The Liverpool Research Data team is based in Sydney Jones Library and provides research data management support to Liverpool researchers. The team includes Research Data Manager Judith Carr, Research Data Management Officer Gary Jeffers, and Research Data Assistant Carly Rowley. They aim to help researchers organize, store, document, and share their data in accordance with university and funder policies through the research data lifecycle. The presentation emphasizes the importance of good file naming practices, metadata, and README files for explaining data so that it remains understandable and reusable over time.
This presentation was provided by Sarah Koechlein of James Madison University, during the NISO event "From Submission to Publication: Creating and Conveying Quality," held on August 21, 2019.
What Do Editors Do All Day? From Science to Publishing.jjuhlrich
Presentation by John Uhlrich, the Editor-in-Chief of the journal Energy Technology at Wiley-VCH publishing, at the International Max Planck Research School (IMPRS) at Ringberg Castle on February 22, 2018 as a snapshot of what editors do and a few current challenges in the publishing industry.
This presentation was provided by Sally Ubnoske of Aries Systems Corporation, during the NISO event "From Submission to Publication: Creating and Conveying Quality," held on August 21, 2019.
Identifying and understanding research impact:
A comprehensive suite of metrics embedded throughout Scopus is designed to help facilitate evaluation and provide a better view of your research interests. Whether you are looking for metrics at the journal, article or author level, Scopus combines its sophisticated analytical capabilities with its unbiased and broad content coverage to help you build valuable insights.
Here we look at:
Author level metrics
Journal metrics
Article level metrics
Publishing Scientific Research and How to Write High-Impact Research Papersjjuhlrich
Presentation given by John Uhlrich, as the Editor-in-Chief of Energy Technology at Wiley-VCH, at Lawrence Berkeley National Laboratory on November 18, 2016.
This presentation was provided by Sarah Koechlein of James Madison University, during the NISO event "From Submission to Publication: Creating and Conveying Quality," held on August 21, 2019.
What Do Editors Do All Day? From Science to Publishing.jjuhlrich
Presentation by John Uhlrich, the Editor-in-Chief of the journal Energy Technology at Wiley-VCH publishing, at the International Max Planck Research School (IMPRS) at Ringberg Castle on February 22, 2018 as a snapshot of what editors do and a few current challenges in the publishing industry.
This presentation was provided by Sally Ubnoske of Aries Systems Corporation, during the NISO event "From Submission to Publication: Creating and Conveying Quality," held on August 21, 2019.
Identifying and understanding research impact:
A comprehensive suite of metrics embedded throughout Scopus is designed to help facilitate evaluation and provide a better view of your research interests. Whether you are looking for metrics at the journal, article or author level, Scopus combines its sophisticated analytical capabilities with its unbiased and broad content coverage to help you build valuable insights.
Here we look at:
Author level metrics
Journal metrics
Article level metrics
Publishing Scientific Research and How to Write High-Impact Research Papersjjuhlrich
Presentation given by John Uhlrich, as the Editor-in-Chief of Energy Technology at Wiley-VCH, at Lawrence Berkeley National Laboratory on November 18, 2016.
Recent PhD Research Topic Ideas For Computer Science Engineering 2020PhD Assistance
Recent PhD Research Topic Ideas For Computer Science Engineering 2020 - PhD Assistance - http://bit.ly/2Pwmudf
Depiction of container-based clouds for allocation of resources using GA with dual chromosome.
