭﻳﻘﺔ‬ ‫ﺗﺩﺍﺭ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬‫ﺗﻔﺎﻋﻠﻲ‬ ‫ﺑﻁﺭﻳﻘﺔ‬ ‫ﺗﺩﺍﺭ‬ ‫ﺍﻟﻣﺷﺎﻛﻝ‬
)‫ﻓﻌﻝ‬ ‫ﺭﺩﺕ‬(
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Elbasyouni

11. Key Concepts For Project Risk Management
Risk Statement ‐ Meta Language
In order for all risks to be clearly defined, a standard structure for the way in which the risk is described should
be specified and applied. A typical such statement is: (Causes >> Event>> Effects)
Because of >> one or more causes Risk Event>> Might occur which would lead to >> One or more Effects
‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﺩﺍﺧﻝ‬ ‫ﻣﺎ‬ ‫ﺗﺎﺛﻳﺭ‬ ‫ﺣﺩﻭﺙ‬ ‫ﺇﻟﻲ‬ ‫ﺍﻟﺧﻁﺭ‬ ‫ﻫﺫﺍ‬ ‫ﺳﻳﻘﻭﺩ‬ ‫ﺧﻁﺭ‬ ‫ﻭﻗﻊ‬ ‫ﺍﻟﻰ‬ ‫ﺳﻳﻘﻭﺩ‬ ‫ﺭﺑﻣﺎ‬ ‫ﺳﺑﺏ‬ ‫ﻭﺟﻭﺩ‬ ‫ﻣﻥ‬ ‫ﻻﺑﺩ‬‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﺩﺍﺧﻝ‬ ‫ﻣﺎ‬ ‫ﺗﺎﺛﻳﺭ‬ ‫ﺣﺩﻭﺙ‬ ‫ﺇﻟﻲ‬ ‫ﺍﻟﺧﻁﺭ‬ ‫ﻫﺫﺍ‬ ‫ﺳﻳﻘﻭﺩ‬ ‫ﺧﻁﺭ‬ ‫ﻭﻗﻊ‬ ‫ﺍﻟﻰ‬ ‫ﺳﻳﻘﻭﺩ‬ ‫ﺭﺑﻣﺎ‬ ‫ﺳﺑﺏ‬ ‫ﻭﺟﻭﺩ‬ ‫ﻣﻥ‬ ‫ﻻﺑﺩ‬
‫ﻣﺛﺎﻝ‬:-
،‫ﻭﻡ‬‫ﻧﻳ‬ ‫ﺔ‬‫ﻣﻧﻁﻘ‬ ‫ﻲ‬‫ﻓ‬ ‫ﻳﺎﺣﻲ‬‫ﺳ‬ ‫ﺩﻕ‬‫ﻓﻧ‬ ‫ﺎء‬‫ﺇﻧﺷ‬ ‫ﺭﻭﻉ‬‫ﻣﺷ‬ ‫ﺩﻳﻧﺎ‬‫ﻟ‬‫ﺩﻳﻧﺎ‬‫ﻭﻟ‬‫ﻋﺟ‬‫ﻲ‬‫ﻓ‬ ‫ﺯ‬
‫ﻰ‬ ‫ﺍﻟ‬ ‫ﺯ‬ ‫ﺍﻟﻌﺟ‬ ‫ﺫﺍ‬ ‫ﻫ‬ ‫ﻳﺅﺩﻱ‬ ‫ﺳ‬ ،‫ﺎﻫﺭﺓ‬ ‫ﺍﻟﻣ‬ ‫ﺔ‬ ‫ﺍﻟﻌﻣﺎﻟ‬‫ﺩﻭﻝ‬ ‫ﺍﻟﺟ‬ ‫ﻰ‬ ‫ﻓ‬ ‫ﺄﺧﻳﺭ‬ ‫ﺗ‬ ‫ﺩﻭﺙ‬ ‫ﺣ‬
‫ﺍﻟﺯﻣﻧﻲ‬‫ﺷﻬﺭﻳﻥ‬ ‫ﻣﺩﺗﻪ‬.
