1. Monitoring trip to Kanyama Youth Programme, Lusaka, Zambia 5.-19.9.2010
Participants: Satu Nieminen and Saara Simonen (members of advisory board KENKKU)
General information:
SYL and Kanyama Youth Programme have been partners since 2003, the current project period
covers the years 2009-2011. KYP Technical Institute offers one-year trade test level courses in hotel
and catering, tailoring and design, auto mechanics and auto-electronics. The courses have run
according to plans. However there has been a slight decrease in enrolments. Main reason behind this
is another training provider that operated earlier this year and promised similar courses for free. This
turned out to be a scam and they no longer operate in Kanyama.
Evaluation Process
In the beginning of the year mid-term evaluation was conducted by a consulting group 3C –
Development management and Entrepreneurship Experts. The evaluation had been done more
extensively than written in the terms of reference. In KYP it was felt that the evaluation process was
inclusive and the voice of the students, teachers, management, Board members and the community
members could be heard from the evaluation report. One of the key findings was that there is need to
increase the board’s capacity and to further develop internal control.
In our meeting the consultants said that SYL`s long term presence and the last project period have
been important as KYP has become more visible to Teveta and the community. They have
developed an interest towards the operation of KYP and will most likely keep following its
operations also after the co-operation with SYL ends.
Gender
There are great gender differences between courses. Tailoring and Catering being female dominated
and auto-courses male dominated. KYP views it as gender issue that the tailoring course has lower
entry requirements and it is cheaper, although also shorter. However it should be made sure that
tailoring students are able to be fully part of the institute and that their education is seen and
presented as valuable as other students’ education. Currently their course is run very separately on

2. another campus and they lack resources as well as links to the rest of the institute. Later in their
studies they have a change to try out in the tailoring workshop located at the main campus. This
however does not take away the need to ensure their representation in the meetings or the need to be
provided with all elements of their training, including computer classes.
We were happy that the management recognized the need to have more females among the staff,
especially in the management. This issue was also brought up in the board meeting, the chairperson
of the board told that it was their initiative to get women of the community more involved with
Kanyama Youth Programme. They are also considering introducing gender and youth quotas to the
board.
Internal control
The mid-term evaluation raised some concern over the issue of internal control. In our meeting the
consultants agreed that the current bookkeeper has needed skills to perform his task successfully,
thing that had been questioned in the final report. The auditors expressed that the internal control
was sufficient. However as at the moment it is not financially possible to hire full time finance
manager, the bookkeeper could benefit from more support for his work. The auditors confirmed that
the lack of full time accountant is rather common in institutions like KYP and as such they did not
find it too concerning. We understand the difficulty of hiring management level personnel, but we
encourage to consider the possibility of having separate bookkeeper and cashier. There is also a need
to build more capacity for the board in order of them to be able to take their role in the internal
control. The current board of trustees is fairly new. We were happy to hear about their three day
workshop and their eagerness to learn even more.
Sustainability of KYP
Co-operation between SYL and KYP will come to an end after this third project cycle in the end of
2011. For this reason sustainability was a central question in the discussions during the monitoring
trip. KYP has been self financing part of its functions mainly through renting out part of it premises.
With the new building they have been able to increase the number of tenants. There is also an idea of
expanding the rental collection to the merchants working just outside KYP city campus. They have
also advertised the hall in the new building to be rented out for functions. There have been three

3. workshops. It is however unsure how much this can generate income and what kind of influence
does it have to the core function, training. Closer to the core function was the idea of running short
courses that do not require lot of investment, such as Business courses. These courses could be then
used to partly finance the vocational training courses to the vulnerable youth. Other short term
courses could be on Computer skills and in some specific areas of hotel and catering and tailoring.
KYP has also started the tailoring workshop which was in the project plan. And they intend to re-
open the restaurant probably next year. The start of the tailoring workshop has still been slow. It has
suffered from the lack of Marketing and information manager whose recruiting process was still
ongoing during our visit.
It seems unlikely that the income generating activities could sustain the institute at the current level.
Hence the issue of sustainability was on the agenda when meeting project coordinator Emmi Mutale
in the Finnish Embassy. She advised to ably for local co-operation funds from Finnish and Dutch
Embassies. During our trip it was also brought up that there is a possibility of trying to get some of
the teachers in government payroll. We support the consideration of this option as it is also a
question of accountability. In general it can be said that there were many good ideas for the
sustainability. However what is lacking is comprehensive plan how to move forward.
Lastly
Overall the atmosphere of the monitoring trip was affirmative. The atmosphere at KYP seems to
have improved in the last years. This might be due to the publicity KYP has received and the new
Teveta funded building. We were once again impressed by the commitment of the teachers. The
current board is new and has younger members than the previous one, but there also seems to be
interest of realizing KYP´s potential. We were extremely happy that the management felt that co-
operation with SYL has from the start been true partnership.