A Cloud Robotic Network Energy Sensitive Computing Offloading strategy built using Genetic algorithm
A stable strategy for the deployment of containers using GA to protect against Cloud Attacks by Co-Residents
Read More : http://bit.ly/2NobDQb
#phdresearchtopicsmanagement
#phdresearchtopics
#phdresearchtopicscommerce
#phdresearchtopicseconomics
#phdresearchtopicsgeography
#howchoosephdresearchtopic
#phdresearchtopicslaw
#phdresearchtopicsfinance
For Any Queries : Website: www.phdassistance.com
Phd Research Lab : www.research.phdassistance.com
Email: info@phdassistance.com
Phone : +91-4448137070
Given the decreasing budgets for collections at many libraries, librarians are looking at abstracting and indexing (A&I) resources and full-text databases with a more skeptic eye. In addition to traditional evaluation measures, such as costs, usage and faculty input, we looked at the overlap of indexing and/or full-text coverage. Those who have conducted such overlap studies have approached it at either the journal or article level. Article-level overlap studies demonstrate coverage of selected articles in the databases under study. Conversely, journal-level studies examine the extent of indexing of journals among the selected databases. Both methods are very time-consuming and require extensive resources. A simplification of the journal-level method is to compare lists of journals indexed. Two tools, Cufts and JISC's Academic Database Assessment Tool (ADAT) are very useful for this purpose, but do not include all databases. Many databases need to be manually collected. This presentation will describe the background to such a project, the specific tools and procedures used, how the results were used to address budget reductions, and the limitations of the results. Members of the audience will be able to consider using this method for evaluating their own abstract and index databases for budgetary purposes.
Presenter:
Karen Harker
Collection Assessment Librarian, University of North Texas
This slideshow was used in a Preparing Your Research Material for the Future course for the Humanities Division, University of Oxford, on 2015-02-23. It provides an overview of some key issues, focusing on the long-term management of data and other research material, including sharing and curation.
This presentation was provided by Brian Coda and Danielle Padula of Scholastica, during the NISO event "From Submission to Publication: Creating and Conveying Quality," held on August 21, 2019.
This slideshow was used in a Preparing Your Research Material for the Future course taught in the Humanities Division, University of Oxford, on 2014-06-09. It provides an overview of some key issues, focusing on the long-term management of data and other research material, including sharing and curation.
Get 'em in, Get 'em out: Finding a Road from Turnaway Data to Repurposed SpaceNikki DeMoville
This presentation describes an evidence-based library project in which COUNTER JR2 turnaway data was used to identify desirable online journal backfiles that could be licensed in place of print, which could then be deaccessioned. The presentation shares the Excel-based tools used to identify backfiles for licensing as well as the assessment data from the first year.
This world have numerous kinds and diversity .This kinds and diversity remain in whole world two two third is aquatic ,fresh water and marine water .This kinds and diversites knowledge and their total knowledge file management is very importance for fisheries science.
This freshwater and marine water has a huge number of vertebrate and invertebrate animals and plants. Thair identify and use is vary importance for fisheries and aquaculture .for that their proper file management is play a useful role in fisheries and aquaculture.
If we went to know the total plant and animals this is not possible to proper file management.
Culturable species and there predator knowledge and file management is vary importance for aquaculture .culturable species habitats and their food habit is very importance for successful aquaculture and also importance in breeding season and behavior and high growth rate fish data .There proper management and for fisheries student study documents is very important. So file management is very importance in fisheries science.
Recent PhD Research Topic Ideas For Computer Science Engineering 2020PhD Assistance
Recent PhD Research Topic Ideas For Computer Science Engineering 2020 - PhD Assistance - http://bit.ly/2Pwmudf
Depiction of container-based clouds for allocation of resources using GA with dual chromosome.
A Cloud Robotic Network Energy Sensitive Computing Offloading strategy built using Genetic algorithm
A stable strategy for the deployment of containers using GA to protect against Cloud Attacks by Co-Residents
Read More : http://bit.ly/2NobDQb
#phdresearchtopicsmanagement
#phdresearchtopics
#phdresearchtopicscommerce
#phdresearchtopicseconomics
#phdresearchtopicsgeography
#howchoosephdresearchtopic
#phdresearchtopicslaw
#phdresearchtopicsfinance
For Any Queries : Website: www.phdassistance.com
Phd Research Lab : www.research.phdassistance.com
Email: info@phdassistance.com
Phone : +91-4448137070
Given the decreasing budgets for collections at many libraries, librarians are looking at abstracting and indexing (A&I) resources and full-text databases with a more skeptic eye. In addition to traditional evaluation measures, such as costs, usage and faculty input, we looked at the overlap of indexing and/or full-text coverage. Those who have conducted such overlap studies have approached it at either the journal or article level. Article-level overlap studies demonstrate coverage of selected articles in the databases under study. Conversely, journal-level studies examine the extent of indexing of journals among the selected databases. Both methods are very time-consuming and require extensive resources. A simplification of the journal-level method is to compare lists of journals indexed. Two tools, Cufts and JISC's Academic Database Assessment Tool (ADAT) are very useful for this purpose, but do not include all databases. Many databases need to be manually collected. This presentation will describe the background to such a project, the specific tools and procedures used, how the results were used to address budget reductions, and the limitations of the results. Members of the audience will be able to consider using this method for evaluating their own abstract and index databases for budgetary purposes.
Presenter:
Karen Harker
Collection Assessment Librarian, University of North Texas
This slideshow was used in a Preparing Your Research Material for the Future course for the Humanities Division, University of Oxford, on 2015-02-23. It provides an overview of some key issues, focusing on the long-term management of data and other research material, including sharing and curation.
This presentation was provided by Brian Coda and Danielle Padula of Scholastica, during the NISO event "From Submission to Publication: Creating and Conveying Quality," held on August 21, 2019.
This slideshow was used in a Preparing Your Research Material for the Future course taught in the Humanities Division, University of Oxford, on 2014-06-09. It provides an overview of some key issues, focusing on the long-term management of data and other research material, including sharing and curation.
Get 'em in, Get 'em out: Finding a Road from Turnaway Data to Repurposed SpaceNikki DeMoville
This presentation describes an evidence-based library project in which COUNTER JR2 turnaway data was used to identify desirable online journal backfiles that could be licensed in place of print, which could then be deaccessioned. The presentation shares the Excel-based tools used to identify backfiles for licensing as well as the assessment data from the first year.
This world have numerous kinds and diversity .This kinds and diversity remain in whole world two two third is aquatic ,fresh water and marine water .This kinds and diversites knowledge and their total knowledge file management is very importance for fisheries science.
This freshwater and marine water has a huge number of vertebrate and invertebrate animals and plants. Thair identify and use is vary importance for fisheries and aquaculture .for that their proper file management is play a useful role in fisheries and aquaculture.
If we went to know the total plant and animals this is not possible to proper file management.
Culturable species and there predator knowledge and file management is vary importance for aquaculture .culturable species habitats and their food habit is very importance for successful aquaculture and also importance in breeding season and behavior and high growth rate fish data .There proper management and for fisheries student study documents is very important. So file management is very importance in fisheries science.
IT 380 Final Project Proposal - One paragraph You are being as.docxchristiandean12115
IT 380 Final Project Proposal - One paragraph
You are being asked to write a short description (i.e., proposal) of an electronic document/record management system project that you will do for this class (see the final project requirements). It may be based on an actual business or a fictitious enterprise. Make it simple
In the proposal you need to create a short profile of an organization of your choice showing the type of business, the number of employees and the number of customers. Describe the type of documents and records that are currently kept on the customer and whether they are manual or electronic. You can make your own assumptions. Check the following questions to make sure your proposal provides all the required information:
1. What does the business do and what industry are they in?
2. What type of documents do they collect or create, and are they currently paper or electronic?
3. How many documents are there and typically how many pages are each document by type?
4. How many users are there potentially and where are they located?
5. At least one piece of information you feel important in defining the project (i.e., any specific aspect(s) of EDRMS you would address and focus on.)
Identifying the Business Value for Electronic Document Management
The purpose of this assignment is to let you gather resources and develop further thoughts for your final project. In other words, as you finish Assignment 3, you will actually accomplish part of your final project. In your final project proposal, you have created a short profile for an organization of your own choice showing the type of business, the number of employees and the number of customers on whom you will be collecting data. In this assignment, you first need to briefly summarize (or recap) the above information, the type of documents and records that are currently kept on the customer and whether they are manual or electronic.
Create four or five paragraph statement on the topic assigned below, in your own words, showing the business benefits for your organization to develop an electronic document or records management system.
Topic
Student Assigned
Document repository
Document classification
Compliance with standards, including privacy
Version control
Metadata and indexing
Workflow
Search and retrieval
Eliminating physical records
Scanning and imaging
Auditing and reporting
Retention and disposal
Privacy
Security
Check-in and check-out
Collaboration
Search and retrieval
Cloud computing (service)
Cite your sources of information (at least three). Make sure that the document has a meaningful file name and use the document properties to document your file characteristics. Upload your document to Canvas providing sufficient metadata to allow me to identify it accurately.
Formatting requirements:
· Submission should be in a paper format with a clear thesis statement.
· Citation: follow APA format
Your assignment will be graded according to .
Information Systems For Business and BeyondChapter 4Data a.docxjaggernaoma
Information Systems For Business and Beyond
Chapter 4
Data and Databases
IST
5500
1
Objectives
Describe differences between data, info & knowledge
Define database & identify steps to create one
Describe role of a database management system
Describe characteristics of a data warehouse; and
Define data mining & describe its role in an organization
2
Data, Information & Knowledge
Data: raw bits & pieces of info
Quantitative or qualitative
Data alone not useful
Needs context to be information
Aggregate & analyze: knowledge
Knowledge used for decisions
Wisdom includes experience!
NOTE: We will not be discussing older, hierarchical databases during this class
Databases
Relational database most popular
Limit our discussion to them
Examples: MS Access, MySQL & Oracle
Data organized into one or more tables
Each table contains set of fields
A record is one instance of a set of fields
Tables related by one or more fields: primary key
Database Design
Needs, requirements & goals?
Define data requiring tracking
Determine tables needed
Specifically which fields
Data to which they will relate
Establish primary key (unique)
Normalize: avoid duplicates & achieve flexibility
Designing a Database
Example: a university wants to create an information system to track participation in student clubs
Goal to give insight into how university funds clubs
Track number of club members & club activeness
Must keep track of the clubs, members & events
Following tables needed:
Clubs: club name, club president, short description of club
Students: student name, e-mail, year of birth
Memberships: correlates students with clubs, any given student can join multiple clubs
Events: when clubs meet & attendance
Designing a Database continued
Primary key must be selected for each table to create a relationship
unique identifier for each record in a table
Designing a Database Table Details
Designing a Database Table Details cont.
Designing a Database continued
Normalization
Design database in a way that:
reduces duplication of data between tables
gives table as much flexibility as possible
Purpose of creating Memberships table separate from Students & Clubs tables
Makes it simple to change design without major modifications to existing structure
Data Types
Each field in a database table needs a data type
Text, Number, Yes/No, Date/Time, Currency, Object, etc.
Importance of properly defined data types
tells database what functions can be performed
proper amount of storage space is allocated for data
Data Types: Assigned by Fields
Text – generally under 256 characters
Numbers* – usually different types
Yes/No – decisions (*special type)
Date/Time – formats (*special type)
Currency – types (*special type)
Paragraphs - allows text over 256
Objects – images, music, etc.
Database Tables 1NF (1st normal form)
Database Demonstration
Time permi.
Presentation on electronic records management and archival issues. Originally presented at the Fall 2008 meeting of the Southeastern Wisconsin Archivists Group
Similar to Researcher KnowHow: Research Data Management for PGRs (20)
Researcher KnowHow: Ethical peer review with Chris Graf from COPELivUniLibrary
We were fortunate to have Chris Graf from COPE delivering a session on ethical peer review as part of the Researcher KnowHow programme. Here's his slides.
Stephen Carlton delivered a session on open access publishing. It includes an explanation for the motives of the open access movement, describes how open access typically works and points to local support available to University of Liverpool staff and students.
Researcher KnowHow: Introduction to bibliometrics with Charles MartinezLivUniLibrary
Charles Martinez delivered a session on Scopus, SciVal and bibliometrics published. It includes an in-depth look at using Scopus and how to track the impact of your research using SciVal. Charles also gave some words of advice about responsible use of metrics.
Researcher KnowHow: Getting published with Clare HooperLivUniLibrary
Clare Hooper from Liverpool University Press delivered a session on getting published. It includes insight into how the submission process works and advice to researchers about what to do and what not to do.
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Presentation by Stephen Carlton from the NoWAL Copyright event "An introduction to copyright and digitisation", hosted at the University of Liverpool on September 7th 2016.
The Roman Empire A Historical Colossus.pdfkaushalkr1407
The Roman Empire, a vast and enduring power, stands as one of history's most remarkable civilizations, leaving an indelible imprint on the world. It emerged from the Roman Republic, transitioning into an imperial powerhouse under the leadership of Augustus Caesar in 27 BCE. This transformation marked the beginning of an era defined by unprecedented territorial expansion, architectural marvels, and profound cultural influence.
The empire's roots lie in the city of Rome, founded, according to legend, by Romulus in 753 BCE. Over centuries, Rome evolved from a small settlement to a formidable republic, characterized by a complex political system with elected officials and checks on power. However, internal strife, class conflicts, and military ambitions paved the way for the end of the Republic. Julius Caesar’s dictatorship and subsequent assassination in 44 BCE created a power vacuum, leading to a civil war. Octavian, later Augustus, emerged victorious, heralding the Roman Empire’s birth.
Under Augustus, the empire experienced the Pax Romana, a 200-year period of relative peace and stability. Augustus reformed the military, established efficient administrative systems, and initiated grand construction projects. The empire's borders expanded, encompassing territories from Britain to Egypt and from Spain to the Euphrates. Roman legions, renowned for their discipline and engineering prowess, secured and maintained these vast territories, building roads, fortifications, and cities that facilitated control and integration.
The Roman Empire’s society was hierarchical, with a rigid class system. At the top were the patricians, wealthy elites who held significant political power. Below them were the plebeians, free citizens with limited political influence, and the vast numbers of slaves who formed the backbone of the economy. The family unit was central, governed by the paterfamilias, the male head who held absolute authority.
Culturally, the Romans were eclectic, absorbing and adapting elements from the civilizations they encountered, particularly the Greeks. Roman art, literature, and philosophy reflected this synthesis, creating a rich cultural tapestry. Latin, the Roman language, became the lingua franca of the Western world, influencing numerous modern languages.
Roman architecture and engineering achievements were monumental. They perfected the arch, vault, and dome, constructing enduring structures like the Colosseum, Pantheon, and aqueducts. These engineering marvels not only showcased Roman ingenuity but also served practical purposes, from public entertainment to water supply.
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• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
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Researcher KnowHow: Research Data Management for PGRs
1. LRD team – based in Sydney Jones Library
Judith Carr – Research Data Manager
Gary Jeffers – Research Data Management Officer
Carly Rowley - Research Support Assistant
Liverpool Research Data is the Library’s
research data management
service. Providing advice, tools and support
to help Liverpool researchers manage their
data, prepare to share, and comply with the
University and Funders’ policies.
2. Today
What is RDM? Why it is important? How Liverpool
Research Data can help?
Organising your data
Lego and the importance of a read me file and
metadata – a little bit about reproducibility!
3. “an explicit process covering the creation and
stewardship of research materials to enable
their use for as long as they retain value.”