‫ﻣﺛﺎﻝ‬:-
،‫ﻭﻡ‬‫ﻧﻳ‬ ‫ﺔ‬‫ﻣﻧﻁﻘ‬ ‫ﻲ‬‫ﻓ‬ ‫ﻳﺎﺣﻲ‬‫ﺳ‬ ‫ﻓﻧﺩﻕ‬ ‫ﺇﻧﺷﺎء‬ ‫ﻣﺷﺭﻭﻉ‬ ‫ﻟﺩﻳﻧﺎ‬‫ﻋ‬ ‫ﺑﺏ‬‫ﻭﺑﺳ‬‫ﻲ‬‫ﻓ‬ ‫ﺯ‬‫ﺟ‬
‫ﺍﻟﻣﺎﻫﺭﺓ‬ ‫ﺍﻟﻌﻣﺎﻟﺔ‬‫ﻫﻧﺎﻙ‬‫ﻋﺟﺯ‬ ‫ﻳﺣﺩﺙ‬ ‫ﺭﺑﻣﺎ‬‫ﻓﻲ‬،‫ﺍﻟﻌﻣﻝ‬‫ﺯ‬‫ﺍﻟﻌﺟ‬ ‫ﻫﺫﺍ‬ ‫ﺳﻳﺅﺩﻱ‬
‫ﺍﻟﻰ‬‫ﺍﻟﺯﻣﻧﻲ‬ ‫ﺍﻟﺟﺩﻭﻝ‬ ‫ﻓﻰ‬ ‫ﺗﺄﺧﻳﺭ‬ ‫ﺣﺩﻭﺙ‬‫ﺷﻬﺭﻳﻥ‬ ‫ﻣﺩﺗﻪ‬.
Issue ‫ﻣﺷﻛﻠﺔ‬Risk ‫ﺧﻁﺭ‬
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Elbasyouni

12. Key Concepts For Project Risk Management
Stakeholder Risk Attitudes
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬ ‫ﻓﻲ‬ ‫ﺍﻟﻣﺻﻠﺣﺔ‬ ‫ﺃﺻﺣﺎﺏ‬ ‫ﺇﺗﺟﺎﻫﺎﺕ‬
Risk Seeker:
Stakeholders Are Risk Seeking In Nature.
Risk Averse:
Stakeholders Who Does Not Take Risks
Risk Neutral:
Balanced Stakeholders Are Neither Risk
Averse Nor Risk Seeking.
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Elbasyouni

13. Key Concepts For Project Risk Management
Risk and Contract Types
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺩﺭﺟﺔ‬
‫ﺍﻟﺧﺩﻣﺔ‬ ‫ﻁﺎﻟﺑﻲ‬ ‫ﺍﻭ‬ ‫ﺍﻟﻣﺷﺗﺭﻱ‬
‫ﺩﺭﺟﺔ‬‫ﺍﻟﻣﺧﺎﻁﺭ‬
‫ﺍﻟﺧﺩﻣﺔ‬ ‫ﻣﻘﺩﻣﻲ‬ ‫ﺍﻭ‬ ‫ﺍﻟﺑﺎﺋﻊ‬
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14. ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻹﺩﺍﺭﺓ‬ ‫ﺍﻟﺭﺋﻳﺳﻳﺔ‬ ‫ﺍﻟﻧﺟﺎﺡ‬ ‫ﻋﻭﺍﻣﻝ‬
The Critical Success Factors For Project Risk Management
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Elbasyouni

15. The Critical Success Factors For Project Risk Management
1. Recognizing Risk Management Value ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺇﺩﺍﺭﺓ‬ ‫ﻗﻳﻣﺔ‬ ‫ﻭ‬ ‫ﺑﻘﺩﺭ‬ ‫ﺍﻹﻋﺗﺭﺍﻑ‬
All Stakeholders has awareness of the value for the Risk Management, that
provides a positive potential return on investment for organization.
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16. The Critical Success Factors For Project Risk Management
2. Individual Commitment/Responsibility ‫ﺍﻷﻓﺭﺍﺩ‬ ‫ﺇﻟﺗﺯﺍﻡ‬/‫ﺍﻟﻣﺳﺅﻭﻟﻳﺎﺕ‬ ‫ﻭﺗﺣﻣﻝ‬
All Stakeholders in the project should be responsible about the risk; Risk
management is everyone’s responsibility.
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17. The Critical Success Factors For Project Risk Management
3. Open and Honest Communication ‫ﺍﻟﺗﻭﺍﺻﻝ‬ ‫ﻋﻣﻠﻳﺔ‬ ‫ﻓﻰ‬ ‫ﻭﺍﻟﻧﺯﺍﻫﺔ‬ ‫ﺍﻟﺷﻔﺎﻓﻳﺔ‬
All stakeholders should be involved in the Project Risk Management
process. Any actions or attitudes that hinder communication about
project risk reduce the effectiveness of Project Risk Management in
terms of proactive approaches and effective decision‐making.
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18. The Critical Success Factors For Project Risk Management
4. Organizational Commitment ‫ﺍﻟﻣﺅﺳﺳﺔ‬ ‫ﺇﻟﺗﺯﺍﻡ‬
Organizational commitment can only be established if
risk management is aligned with the organization’s goals and values.
Project Risk Management may require a higher level of managerial
support than other project management disciplines because
handling some of the risks will require approval of or responses from
others at levels above the project manager.
