Research Data Access and Preservation Summit, 2016 Atlanta, GA May 4-7, 2016 Part of Panel 5, "DMPs and Public Access: Agency and Data Service Experiences" Presenter: Laura J. Biven, US Department of Energy Panel Lead: Margaret Henderson, Virginia Commonwealth University

1. Data Management Plan Perspectives
Laura Biven, PhD
Senior Science and Technology Advisor
Office of the Deputy Director for Science Programs (SC-2)
U.S. Department of Energy
Laura.Biven@science.doe.gov
Research Data Access and Preservation Summit 2016
May 5, 2016

2. Policy and Implementation
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http://www.energy.gov/datam
anagement/doe-policy-digital-
research-data-management
http://science.energy.gov/fun
ding-opportunities/digital-
data-management/
http://www.osti.gov/pages/
http://www.energy.gov/downlo
ads/doe-public-access-plan
https://www.whitehouse.gov/sites/d
efault/files/microsites/ostp/ostp_pu
blic_access_memo_2013.pdf

3. Office of Science Statement on Digital Data Management
http://science.energy.gov/funding-opportunities/digital-data-management/
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4. Office of Science Statement on Digital Data Management
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• Requirements apply to proposals for research funding
• Requirements apply to proposals submitted for new, renewal, and some supplemental
research funding
• Requirements apply to proposals regardless of the PI’s institution
• Requirements do not apply to applications to use Office of Science user facilities.
• SC sponsored research activities at the DOE National Laboratories for which a DOE-
approved DMP does not already exist will be required to develop a DMP.
• DMPs will be reviewed as part of the overall Office of Science research proposal merit
review process.
• Additional requirements and review criteria for the DMP may be identified by the
sponsoring program or sub-program, or in the solicitation.

5. Office of Science Statement on Digital Data Management
http://science.energy.gov/funding-opportunities/digital-data-management/
Requirements (abridged)
1. DMPs should describe whether and how data generated in the course of the proposed research will be
shared and preserved. DMPs must describe how data sharing and preservation will enable validation of
results, or how results could be validated if data are not shared or preserved.
2. DMPs should provide a plan for making all research data displayed in publications resulting from the
proposed research open, machine-readable, and digitally accessible to the public at the time of
publication. The published article should indicate how these data can be accessed.
3. DMPs should consult and reference available information about data management resources to be used
in the course of the proposed research. In particular, DMPs that explicitly or implicitly commit data
management resources at a facility beyond what is conventionally made available to approved users
should be accompanied by written approval from that facility.
4. DMPs must protect confidentiality, personal privacy, Personally Identifiable Information, and U.S. national,
homeland, and economic security; recognize proprietary interests, business confidential information, and
intellectual property rights; avoid significant negative impact on innovation, and U.S. competitiveness; and
otherwise be consistent with all applicable laws, regulations, and DOE orders and policies. There is no
requirement to share proprietary data.
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6. Snapshot of Facilities Page
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7. Suggested Elements for a Data Management Plan
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• Data Types and Sources
• Content and Format
• Sharing and Preservation
• Protection
• Rationale

8. SC Funding Opportunity Announcement Language
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9. SC Funding Opportunity Announcement Language
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Merit Review Criteria:

10. Data ID Service
http://www.osti.gov/home/doe-data-id-service
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11. Perspectives
• What are the top 3 things you see grant writers doing
wrong, from the perspective of your agency or based on
what you have seen returned?
• What are the 3 most important things you think data
management consultants should do to help grant writers
with DMPs and public access?
• What do you see in the future for OSTP re DMPs and data
sharing?
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