Research data are
Research data management is
Any recorded information necessary to
support or validate a research project’s
observations, findings or outputs, regardless
of format.
4. Why manage? Why share?
Avoid drowning in irrelevant
information
Avoid duplication
Underpins integrity and efficiency
of research and enables you to
access data easily
Aids collaboration
Underpins data security and
preservation – back up!!
Plan to share
Impact and visibility of research
Increased citations
Data sharing and reuse efficient
Increase chances for collaboration
University policy
Funders’ policies
Open research
Transparency
Preservation
5. Support and
guidance
LDR team
Beginning
Propose and plan
During
Manage and Store
End
Make discoverable
and archive
End
Disseminate and
publish
Data management plan
Costing
Records management
Data Storage
Back up
Liverpool Data Catalogue
Metadata
Data Repositories
Data statement
DOI
Data Citation
Copyright
ORCID
RESEARCH DATA LIFECYCLE
7. During
Manage and Store
Records management – label/tag – protocols
Collaborative tools -
http://connectedresearchers.com/online-tools-for-
researchers/
Data security - back ups
Storage31st March
World
Back Up
Day 3-2-1 Back Up Rule
How Toy Story 2 Almost Got Deleted
8. Discipline specific repository
Liverpool Research Data Catalogue
DOI – use is data statements, social
media, when research data catalogue
is not original repository
Metadata important READ ME file
Get an
10. Benefits of naming files correctly
• Better recall
• Long-term preservation
• Less chance of corruption
• Enabling sharing
• Less stress
Throughout, try to view your data from an outside perspective:
Could someone else understand my file naming conventions?
There are probably other pressing matters for you,
but if you sort this out now, your future self will thank you!
Guidance based on the University of Edinburgh Records Management
Service: https://www.ed.ac.uk/records-management/records-
management/staff-guidance/electronic-records/naming-conventions
11. Short but meaningful names
• Avoid using initials, abbreviations and codes that are not commonly understood.
Example:
Correct file name:
SausageMashCtteeRemit.rtf
Incorrect file name:
The_sausage_and_mash_committee_remit.rtf
Explanation:
Some words, like ‘the’ and ‘and’ add length to a file name but do not contribute towards the
meaning.
If the remaining file name is still meaningful within the context of the file directory, these
elements can be removed.
Where words have standard abbreviations, for example ‘cttee’ for ‘committee’, these can be
used in the file name.
12. Use capital letters to delimit words
• Avoid using spaces and underscores in file names. Some software packages have difficulty recognising file
names with spaces, this can be a particular difficulty for files when they are published on an external
website. Using underscores and hyphens in your file names also increases the length.
• Where capitalised acronyms are used in file names, the acronym should appear in capitals and the first
letter of the following word should also be capitalised.
Example
Correct file names:
RiskManagement.rtf
RAEInstructions.html
Incorrect file names:
Risk_management.rtf
Risk management.rtf
RAE_instructions.html
Research Assessment Exercise instructions.html
Explanation:
Removing the space or underscore reduces the length of the file name, and by using capital letters to differentiate between the
words the file name is still readily recognisable.
13. Numbers in file names
• The file directory displays file names in alphanumeric order. To maintain the numeric order when
file names include numbers it is important to include the zero for numbers 0-9. This helps to
retrieve the latest record number.
• Also include where applicable, 'Draft' or 'Final'.
Example
Correct file names:
OfficeProceduresV01
OfficeProceduresV09
OfficeProceduresV10
OfficeProceduresV11Final
(Ordered alphanumerically as the files would be
in the directory list)
Incorrect file names
OfficeProceduresV1
OfficeProceduresV10
OfficeProceduresV11
OfficeProceduresV9
(Ordered alphanumerically as the files would be
in the directory list)
Explanation:
This example shows the successive versions of an office
procedures document. If two-digit numbers are used, the
latest version will always be at the bottom of the list.