4. Zambia monitoring trip 2010 Program
Day Morning Evening
th
Monday September 6 Arrival to Lusaka Visit to KYP city campus
Taking a room at Nena´s Discussion about the
guesthouse program of the visit with
Levy Kafuli (executive
coordinator) and Geoffrey
Mayamba (training
manager)
Tuesday September 7th Discussion with Levy Kafuli Visit to Kanyama campus
and Geoffrey Mayamba
about the mid-term Discussion with Mrs.
evaluation process and the Royce P. Banda (tailoring
findings lecturer)
Wednesday September 8th Discussion with John Meeting with consultants
Kalenje (auto mechanics Christian Chileshe, Chalwe
lecturer) Nyirenda at 3C (conducted
mid-term evaluation)
Discussion in tailoring
workshop with Paul Sakala Writing blog
(tailor, head of workshop)
Thursday September 9th Discussion with Lucky Visiting Forum for Youth
Kapambwe (catering Organisations in Zambia
lecturer) (Andrew Tempo)
Discussion with Levy and
Geoffrey about strategy work
and work plan made based
on Teveta´s report
Friday September 10th Meeting with Oscar Mumba Meeting at auditing firm
(bookkeeper/cashier) Newton Lunga and
Associates (conducted last
audit)
Saturday September 11th Visit to the zoo with Levy
Sunday September 12th Planning for the next week
Monday September 13th Visiting former students and Writing blog
a student doing her
attachment in hotels: Blue
Water motel, Sambalayas
Lodge, Pre-cem motel (with
Lucky)
Tuesday September 14th Meeting with catering Meeting with auto
students July 2010 intake mechanics students July
2010 intake

5. Visiting Kanyama campus to
have meeting with tailoring Discussion with Padon
students July 2010 intake + Akabana Mayungo (auto
one from January 2010 electronics lecturer) and
intake auto electronics students
July 2010 intake
Wednesday September 15th Meeting in the Finnish Discussion with Geoffrey
Embassy with Emmi Mutale about issues raised by
(Levy, Satu and Saara) students
Visiting citimarket to meet
with former students
running their business (with
Mrs. Banda and Lukcy)
Writing blog
th
Thursday September 16 Board meeting Discussion with Levy and
Geoffrey about project plan
and the future
Friday September 17th Lunch with board and staff
members of KYP
Saturday September 18th Leaving Lusaka
Terms of reference 2010
Questions related to future
- Is there need for changes in project plan or budget?
- Are the new ideas for future funding?
- Is it possible to raise more money through renting?
Questions related to the working of KYP
- What kind of feelings did the evaluation leave?
- How did the strategy process work? How is it operationalised?
- How Teveta report suggestions have been put into practice?
- Have the policies (environmental and gender) been made and put into practice?

6. Questions related to personnel
- Are the teachers’ wages enough and in time?
- How is the Marketing managers recruitment process proceeding?
- How is the participation in Etvo-volunteer system seen? (Selection of volunteers in
September-October)
- What kind of timetable is there for the teachers´ pedagogical studies?
- How frequent are the teachers meetings?
Questions related to the administration
- How is the operation of the new Board of trustees? How are the new subcommittees and
the student representation working? Has the new Board received training?
- How is the financial administration working? What are the experiences of the
computerised accounting system?
- Is there a list of fixed assets (recommended in the audition report 2006)?
- How has the co-operation been with the new auditing office?
Questions related to the new project
- How is the tailoring workshop working?
- What are the plans concerning the restaurant at KYP? What are the terms of condition
of the rental agreement?
- How is the entrepreneurship training working? Is it known how it has affected to those
who have already graduated?
- What kind of possibilities do the graduates have to get micro loans?
- Have the planned procurement of equipments been carried out? Who is responsible for
equipments?
- Is there enough materials for practicals? How frequent are they?
- What are the plans concerning the library at the moment?
- How has women as the special target group of the project been taken into account at the
implementation of the project?
- How is the marketing taken care of at the moment? What has been done lately?
Other questions
- How have the computers been used? Is it possible to arrange short computer workshops
in KYP?
- How has the new show room funded by TEVETA been used? Could it be used to get
more rental incomes?