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19. The Critical Success Factors For Project Risk Management
5. Risk Effort Scaled to Project ‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﺣﺟﻡ‬ ‫ﻣﻊ‬ ‫ﻭﺗﻧﺎﺳﺑﻬﺎ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺟﻬﻭﺩ‬
Project Risk Management activities should be consistent with the
value of the project to the organization and with its level of project
risk, its scale, and other organizational constraints. In particular, the
cost of Project Risk Management should be appropriate to its
potential value to the project and the organization.
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20. The Critical Success Factors For Project Risk Management
6. Integration with Project Management ‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﺇﺩﺍﺭﺓ‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻛﺎﻣﻝ‬
Project Risk Management does not exist in a vacuum, isolated from
other project management processes. Successful Project Risk
Management requires the correct execution of the other project
management processes.
Risk
Management
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21. The Project Risk Management application and implementation Processes
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺇﺩﺍﺭﺓ‬ ‫ﻋﻣﻠﻳﺎﺕ‬ ‫ﻭﺗﻧﻔﻳﺫ‬ ‫ﺗﻁﺑﻳﻖ‬
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22. The Project Risk Management application and implementation Processes
1. Risk
Preparation
1. Risk
Preparation
2. Risk
Identification
2. Risk
Identification
3. Risk
Assessment
and Evaluation
3. Risk
Assessment
and Evaluation
4. Risk
Response
4. Risk
Response
5. Risk
Monitoring
Risk Management
Processes
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23. The Project Risk Management application and implementation Processes
1
Risk Preparation
‫ﻟﻠﻣﺧﺎﻁﺭ‬ ‫ﺍﻹﻋﺩﺍﺩ‬
Risk Management
Processes
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Elbasyouni

24. The Project Risk Management application and implementation Processes
Risk Preparation (Create Risk management Plan)
Risk
Preparation
1. To defining How To conduct risk management activities throughout the project.
• How do?
1. Expert Judgment 2. Stakeholder analysis
use to determine the Risk appetite of project
stakeholders.
Risk Appetite ‫ﺍﻟﻣﺧﺎﻁﺭﻩ‬ ‫ﻓﻲ‬ ‫ﺍﻟﺭﻏﺑﺔ‬
‫ﺩﺭﺟﺔ‬‫ﺗ‬ ‫ﻳﺗﻘﺑﻠﻭﻧﻬﺎ‬ ‫ﺍﻟﺗﻲ‬ ‫ﺍﻭﺍﻟﻣﺅﺳﺳﺎﺕ‬ ‫ﺑﺎﻻﻓﺭﺍﺩ‬ ‫ﺍﻟﺧﺎﺻﺔ‬ ‫ﺍﻟﻳﻘﻳﻥ‬ ‫ﻋﺩﻡ‬‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺟﺎﻩ‬
• Why?
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
Industry ‐ Company Culture ‐ Organizational Objectives ‐ Financial Strength of the Organization‐ Competitors
‫ﺑﺈﺧﺗﻼﻑ‬ ‫ﺗﺧﺗﻠﻑ‬)‫ﺍﻟﺻﻧﺎﻋﺔ‬ ‫ﻣﺟﺎﻝ‬–‫ﺍﻟﺷﺭﻛﺔ‬ ‫ﺛﻘﺎﻓﺔ‬–‫ﺍﻟﻣﺅﺳﺳﺔ‬ ‫ﺃﻫﺩﺍﻑ‬–‫ﻟﻠﻣﺅﺳﺳﺔ‬ ‫ﺍﻟﻣﺎﻟﻳﺔ‬ ‫ﺍﻟﻘﻭﺓ‬–‫ﺍﻟﻣﻧﺎﻓﺳﻳﻥ‬ ‫ﻭﻋﺩﺩ‬ ‫ﺣﺟﻡ‬(
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25. The Project Risk Management application and implementation Processes
Risk Preparation (Create Risk management Plan)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Elements and Contents of Risk Management Plan
• Strategy
• Methodology
• Roles and responsibilities
• Risk categories
• Risk management funding
• Frequency and timing
• Stakeholder risk appetite
• Risk tracking and audit
• Definitions of probability
• Definitions of impact by objective
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26. The Project Risk Management application and implementation Processes
2
Risk Identification
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺗﻌﺭﻳﻑ‬
Risk Management
Processes
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27. The Project Risk Management application and implementation Processes
Risk Identification (Data Gathering –Create RBS – Create Risk Register)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Why?
1. To identifying individual project risks as well as sources of overall project risk, and documenting their
characteristics.
• How do?
1. Expert Judgment
2. Data Gathering & analysis • Brainstorming
• Checklists
• Interviews
• Root cause analysis
• SWOT analysis
Create RBS
Risk Register
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28. The Project Risk Management application and implementation Processes
Risk Identification (Data Gathering –Create RBS – Create Risk Register)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Risk Identification Activities May Include The Following:
• Project Manager
• Project Team Members
• Project Risk Specialist
• Customers – Sponsor
• Subject Matter Experts From Outside The Project Team
• End Users
• Other Project Managers
• Any Stakeholders, And Risk Management Experts Within The Organization.
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺗﺣﺩﻳﺩ‬ ‫ﻋﻣﻠﻳﺔ‬ ‫ﻓﻰ‬
‫ﺍﻟﺟﻣﻳﻊ‬ ‫ﺇﺷﺭﺍﻙ‬ ‫ﻣﻥ‬ ‫ﻻﺑﺩ‬
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29. The Project Risk Management application and implementation Processes
Risk Identification (Data Gathering –Create RBS – Create Risk Register)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Risk Breakdown Structure (RBS) • Risk Register
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30. The Project Risk Management application and implementation Processes
3
Risk Assessment
& Evaluation
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻭﺗﻘﺩﻳﺭ‬ ‫ﺗﻘﻳﻳﻡ‬
Risk Management
Processes
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31. The Project Risk Management application and implementation Processes
Risk Assessment and Evaluation (Qualitative Risk analysis ‐ Setting Priorities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Why?
1. To Prioritizing individual project risks by assessing their probability of occurrence and impact to
focuses efforts on high‐priority risks.
• How do?
1. Expert Judgment
2. Data analysis
• Risk probability and impact assessment
• Assessment of other risk parameters
3. Data representation
• Probability and impact matrix
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32. The Project Risk Management application and implementation Processes
Risk Assessment and Evaluation (Qualitative Risk analysis ‐ Setting Priorities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Risk probability and impact assessment (Probability and impact matrix)
To Clarify All Risks Scoring Method
Probability (P) and Impact (I) matrix
Risk Score = P X I
1 % to 10 %
11 % to 35 %
36 % to 85 %
Low Risks
Medium Risks
Risk Rank
High Risks
V.High 85% 8.5% 25.5% 42.5% 55.3% 72.3% 72.3% 55.3% 42.5% 25.5% 8.5%
High 65% 6.5% 19.5% 32.5% 42.3% 55.3% 55.3% 42.3% 32.5% 19.5% 6.5%
Medium 50% 5.0% 15.0% 25.0% 32.5% 42.5% 42.5% 32.5% 25.0% 15.0% 5.0%
Low 30% 3.0% 9.0% 15.0% 19.5% 25.5% 25.5% 19.5% 15.0% 9.0% 3.0%
V.Low 10% 1.0% 3.0% 5.0% 6.5% 8.5% 8.5% 6.5% 5.0% 3.0% 1.0%
10% 30% 50% 65% 85% 85% 65% 50% 30% 10%
V.Low Low Medium High V.High V.High High Medium Low V.Low
Probability (P)
Impact ( I ) Threat
Scope, Schedule,
Cost, and Quality
Impact ( I ) Opportunity
Risk Assessment Matrix
Risk Rank = P X I
V.Low (10%) <
Low (30%) in‐between 5,001SAR
Medium (50%) in‐between 30,001SAR
High (65%) in‐between 200,001SAR
V.High (85%) >
Description
V.Low (10%)
Low (30%)
Medium (50%)
High (65%)
V.High (85%)
V.Low (10%) <
Low (30%) in‐between 1 week
Medium (50%) in‐between 2 Weeks
High (65%) in‐between 4 Weeks
V.High (85%) > 6 Weeks
30,000SAR
400,001SAR
5,000SAR
Cost Impact
Quality Impact
Schedule Impact
Guide Scenario
1 week
2 Weeks
4 Weeks
6 Weeks
Impact has some effect causing rework or reassessment but
easily handled
Impact have low/little effect and easily handled
200,000SAR
400,000SAR
Almost slight impact
Failure that involves significant rework, modification or
reassessment
Failure or setback that causes additional work and
reassessment but containable
Risk Score
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33. The Project Risk Management application and implementation Processes
Risk Assessment and Evaluation (Qualitative Risk analysis ‐ Setting Priorities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
Assessment of other risk parameters ‫ﺍﻟﻌﻭﺍﻣﻝ‬ ‫ﺑﻌﺽ‬‫ﻟﺗﻘﻳﻳﻡ‬ ‫ﺍﻻﺧﺭﻱ‬‫ﺍﻟﻣﺧﺎﻁﺭ‬
The project team may consider other characteristics of risk (in addition to probability and impact)
• Urgency ‫ﺍﻟﺿﺭﻭﺭﺓ‬
• Proximity ‫ﺍﻟﺣﺩﺙ‬ ‫ﻗﺭﺏ‬
• Manageability ‫ﺍﻟﺣﺩﺙ‬ ‫ﺍﺩﺍﺭﺓ‬ ‫ﺳﻬﻭﻟﺔ‬
• Controllability ‫ﺍﻟﺗﺣﻛﻡ‬ ‫ﺳﻬﻭﻟﺔ‬
• Detectability ‫ﺍﻟﻣﺑﻛﺭ‬ ‫ﺍﻻﻛﺷﺎﻑ‬
• Connectivity ‫ﺍﺧﺭﻱ‬ ‫ﺑﻣﺧﺎﻁﺭ‬ ‫ﺍﻻﺭﺗﺑﺎﻁ‬
• Strategic impact ‫ﻋﻠﻰ‬ ‫ﺍﻟﺗﺎﺛﻳﺭ‬ ‫ﻣﺩﻱ‬‫ﻟﻠﻣﺅﺳﺳﺔ‬ ‫ﺍﻻﺳﺗﺭﺍﺗﺟﻳﺔ‬ ‫ﺍﻻﻫﺩﺍﻑ‬
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34. The Project Risk Management application and implementation Processes
Risk Assessment and Evaluation (Qualitative Risk analysis ‐ Setting Priorities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
Risk Category
Risk Breakdown Structure
(RBS)
Department Project ID Risk ID Risk Description
Risk Type
(Opp. or Thr.)
Risk Probability Schedule Cost Quality
Current
Month
Previous
Month
Varianc
e
Trigger
Expected
Date
Actual Date of occur
Expected completion
Date
Technical Risks 164
Scope 2
Constuction R‐01
Delay in construction of electrical rooms SEC Rooms & utilities &
Service connections and connecting permenant power. 01
Threat 40.0% 20.0% 50.0% 20.0% 12.0% 40.0% ⇧ 19‐Apr‐18
Constuction R‐02
Delay in construction of electrical rooms SEC Rooms & utilities &
Service connections and connecting permenant power. 02
Threat 40.0% 50.0% 50.0% 15.0% 15.3% 40.0% ⇧ 31‐Dec‐18
Schedule 26
Engineering 14
Quality 10
Cost 4
Desigen 4
Resources 62
HSE 42
Management Risks 93
Project Mana. 16
Estimation 1
Communication 42
Contract 3
Procurement 14
Suppliers/Vendors 13
Subcontractor 4
Organizational Risks 6
Supply Chain 6
Funding 0
External Risks 33
Political 1
Legality 32
Weather 0
Force Majeure 0
TimingRisk RankImpact
Opportunity
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35. The Project Risk Management application and implementation Processes
4
Risk Response
‫ﻟﻠﻣﺧﺎﻁﺭ‬ ‫ﺍﻹﺳﺗﺟﺎﺑﺔ‬
Risk Management
Processes
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36. The Project Risk Management application and implementation Processes
Risk Response (Risk Response Strategy for threats & opportunities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk Response
Risk
Monitoring
• Why?
• To developing options, selecting strategies actions to address the individual project risks.
• How do?
1. Expert Judgment 2. Strategies for threats & opportunities
Develop Contingency Plan (Plan A)
3. Select Risk Owners
4. Develop Fullback Plan (Plan B) 5. Identify Risk Trigger 6. Customize Contingency Reserve
Time & Cost
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37. The Project Risk Management application and implementation Processes
Risk Response (Risk Response Strategy for threats & opportunities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk Response
Risk
Monitoring
• Strategies for threats & opportunities Develop Contingency Plan (Plan A)
Strategies For Threats
‫ﺍﻟﺗﻬﺩﻳﺩﺍﺕ‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬ ‫ﺇﺳﺗﺭﺍﺗﻳﺟﻳﺎﺕ‬
)‫ﺍﻟﺳﻠﺑﻳﺔ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻋﻥ‬ ‫ﺍﻟﻧﺎﺗﺟﺔ‬(
Strategies For Opportunities
‫ﺍﻟﻔﺭﺹ‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬ ‫ﺇﺳﺗﺭﺍﺗﻳﺟﻳﺎﺕ‬
)‫ﺍﻹﻳﺟﺎﺑﻳﺔ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻋﻥ‬ ‫ﺍﻟﻧﺎﺗﺟﺔ‬(
11• Avoid
22• Transfer
33• Mitigate
44• Accept (active or passive)
55• Escalate
11• Exploit
22• Share
33• Enhance
44• Accept (active or passive)
55• Escalate
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38. The Project Risk Management application and implementation Processes
Risk Response (Risk Response Strategy for threats & opportunities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk Response
Risk
Monitoring
• Contingency Plan (Plan A) VS Fullback Plan (Plan B)
Fullback Plan
(Plan B)
Contingency Plan
(Plan A)
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39. The Project Risk Management application and implementation Processes
Risk Response (Risk Response Strategy for threats & opportunities)Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk Response
Risk
Monitoring
Risk Owner
Risk Category
Risk Breakdown Structure
(RBS)
Department Project ID Risk ID Risk Description
Risk Type
(Opp. or Thr.)
