The document outlines the key requirements an employer considers when filling a vacancy including cost, time, quality, and resources. Costs include advertising, lost productivity during the vacancy. It can take 1-3 weeks to advertise, interview, and make a hiring decision. Resources like employee time and office space are required for the hiring process. The employer expects a qualified candidate with the necessary education, experience, skills, and flexibility for the role. An example job ad is provided seeking a human resources manager with a business degree, 3+ years experience, and skills in employee relations and communications.

1. REQUIREMENTS OF THE
EMPLOYER
COST, TIME, QUALITY AND RESOURCES

2. COST
THIS WILL INCLUDE ADVERTISING, INTERVIEW PREPARATION, LOSSES INCURRED DUE TO VACANCY
AS LOST PRODUCTIVITY
COST Value
Newspaper ad Est: $74.00 per day
Television ad Est: $1200.00-
$5,000.00 per day
Online agency e.g. Caribbean Jobs $150.00 per day
Stationery and overhead Est:$75.00 to
$150.00 per day
Losses incurred due to vacancy and lost productivity (varies with industry and type of business) Est: $5,000.00 to
$100,000.00 per
day
Salary of new employee (depends on business and terms agreed to by both parties. The employer will always try
to pay the least possible amount)
Est: $10,000.00 to
25,000.00 per
month

3. TIME
TIME IS VERY IMPORTANT TO THE EMPLOYER AS EVERYDAY A VACANCY EXISTS, THE COMPANY LOSES
REVENUE AND PRODUCTIVITY
Factor Period
Advertising 1-3 weeks
Shortlisting (varies with number of applicants) 1-3 days
Interview setup (calls, assembling packages, developing interview
questions, notifications, panel assembly, room allocation)
2-5 days
Interview 15-35 minutes each,
0.5-2 days overall,
dependant on
number of
candidates
Choice of applicant by panel 1-3 days
Candidate acceptance of terms offered 1-3 days

4. RESOURCESMANY RESOURCES WITHIN A COMPANY ARE LINKED TO OTHER FACTORS SUCH AS COST AND TIME AND OFTEN INFLUENCE THE DAY TO DAY
OPERATIONS OF THE BUSINESS
Resource Reason
Manpower Personnel are taken away from the business operations to setup advertisements for
vacancy as well as setup and conduct interviews
Stationery Ink, paper, pens, pencils, file folders, paper clips, staples, glue, envelopes
Equipment Printers, PC’s, Telephones, Fax machines
Space Board rooms, offices. Space that would otherwise be used by employees for work
purposes.
Security Background checks on candidates, notification of presence on interview date(s)

5. QUALITYTHIS VARIES FROM EMPLOYER TO EMPLOYER AND WHAT THEY DEEM TO BE ACCEPTABLE
Quality Details
Qualified Academics Possesses the necessary minimum requirements to perform duties of position such as a
Bachelors degree in Business Administration or Business Management from a recognised
institute for example: UWI, UTT, COSTATT, University of London. Or even a Masters Degree in
Business management or a related field. Knowledge of Business law may be an asset
Experience Has the necessary number of years experience required managing or supervising employees in
a similar position. A minimum of 3 years is required, Employer would prefer 5 years experience
Skills Possesses a number of the following skills: Leadership skills, Conflict management and
resolution, Employee relations, organizational skills, Industrial relations knowledge, reporting skills
Flexibility The ability to work flexible hours and weekends as required by the employer. How soon can the
candidate start work
Personality (Optional) Does the candidate have that psyche and social interaction that will add to the office
environment and allow further growth and development of team members
Professionalism From cover letter to attire and conduct, the candidate must put forth a level of professional
quality and look so as to uphold the company’s image

6. AN EXAMPLE OF A TYPICAL JOB AD
FOLLOWS

7. • VACANCY
• HUMAN RESOURCE MANAGER
•
• Objective and Purpose:
• Customer and quality-focused our team continually seeks improvement to maximize our efficiency. We offer an opportunity to be a part of our well-respected senior
management team and contribute to our continued improvement processes and success. The selected candidate will have a good understanding of how emotional
intelligence competencies can contribute to workplace achievement.
•
• Key Responsibilities:
• Manage and maintain stakeholder relationships, ensuring win-win relationships.
• Provide operational support and guidance to the HR department and the Company to ensure human capital is effectively managed and developed.
• To ensure that the company’s operational processes and HR systems are continuously functional and support the execution of the Company’s Strategy.
• To prepare and provide accurate and timely HR reports to guide appropriate decision making by the management team.
• To ensure that the Company meets all statutory requirements and maintains up to date records including those for NIS and OSHA.
• To provide operational management in all areas having HR and IR implications.
• Ensure that the payroll and HR systems and processes are accurately maintained.
• To provide on-going feedback and advice regarding the implementation and management of the organization's corporate communications
•
• Qualifications, Experience & Skills:
• Bachelor’s degree in Business, Human Resources or other relevant qualification.
• Minimum of three (3) years in a senior Human Resources position
• Proven ability to approach conflict situations with emotional intelligence and open-mindedness
• Patience and adaptation to perform both administrative tasks and innovative employee relations and development.
• Organizational skills.
• Ability to work with and as a mentor.
• Experience in dealing with Industrial Relations matters;
• Effective oral and written communication