We’ve also clarified this with ‘Final’.
14. Dates in file names
• Dates should always be presented 'back to front', i.e. YYYYMMDD
• Giving the dates back to front means that the chronological order of
the records is maintained when the file names are listed in the file
directory. This helps when trying to retrieve the latest dated record.
Example
Correct file name
20040324Agenda.rtf
20040324Minutes.rtf
20040324PaperA.rtf
20050201Agenda.rtf
20050201Minutes.rtf
(Ordered alphanumerically as the files would be in the
directory list)
Incorrect file name
1Feb2005Agenda.rtf
1Feb2005Minutes.rtf
24March2004Agenda.rtf
24March2004Minutes.rtf
24March2004PaperA.rtf
(Ordered alphanumerically as the files would be in the
directory list)
Note: the most recent meeting appear at the bottom of the directory list.
15. Ordering elements correctly
• Dependent upon what the file contains, you should consider what
order of information is most appropriate for naming.
• For example, if files relate to a particular individual or case, this
should be listed first.
• Alternatively, if the files relate to an event, this should be listed first.
• Adhering to this will mean files become grouped together, whilst still
being labelled with the correct info.
• It involves more than organising files into particular folders: the file
name needs the correct info, particularly if it becomes displaced from
the folder.
16. Description (but not too much)
• Aids memory over time
Correct file name
/…/Planning/
Budget2003-2004V10.xls
Budget2003-2004V10.xls
(Ordered alphabetically as the files would be in the directory list)
Incorrect file name
/…/Planning/
2003-2004BudgetV10.xls
2003-2004BudgetV10.xls
(Ordered alphabetically as the files would be in the directory list)
Explanation:
The second example shows annual budget reports. Because the reports are annual and likely to be retrieved by the description rather
than the date, it is likely that it will be most appropriate for the description element to come first. Also remember that in some
cases it may be appropriate for the folder to be called “Planning2003-2004”, in which case the file names only need to include a
description.
17. Letters, emails and attachments
• Name of correspondent (sender or receiver as appropriate)
• Subject description (where it is not given in the folder title)
• Date of letter/email/memo
• If incoming correspondence, include ‘rcvd’
• If an attachment, the same info as above, with additional:
• 'attch' - to indicate the document is an attachment
• [2 digit number] of [2 digit number] - to indicate the number of attachments received with the same covering email
Correct file name
/…/Complaints/
BloggsJ20031205attch01of02.pdf
BloggsJ20031205attch02of02.pdf
BloggsJ20031205rcvd.txt
BloggsJ20040105.rtf
BloggsJ20040220.rtf
BloggsJ20040220.rtf
ThomasH20030610rcvd.txt
ThomasH20030710.rtf
(Ordered alphanumerically as the files would be in the
directory list)
Incorrect file name
/…/Complaints/
AttachmentFromHThomas10Jun03.rtf
Attachment1FromJBloggs.pdf
Attachment2FromJBloggs.pdf
EmailFromHelenThomas10Jun03.txt
EmailToJoeBloggs5Dec03.txt
LetterFromJoeBloggs5Jan04.rtf
LetterToHelenThomas10Jul03.rtf
LetterToJoeBloggs20Feb04.rtf
(Ordered alphanumerically as the files would be in the directory list)
18. Final tips!
• Avoid: * : / < > | " ? [ ] ; = + & £ $ , .
• Different Operating Systems recognise different characters.
• Only use the full stop that comes before the file extension: .txt
• Try to apply some of this thinking to your headings and columns within your data as well: are your
columns labelled clearly?
File naming case study:
https://library.stanford.edu/research/data-management-services/case-studies/case-study-file-
naming
Spreadsheet case study:
https://library.stanford.edu/research/data-management-services/case-studies/case-study-
spreadsheets
19. Data Sharing and Management Snafu in 3 Short Acts
Exercise:- the importance of a README file and metadata