Risk Probability Schedule Cost Quality
Current
Month
Previous
Month
Varianc
e
Trigger
Expected
Date
Actual Date of occur
Expected completion
Date
Strategy Actions Name
Completion
Rate
Remarks
Technical Risks 164
Scope 2
Constuction R‐01
Delay in construction of electrical rooms SEC Rooms & utilities &
Service connections and connecting permenant power. 01
Threat 40.0% 20.0% 50.0% 20.0% 12.0% 40.0% ⇧ 19‐Apr‐18 Avoid
1‐TBC:
2.AECOM:
3.CONTRACTOR (BAWANI):
1. Contractor is instructed to assign
special group/s for electrical rooms
Maan Sarakbi 100% RUH063C
Constuction R‐02
Delay in construction of electrical rooms SEC Rooms & utilities &
Service connections and connecting permenant power. 02
Threat 40.0% 50.0% 50.0% 15.0% 15.3% 40.0% ⇧ 31‐Dec‐18 Transfer
1‐TBC:
2.AECOM:
3.CONTRACTOR (KIFAH‐G05):
1. Contractor is instructed to assign
special group/s for electrical rooms
Maan Sarakbi 84% RUH166S
Schedule 26
Engineering 14
Quality 10
Cost 4
Desigen 4
Resources 62
HSE 42
Management Risks 93
Project Mana. 16
Estimation 1
Communication 42
Contract 3
Procurement 14
Suppliers/Vendors 13
Subcontractor 4
Organizational Risks 6
Supply Chain 6
Funding 0
External Risks 33
Political 1
Legality 32
Weather 0
Force Majeure 0
Timing Risk Response
Report Data Date: 31‐Jan‐2019Depatment Name:Region Name: Riyadh (Center) Region
Risk RankImpact
Opportunity
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40. The Project Risk Management application and implementation Processes
5
Risk Monitoring
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻣﺗﺎﺑﻌﺔ‬
Risk Management
Processes
W
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41. The Project Risk Management application and implementation Processes
Risk Monitoring and Reporting (Audits ‐ Risk Review meeting – Risk KPIs – identification lessons
learned data base)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
• Why?
• To monitoring the implementation of risk response plans, tracking identified risks, identifying and
analyzing new risks, and evaluating risk process effectiveness throughout the project.
• How do?
1. Audits 2. Risk Review Meetings 3. Risk Reporting & KPIs
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42. The Project Risk Management application and implementation Processes
Risk Monitoring and Reporting (Audits ‐ Risk Review meeting – Risk KPIs – identification lessons
learned data base)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
1. Audits ‫ﻟﻠﻣﺧﺎﻁﺭ‬ ‫ﺍﻹﺳﺗﺟﺎﺑﺔ‬ ‫ﺧﻁﻁ‬ ‫ﻭﺗﺄﺛﻳﺭ‬ ‫ﻓﺎﻋﻠﻳﺔ‬ ‫ﻣﺩﻱ‬ ‫ﻣﻥ‬ ‫ﺍﻟﺗﺣﻘﻖ‬
Implemented risk responses are effective
‫ﺑﺎﻟﻣﺷﺭﻭﻉ‬ ‫ﺍﻟﻔﺭﺩﻳﺔ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺩﺭﺟﺔ‬ ‫ﻓﻰ‬ ‫ﺍﻟﺗﻐﻳﻳﺭ‬ ‫ﻣﻌﺩﻝ‬
Level of individual Risk has changed
‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﺩﺍﺧﻝ‬ ‫ﺍﻟﻔﺭﺩﻳﺔ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻣﻥ‬ ‫ﺟﺩﻳﺩﺓ‬ ‫ﻅﻬﺭﻣﺟﻣﻭﻋﺔ‬ ‫ﻫﻝ‬
New individual project risks have arisen
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻋﻣﻠﻳﺎﺕ‬ ‫ﺇﺩﺍﺭﺓ‬ ‫ﺃﺳﻠﻭﺏ‬ ‫ﻓﺎﻋﻠﻳﺔ‬ ‫ﻣﺩﻱ‬
Risk management approach is still appropriate
‫ﻟﻺﺳﺗﺧﺩﺍ‬ ‫ﺻﺎﻟﺣﺔ‬ ‫ﻣﺎﺯﺍﻟﺕ‬ ‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﻭﺇﺳﺗﺭﺍﺗﻳﺟﻳﺎﺕ‬ ‫ﺍﻟﻣﺷﺭﻭﻉ‬ ‫ﻓﺭﺿﻳﺎﺕ‬ ‫ﻫﻝ‬‫ﻡ‬
Project assumptions and strategy are still valid
‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺍﻧﺷﻁﺔ‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬ ‫ﻓﻰ‬ ‫ﺍﻟﺷﺭﻛﺔ‬ ‫ﻭﺇﺟﺭﺍءﺕ‬ ‫ﺳﻳﺎﺳﺎﺕ‬ ‫ﺇﺗﺑﺎﻉ‬ ‫ﺗﻡ‬ ‫ﻫﻝ‬
Risk management policies and procedures are being followed
‫ﺍﻟﻁﻭﺍﺭﻱ‬ ‫ﺍﺣﺗﻳﺎﻁﻲ‬ ‫ﻓﻲ‬ ‫ﺗﻌﺩﻳﻝ‬ ‫ﺍﻟﻰ‬ ‫ﺣﺎﺟﺔ‬ ‫ﻫﻧﺎﻙ‬ ‫ﻫﻝ‬)‫ﺍﻟﻭﻗﺕ‬-‫ﺍﻟﺗﻛﺎﻟﻳﻑ‬(
Contingency reserves for cost or schedule require modification
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43. The Project Risk Management application and implementation Processes
Risk Monitoring and Reporting (Audits ‐ Risk Review meeting – Risk KPIs – identification lessons
learned data base)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
2. Risk Review Meetings May result:
• identification of new individual project risks.
