The presentation outlines the importance of research data management and the role it plays in enhancing research efficiency and compliance with funding requirements. It discusses best practices, strategies, and outcomes of the Florida State University's initiatives in data management, including workshops and consultations with researchers. Future plans include implementing data curation and developing a data management policy to support ongoing research activities.

1. Building and Providing Data
Management Services: A Framework
for Everyone!
A presentation for the Florida Library Association annual conference
March 2, 2016
Renaine Julian
Stacey Mantooth
Micah Vandegrift

2. About us
Renaine Julian - Data Research Librarian
Stacey Mantooth - Science Librarian
Micah Vandegrift - Digital Scholarship Coordinator

3. Overview
Defining Research Data and Data Management
Funding Requirements
Getting Started at FSU
Data Management by the Numbers
Lessons Learned
Plans for the Future
Buster the Data Cat!

4. What is Research Data
“Data are outputs of research and inputs to scholarly publications and
inputs to subsequent sharing and learning” (Borgman 2007)
“...The recorded factual material commonly accepted in the scientific
community as necessary to validate research findings.” (2 CFR
200.315(3))

5. What is Research Data Management
“Research Data Management is part of the research
process, and aims to make the research process as
efficient as possible, and meet expectations and
requirements of the university, research funders, and
legislation”
Source: University of Leicester, http://www2.le.ac.uk/services/research-data/rdm/what-is-rdm

6. Why Manage Research Data?
“And yet, research data is the currency of science, even if publications are still
the currency of tenure. To be able to exchange data, communicate it, mine, it ,
reuse it, and review it is essential to scientific productivity, collaboration, and
to discovery itself” (Gold 2007)
“The Administration is committed to ensuring that…the direct results of
federally funded scientific research are made available to and useful for the
public, industry, and the scientific community. Such results include peer-
reviewed publications and digital data” (Holdren 2013).

8. National Oceanographic and
Atmospheric Administration
1. Type of data and information created
2. Expected Schedule for data sharing
3. Standards for format and content
4. Policies for stewardship and preservation
5. Procedures for providing access

9. National Science Foundation
Directorate for Biological Sciences
1. Describe the types of data, physical samples or collections, software, curriculum materials, and other materials to be
produced in the course of the project.
2. Describe the standards to be used for all the data types anticipated, including data or file format and metadata (where
existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or
remedies)
3. Describe the roles and responsibilities of all parties with respect to the management of the data
4. Describe the dissemination methods that will be used to make data and metadata available to others during the period
of the award, and any modifications or additional technical information regarding data access after the grant ends.
5. Describe the PI’s policies for data sharing, public access and reuse, including re-distribution by others and the
production of derivatives. Where appropriate, include provisions for protection of privacy, confidentiality, security,
intellectual property rights and other rights.

10. Initial Conversations
E-Science Librarian tasked with exploring “big data”
Infrastructure and Leadership
DigiNole
AD for Technology and Digital Scholarship
Evolving roles
Turnover source: commons.wikimedia.org

11. Getting Started
Data Librarian hired in April 2014
Biweekly meetings between Scholarly
Communication Librarian and Data
Librarian
Self Training
Identify Low Hanging Fruit
FSU’s Strozier Library

12. Identifying Stakeholders
Office of Proposal Development
Research Computing Center
Graduate School
Office of Research
Subject Librarians!
Source: Igor Pancaldi, Pinterest

13. Low Hanging Fruit
“Best Practices in Data Management” workshop
Research Guide on Data Management
Identify Instruction and Outreach Opportunities
RCR Course in Human Sciences
Psych Lab
Deep-C Consortium
DMPTool Source: dilbert.com

14. DMPTool
Developed by California Digital Library
Data Management Templates by Funding Agency
FSU as a Partner Institution
Community Involvement and Participation

15. Current Services
Classroom Instruction/Training
Data Management Plan
Assistance
Faculty Training and Workshops
Consultation on Data
Management Implementation(!)

16. Data Management Plan Consultations
Work directly with PI(s) to develop a data management
plan for their grant proposal
Scaffolding a Project Team
Determine Roles and Tasks for Project Team
Support from Office of Proposal Development

17. Data Management Plan Consultations
Common things to address:
Data Products Inventory
Repository selection
Metadata scheme
Data documentation
Licensing and copyright

18. RDM Consultation Workflow

19. Data Management: By the Numbers
13 workshops
Total attendance: 254 faculty and
graduate students
About 28 hours of instruction
Instruction and Training
23 instruction sessions related to data management
Key opportunities:
Deep-C Consortium
Biology Faculty
Office of Proposal
Development

20. Data Management: By the Numbers
Data Management Plan Consultations
First Consultation in October 2014
20 DMP Consultations
16 NSF Proposals
NIH, Dept of Energy, NOAA

21. Outreach Strategies
Fop-Op
OPD Newsletter
Subject Librarians
Word of Mouth!
source: commons.wikimedia.org
source: pexels.com

22. Lessons Learned
Planning for capacity
Agile growth
Establishing a Level of Service (LOS)
Put more responsibility on the PI(s)
source: https://en.wikipedia.org/wiki/Data_sharing

23. Future Plans
Data Curation: Diginole
DMP Implementation
Metadata Services
Data Management Policy
source: https://de.wikipedia.org/wiki/Future_(Rapper)

24. Daps and Hugs
source: https://en.wikipedia.org/wiki/Fist_bump

25. Works Cited
Borgman, C.L. (2007) Scholarship in the Digital Age : Information, infrastructure, and the Internet. Cambridge, MA. : MIT
Press
Office of Management and Budget Requirements, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 2 CFR 200.315 (2016)
Gold, A. (2007)Cyberinfrastructure, Data, and Libraries, Part 1: A Cyberinfrastructure Primer for Librarians. D-Lib Magazine,
September/October, 2007, Volume 13 Number 9/10 http://www.dlib.org/dlib/september07/gold/09gold-pt1.html
Holdren (2013) Expanding Public Access to the Results of Federally Funded Research.
http://www.whitehouse.gov/blog/2013/02/22/expanding-public-access-results-federally-funded-research
National Science Foundation. Dissemination and Sharing of Research Results.
http://www.nsf.gov/bfa/dias/policy/dmp.jsp
National Institutes of Health. NIH Data Sharing Policy and Implementation Guidance.
http://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm