1. Keara Gaffey kearagaffey6@gmail.compc.com
2 Herbert Street, Wakefield, MA 01880 781-307-5270
EDUCATION
University of Massachusetts, Lowell, MA
Bachelor of Science, Major: Criminal Justice and Criminology, Minor: Psychology, 12/07
PROFESSIONAL EXPERIENCE
Lincoln Property Company Waltham/Cambridge
Assistant Property Manager 04/14-Present
 Coordinate and run daily food trucks; host semi-annual food truck festival
 Assist in the preparation of the annual operating budget
 Run tenant Softball Team
 Control and update all social media related to KSP properties
 Coordinate janitorial staff and supplies
 Draft all vendor contracts after bidding and securing a vendor
 Participate in overseeing tenant improvement and capital improvement projects
 Process vendor invoices on arrival, insuring general ledger coding and proper allocation
 Control, manage and update electronic building directories
 Run Café in conjunction with Café vendor. Including marketing, sales, subsidy, supplies &
menu options
 Coordinate with construction for the building and setup of the LPC space along with all tenant
spaces through full building renovation
 Run mock tenant fire drills
Lincoln Property Company Boston/Framingham
Tenant Coordinator 02/12-04/14
 Assist, manage and oversee daily operations and projects of assigned building
 Assist in the preparation of the annual operating budget
 Review building service contracts; solicit bids as required
 Prepare rent statements & tenant billbacks
 Coordinate tenant service requests with the building engineers and service vendors
 Solicit proposals from vendors regarding specific projects
 Coordinate various/construction projects with vendors and building engineers
 Participate in overseeing tenant improvement and capital improvement projects
 Process vendor invoices on arrival, insuring general ledger coding and proper allocation
 Coordinate move-in activities, tenant welcome gifts and tenant appreciation events
 Meet with tenants on a regular basis to ensure that services are meeting their expectations
 Meet with onsite vendors on a regular basis to ensure quality service is being performed
 Control, manage and update electronic building directories
 Participated in preparation for TOBY award with team winning 100,000-249,999 sq. ft.
 Assist in LEED process on multiple buildings.
Mendel & Associates, LLC Waltham, MA
Legal Assistant, Office Manager 11/10-12/11
 Analyze and organize office operations and procedures such as, but not limited to, budget,
personnel, supplies and equipment.
 Compose, prepare, and process legal, general and confidential documents and correspondence.

2.  Interact directly with clients and attorneys, in person and by phone.
 Prepare Estate Taxes, Gift Taxes and Generation Skipping Taxes.
 Prepare Mass Health applications and provide assistance throughout the entire process.
 Maintain multiple Attorneys’ schedules; including appointments, deadlines and telephone records.
 Established system for records management, including purging, preparing and documenting
offsite records retention.
William J. Snell, III Law Offices Peabody, MA
Administrative Assistant-Paralegal, Office Manager 9/08-11/10
 The sole administrative support for two attorneys:
 Responsible for office management tasks including scheduling client meetings, ordering supplies,
maintaining equipment, scheduling maintenance and the efficient delivery of documents to
various locations.
 Responsible for accounts receivable, accounts payable and preparing client billing.
 Assisted Attorneys with preparation and drafting of documents for court and client
correspondence.
 Prepared and organized files from set up through close.
 Provided customer service by answering phones and email accounts; greeted clients, scheduled
appointments, and was responsible for incoming and outgoing mail streams.
Willpower Peabody, MA
Senior Marketing Representative (contracted employee) 09/08-02/12
 Assisted with the interview processes and execution of documents including Notary services.
 Performed marketing cold calls, mass mailings and emails with local companies and colleges.
Coordinated informational documentation for client visits.
 Arranged and prepared the informational booth and Willpower presentation at the 2010 Business
expo.
Doonan, Graves & Longoria, LLC Beverly, MA
Administrative Assistance-Temporary 02/08-08/08
 Researched public notices of foreclosures.
 Provided assistance to attorneys with the preparation of sales, billing and correspondence.
University of Massachusetts Lowell, MA
Admissions Ambassador/Undergraduate Clerk 3/05-12/07
 Conducted tours of all three University of Massachusetts, Lowell campuses.
 Served on student panels which addressed issues and concerns of prospective student; many
being inner city youth first generation applicants.
 Performed maintenance of ISIS (People Soft) database.
ADDITIONAL SKILLS
Meticulous time management, Time slips, ISIS (People Soft), Microsoft Office Suite, TimeMatters,
BNA, MRI, PayPlus, Skyline, Yardi/Payscan, CTI, Notary Public, Interactive Touchscreen
Directory, Twitter, Active Shooter Training
References available upon request