• Reassessment of current risks.
• the closing of risks that are outdated.
• New issues that have arisen as the result of risks that have
occurred.
• identification of lessons learned to use in similar projects in the
future.
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44. The Project Risk Management application and implementation Processes
Risk Monitoring and Reporting (Audits ‐ Risk Review meeting – Risk KPIs – identification lessons
learned data base)
Risk
Preparation
Risk
Identification
Risk
Assessment &
Evaluation
Risk
Response
Risk
Monitoring
3. Risk Reporting & KPIs
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45. ‫ﺍﻟﺭﺋﻳﺳﻳﺔ‬ ‫ﺍﻟﻣﻧﺎﻓﻊ‬‫ﻹ‬‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺩﺍﺭﺓ‬
The Key Benefits For Project Risk Management
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46. The Key Benefits For Project Risk Management
Proactive rather than Reactive approach
‫ﺍﻟﻔﻌﻝ‬ ‫ﺭﺩﺕ‬ ‫ﻭﺇﺟﺭﺍء‬ ‫ﺍﻹﻧﺗﻅﺎﺭ‬ ‫ﻣﻥ‬ ‫ﺑﺩﻻ‬ ‫ﺇﺳﺗﺑﺎﻗﻳﺔ‬ ‫ﺑﻁﺭﻳﻘﺔ‬ ‫ﺍﻷﺣﺩﺍﺙ‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬
Prioritizes risks for Top Management to focuses efforts on high‐priority risks
‫ﺍﻷﻋﻠﻲ‬ ‫ﺍﻟﺗﺎﺛﻳﺭ‬ ‫ﺫﺍﺕ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﻋﻠﻰ‬ ‫ﻟﻠﺗﺭﻛﻳﺯ‬ ‫ﺍﻷﻭﻟﻭﻳﺎﺕ‬ ‫ﺣﺳﺏ‬ ‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺗﺭﺗﻳﺏ‬ ‫ﻓﻰ‬ ‫ﺍﻟﻌﻠﻳﺎ‬ ‫ﺍﻻﺩﺍﺭﺓ‬ ‫ﻣﺳﺎﻋﺩﺓ‬
The team remains focused (Forces the team to think collectively and collaboratively in mitigating risks,
proactively)
‫ﺍﻛﺛﺭ‬ ‫ﺍﻟﻔﺭﻳﻖ‬ ‫ﺟﻌﻝ‬‫ﻭﺍﻟﻌﻣﻝ‬ ‫ﺗﺭﻛﻳﺯﺍ‬‫ﻋﻠﻰ‬‫ﺍﻟﻣﺧﺎﻁﺭ‬ ‫ﺗﺧﻔﻳﻑ‬ ‫ﻓﻲ‬ ‫ﻭﺗﻌﺎﻭﻧﻲ‬ ‫ﺟﻣﺎﻋﻲ‬ ‫ﺑﺷﻛﻝ‬ ‫ﺍﻟﺗﻔﻛﻳﺭ‬‫ﺑﺎﺳﺗﺑﺎﻗﻳﺔ‬ ‫ﻭﺍﻟﻌﻣﻝ‬
Ensures that procurement and contract terms and conditions reflect the client’s risk appetite and project objectives; by contract types selection.
‫ﺃﻥ‬ ‫ﻣﻥ‬ ‫ﺍﻟﺗﺎﻛﺩ‬ ‫ﻋﻣﻠﻳﺔ‬ ‫ﻓﻰ‬ ‫ﺑﺗﺳﺎﻋﺩ‬‫ﻭﺃﺣﻛﺎﻡ‬ ‫ﺷﺭﻭﻁ‬‫ﺭﻏﺑﺎﺕ‬ ‫ﺗﻌﻛﺱ‬ ‫ﻭﺍﻟﻣﺷﺗﺭﻳﺎﺕ‬ ‫ﺍﻟﻌﻘﻭﺩ‬‫ﺍﻟﻌﻣﻳﻝ‬‫ﺍﻟﻣﺧﺎﻁﺭ؛‬ ‫ﻣﻊ‬ ‫ﺍﻟﺗﻌﺎﻣﻝ‬ ‫ﻓﻲ‬‫ﺍﻟﻌﻘﺩ‬ ‫ﺃﻧﻭﺍﻉ‬ ‫ﺍﺧﺗﻳﺎﺭ‬ ‫ﻁﺭﻳﻖ‬ ‫ﻋﻥ‬.
There are fewer surprises (let the team spot concerns far earlier)
‫ﺍﻟﻣﻔﺎﺟﺂﺕ‬ ‫ﻣﻥ‬ ‫ﺍﻟﺗﻘﻠﻳﻝ‬-‫ﻣﺑﻛﺭ‬ ‫ﺑﺷﻛﻝ‬ ‫ﺗﺭﻛﻳﺯﺍ‬ ‫ﺍﻛﺛﺭ‬ ‫ﺍﻟﻔﺭﻳﻖ‬ ‫ﺟﻌﻝ‬
There’s better quality data for decision making
‫ﺍﻟﻘﺭﺍﺭﺍﺕ‬ ‫ﺻﻧﺎﻋﺔ‬ ‫ﻋﻠﻲ‬ ‫ﺗﺳﺎﻋﺩ‬ ‫ﺍﻟﺗﻲ‬ ‫ﺍﻟﺑﻳﺎﻧﺎﺕ‬ ‫ﻣﻥ‬ ‫ﻋﺎﻟﻳﺔ‬ ‫ﺩﻗﺔ‬ ‫ﻋﻠﻰ‬ ‫ﺍﻟﺣﺻﻭﻝ‬
Communication more effective (Good risk management elevates the conversation)
‫ﻭﻛﻔﺎءﺓ‬ ‫ﻓﺎﻋﻠﻳﺔ‬ ‫ﺍﻛﺛﺭ‬ ‫ﺍﻟﻔﺭﻳﻖ‬ ‫ﺑﻳﻥ‬ ‫ﺍﻟﺗﻭﺍﺻﻝ‬ ‫ﻋﻣﻠﻳﺔ‬ ‫ﺟﻌﻝ‬
Budgets and estimates rely less on guesswork (Overall this will lead to fewer cost and time overruns)
‫ﺍﻟﺗﺧﻣﻳﻥ‬ ‫ﻋﻥ‬ ‫ﺍﻻﻣﻛﺎﻥ‬ ‫ﻗﺩﺭ‬ ‫ﻭﺍﻟﺑﻌﺩ‬ ‫ﻭﺍﻟﻭﻗﺕ‬ ‫ﺍﻟﺗﻛﺎﻟﻳﻑ‬ ‫ﺗﻘﺩﻳﺭﺍﺕ‬ ‫ﺣﺳﺎﺏ‬ ‫ﻋﻣﻠﻳﺎﺕ‬ ‫ﻓﻲ‬ ‫ﺗﺣﺩﺙ‬ ‫ﺍﻟﺗﻲ‬ ‫ﺍﻟﺗﺟﺎﻭﺯﺍﺕ‬ ‫ﺗﻘﻠﻳﻝ‬ ‫ﻣﺣﺎﻭﻟﺕ‬
W
aleed
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47. If You Need any Further Comments Or Help Feel Free To
Contact With Me On:
@Waleed Elbasyouni
Thank You ‫ﺟﺯﻳﻼ‬ ‫ﺷﻛﺭﺍ‬....
‫ﺃ‬ ‫ﺇﻻ‬ ‫ﺇﻟﻪ‬ ‫ﻻ‬ ْ‫ﺃﻥ‬ ُ‫ﺩ‬‫ْﻬ‬‫ﺷ‬‫ﺃ‬ َ‫ﺩﻙ‬ْ‫ﻣ‬َ‫ﺣ‬‫ﻭﺑ‬ ّ‫ﻡ‬ُ‫ﻬ‬‫ﱠ‬‫ﻠ‬‫ﺍﻟ‬ ‫ﻙ‬َ‫ﻧ‬‫ﺣﺎ‬ْ‫ﺑ‬‫ﺳ‬َ‫ﺭﻙ‬ِ‫ﻔ‬ْ‫ﻐ‬‫ﺗ‬ْ‫ﺳ‬‫ﺃ‬ ‫ﺕ‬ْ‫ﻧ‬
‫ﻙ‬ْ‫ﻳ‬‫ﺇﻟ‬ ُ‫ﻭﺏ‬َ‫ﺗ‬‫ﺃ‬َ‫ﻭ‬W
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