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MJTobin Resume 2015


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MJTobin Resume 2015

  1. 1. Mary Jo Tobin 265 90th Street, Brooklyn, NY 11209 718-986-1362 ---- Executive Assistant/Event Planning Background: 06/10 - 05/14 – Willis of New York, New York, NY, Administrative Assistant  Using Concur, prepared expense reports for Executive Producers, Client Directors and Brokers  Assisted Executive Producers and Client Directors with day to day correspondence with insurance carriers to obtain policies  Set up policy folders and attached correspondence  Tracked accounts by carriers via spreadsheet with income and premiums  Answered phones for Executive Producers  Handled travel arrangements for Executive Producers  Reviewed incoming mail, scanned and forwarded to Brokers handling accounts  Archived policies through Iron Mountain and maintained spreadsheet of all files  Sent out packages via UPS online system, tracked packages  Sent billing requests to clients  Scheduled meetings and conference calls for Executive Producers 06/09 - 07/09 - Animal Care & Control of NYC, Brooklyn, NY, Event Planner/Foster Recruiter  Planned and executed animal adoption events  Scouted and screened venues,coordinated logistics of all aspects of event execution  Worked with newspapers to promote events  Recruited, trained and oversaw volunteers to help staff and promote events  Walked shelter to choose animals to come to event (a heartbreaking task)  Composed heartfelt pleas to save the lives of pets on the euthanasia list  Handled all paperwork prior to, during and after events  Created,typed and distributed instructions for volunteers  Typed all press release information pertaining to events  Screened potential adopters to ensure ideal match 02/08 – 04/08 – Vision Fitness Center, Pearl River, NY, Front Desk/Greeter  Greeted members  Answered phones  Took photos for member ID cards  Made appointments for facility tours  Stocked drinks and kept inventory  Worked juice bar 02/87 – 02/02 - Goldman Sachs & Co., New York, NY, Various Roles Listed Below 10/ 00 - 02/02 - Business Analyst, Help Desk, Investment Banking  Recruited to work at the newly formed Investment Banking Help Desk  Answered all firm related inquiries; researched answers and followed-up with callers  Tracked all calls answered and the resolution of each call  Coordinated and assisted with hotel and conference related issues for the Investment Banking Division’s Annual Winter Conference
  2. 2. 05/98 - 10/00 - Conference & Events Planner, Investment Banking  Typed all invite letters and materials relevant to event planning and execution  Responsible for all aspects of conferences/event management,to include: venue inspections, contract negotiations, food and beverage  Worked with vendors on design and fulfillment of invitations, marketing literature, attendee gifts and entertainment  Identified and fulfilled audio visual requirements, signage and registration needs  Organized activities, ground transportation and hotel rooming lists 05/95 - 05/98 Staffing Assistant, Corporate Finance  Collaborated with Business Unit Manager to successfully manage all administrative aspects of our department to include staffing of Bankers and management of Administrative staff  Typed summaries of performance reviews and correspondence for the Business Unit Manager  Planned and executed internal and external client marketing events, highly confidential planning and strategy sessions, training classes,department outings, holiday parties, receptions and teambuilding events  Handled confidential performance review information, as well as compensation information  Worked closely with recruiting team on all aspects of executing recruiting days  Coordinated travel arrangements for Bankers and Recruits  Reconciled expenses for Recruits and monthly statements for Bankers 02/87 - 05/95 - Executive Assistant, Real Estate, Energy & Power, Corporate Finance  Assisted Senior Partners,Managing Directors, Associates and Analysts with calendars, scheduling, travel, phones and travel and expense reports  Typed correspondence, assisted in the preparation and execution of presentations  Interviewed potential new hires for Assistant positions  Worked closely with the recruiting team in planning, executing and compiling feedback concerning new hire interviews Real Estate Experience: 01/09 - Present - Velsor Realty, Brooklyn, NY, Licensed Associate Broker 01/07 – 12/08 - Brooklyn Realty, Brooklyn, NY, Licensed Associate Broker  Prepare listing presentations  List, sell, rent residential properties  Market my expertise through mailings and other tools to sellers  Schedule appointments with buyers, sellers and other agents  Process all paperwork relevant to each transaction  Schedule appointments to meet engineers and bank appraisers  Advise sellers on how to stage their homes  Work with buyers and mortgage brokers to ensure transactions close smoothly  Represent agency at deal closings  04/05 - 11/06 - Tobin Katzos Realty, Brooklyn, NY, Licensed Real Estate Broker/Owner  Executed all aspects of office start-up, including managing and coordinating office renovation  Scheduled appointments with buyers and sellers  Typed all correspondence and solicitation materials  Prepared listing presentations, listed, sold, rented all types of residential properties  Kept financial records, paid bills and commissions to agents
  3. 3.  Responsible for advertising, marketing and promoting the business  Interacted with lawyers, mortgage bankers and brokers, bank appraisers, engineers and real estate brokers to ensure all aspects of each deal were on schedule  Interviewed and hired support staff and salespeople  Represented office at closings  Member of Brooklyn Multiple Listing Service 01/02 – 04/05 - Prudential Appleseed Realty and ReMax First Choice Realty, Brooklyn, NY Licensed Real Estate Salesperson (worked back and forth between the two agencies)  Prepared listing presentations, listed, sold, rented all types of residential properties  Processed necessary paperwork relevant to each transaction  Typed letters and mailings to solicit new business  Scheduled appointments with buyers and sellers  Represented Prudential and ReMax at my closings  Worked directly with builder selling new construction Philanthropic Activities, Authorship and Personal Awards: 11/04 - Present - Love Wanted Adoptions, Founder/Event Planner  Author of Love Wanted by MJ Tobin. A book about how a community worked together to save the lives of unwanted animals.  Placed close to 2,000 pets in homes  Organize community adoption events for shelter pets – usually nine events per year  Responsible for all aspects of event execution  Recruit, train and supervise volunteers  Communicate with local media to promote events  Work with local animal hospitals to help reunite strays with owners and re-home unwanted pets thereby keeping them out of our shelter system  Speak at community meetings on behalf of Love Wanted to increase awareness as to the plight of shelter pets and the need for people to volunteer  Mentor high school students by having them participate in our events to satisfy required community service credits  Awarded Proclamation from the Office of the President of the Borough of Brooklyn, City of New York, for my work with shelter pets and my book release  Nominated by the Brooklyn Community Foundation for a Do-Gooder Award (2010)  Honored by Reaching Out Community Services at their Annual Empty Plates Gala for my work with homeless pets (2013)