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RCPE terms and cycles scenarios as of March 2024
- 1. Setting out the options We will start with just two scenarios 1: The Potential (one of the) Three Special Trustees (PTST) stands in the first summer after being elected to Council 2: The PTST stands in the second summer after being elected to Council We can then move onto 1) what happens in the third summer and 2) what happens if they want to apply in the second term? Three Special Trustees – term length as Council members
- 2. Scenario 1: The PTST stands in the first summer AFTER being elected to Council, ie during Year 1 on Council Election campaign and online ballot Candidates are nominated for Membership election posts Results announced Successful candidates take up TST new roles AGM Council Board of Trustees Key FIRST SUMMER AFTER ORIGINAL ELECTION TO COUNCIL: PTST candidates stand for Three Special Trustee Posts Council choose TSTs People take up new roles PTST starts Year 1 on Council PTST Starts Year 1 as TST and Year 2 as a Council Member AUTUMN NOVEMBER Year 0 Year 1
- 3. Scenario 1: PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Option A: Stick to a three year term on Council, which equates to two years as a TST before the term ends Option B: Extend the Council term to four years, so that the new TST has the full three years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council RECOMMENDATION: Option B - Extend the Council term to four years, so that the new TST has the full three years
- 4. Scenario 2: The PTST stands in the second summer after being elected to Council, ie during Year 2 on Council Election campaign and online ballot Candidates are nominated for Membership election posts Results announced Successful PTSTs take up TST new roles SECOND SUMMER AFTER ORIGINAL ELECTION TO COUNCIL: PTST candidates stand for Three Special Trustee Posts Council choose TSTs People take up new roles PTST starts Year 1 on Council PTST Starts Year 1 as TST and Year 3 on Council AUTUMN NOVEMBER Year 0 Year 2 PTST Year 1 on Council Year 1 No elections or applications for the PTST this year PTST starts Year 2 on Council
- 5. Scenario 2: Options for length of terms. PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Option A: Stick to a three year term on Council, which equates to just one year as a TST before the term ends Option C: Extend the Council term to five years - the new TST will have the full three year term PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council Option B: Extend the Council term to four years - the new TST will have just two years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 4 on Council RECOMMENDATION: Option C - Extend the Council term to five years, so that the new TST has the full three years
- 6. In summary:
- 7. 1. Start TST after one year on Council Council term = 4 years. TST term = 3 years 2. Start TST after two years on Council Council term = 5 years. TST term = 3 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council 3. Start TST after three years on Council, ONLY if re-elected for second term on Council Council terms = 3 + 3 years = 6 years TST term = 3 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 6 on Council 1st Council term 2nd Council term
- 8. If someone was not a TST in their first term on Council, but successfully applies in their second term, a similar rule will apply. - their second term on Council can be extended to five years, but - their maximum consecutive years is still only eight years, - even if they had an extension of a year for a different reason in their first term
- 9. And now the more complex options: what happens if the person wants to stand again in their second term on Council? Recommendations follow
- 10. 4. Start TST after one year on Council, then elected for 2nd term on Council and appointed for another term as TST Council terms 4 + 3 = 7 years. TST term = 3+ 3 years = 6 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council Year 6 on Council Year 7 on Council 1st Council term 2nd Council term Year 4 as TST Year 5 as TST Year 6 as TST 1st TST term 2nd TST term 5. Start TST after two years on Council, and elected for 2nd term on Council, and appointed for another term as TST Council terms 5 + 3 = 8 years. TST term = 3 + 3 years = 6 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council Year 6 on Council Year 7 on Council 1st Council term 2nd Council term Year 4 as TST Year 5 as TST Year 6 as TST 1st TST term 2nd TST term Year 8 on Council
- 11. 7. Start TST after two years on Council; elected for second term on Council; take one year break from TST – then appointed for second term as TST Council terms 5 + 3 = 8 years. TST term = 3 + 2 years = 5 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council Year 6 on Council Year 7 on Council 1st Council term 2nd Council term Year 4 as TST Year 6 as TST 1st TST term 2nd TST term Year 8 on Council 6. Start TST after one year on Council; elected for second term on Council; take one year break from TST – then appointed for second term as TST Council terms 4 + 4 = 8 years. TST term = 3 + 3 = 6 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council Year 6 on Council Year 7 on Council 1st Council term 2nd Council term Year 4 as TST Year 5 as TST 1st TST term 2nd TST term Year 8 on Council Year 5 as TST Break from TST Break from TST Proposal: eight years is the longest time possible for consecutive years in this situation. Nine years is just too long, so at this point, the Trustee term would have to be squeezed.
- 12. 8. Start TST after two years on Council; elected for second term on Council; take two-year break from TST – then appointed for second term as TST Council terms 5 + 3 = 8 years. TST term = 3 + 1 years = 4 years PTST Year 1 on Council Year 1 as TST Year 2 on Council Year 3 on Council Year 2 as TST Year 3 as TST Year 4 on Council Year 5 on Council Year 6 on Council Year 7 on Council 1st Council term 2nd Council term Break from TST 1st TST term 2nd TST term Year 8 on Council Year 4 as TST Break from TST Proposal: eight years is the longest time possible for consecutive years in this situation – so at this point, the Trustee term would have to be squeezed even further. Ten years would not be acceptable. Note – it is unlikely that anyone would want to do just one year as a TST, nor that Council would choose someone to be a TST for just one year. So this option is here just for completeness.
- 15. AGM Council Board of Trustees Key An illustration of how election and appointment timings could work in the meeting cycle. Relevant milestones for ‘Three Special Trustees’ are in green bold. Election campaign and online ballot Recruitment campaign • Candidates apply for Council- appointed posts • Candidates are nominated for Membership election posts Council appoints Secretary, Deans, Treasurer Results announced at AGM (or by other channels if the AGM is moved) People take up new roles