RADM White PERS 4 Manning and Distribution

1. NC Symposium
RDML Mike White (PERS-4)
24 September 2012
Mission First… Sailors Always

2. Agenda
- Enlisted Distribution Overview
- Enlisted Distribution Friction
- Status of Initiatives
- Billet Based Distribution
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3. ENLISTED DISTRIBUTION
OVERVIEW
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4. Enlisted Distribution
Roles and Interaction
CMS/ID
PERS-4013
- Monitors Enlisted Personnel Readiness
- Allocates NMP
- Represents MCAs for personnel readiness
PLACEMENT MCA
-Establishes Priorities
SAILOR TYCOM
-Review record at 12-15
months prior to PRD to ISIC
ensure data is accurate;
ASSIGNMENTS
update preferences;
apply for PTS
-9-7 months view available UNIT
requisitions and apply
CCC NPC Detailers
-Make selections
-Review CMS/ID w/Sailors
-Release orders
-Assist Sailor with
-Negotiate special cases
CMS/ID Negotiations
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5. Strategic View:
Distribution System
Develop
Requirements Fund Reqs Generate Sailor
(Demand Signal) (BA) NMP 9-7 Mos.
Intent
Leave
Navy
Create & Prioritize
Requisition
Negotiate
Load
CMS/ID
Selects?
Advertise
N Y Orders
(CMS/ID)
Develop
Inventory
(EPA)
N Y Orders
Manpower Manning/Placement Assignments 5

6. Create Requisition
PERS-4013 Directed NMP
NMP Manager Create (MCA)
NMP (Compensation Required)
Requisition NEC Priority Module
Generated
(Monthly) MCA Requisition Priority Algorithm
WIS
NPC (Detailers)
AIP Pers-4013 Loads Roller List
CMS/ID
(Business Rules) MCA Direction Sailor
(FDNF rules, critical billets) Negotiation
Process
Advertise
(CMS/ID)
REQ Filled?
N Y Orders
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7. Career Management System –
Interactive Detailing (CMS/ID)
• PERS-4013 sets CMS/ID based on business rules, Fleet
balance, requisition priority, and MCA directions
• CMS/ID is set following a ratio of rollers to requisitions
(not all command vacancies are advertised in CMS/ID)
• PERS 4013 control of CMS/ID keeps the assignment
function unbiased
• “Green” Reqs: MCA prioritized requisitions (for Sailor
applications, all filled each cycle)
• “Blue” Reqs: Reqs not advertised via CMS/ID, used for
some ratings, commands, special cases, and “A”
school grads. Must be approved by PERS-4013.
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8. How does CMS/ID work?
• Timeliness:
- Monthly requisition cycle which includes 4 days to load, 2 weeks for Sailor
interaction, 5 days for command input, and 1 week for detailer selections.
• Sailor interaction:
- Sailors can make 5 selections per cycle for each of their 3 cycles (15 total).
- Sailors can make their own application, but still use CCC and/or detailer guidance.
• Command interface:
- Commands can rank from least to most favorable candidate.
- Input is one of many which guide detailer action; but all things equal, commands
will get their choice.
- Currently used by about 14% of commands.
• Detailer Selection:
- Choose best candidate for each requisition and post in CMS/ID.
- Process is not complete until orders are written, but this can occur later.
- New policy change allows non-voluntary assignments as required.
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9. Important take-aways
• Challenges:
- Skill set of Sailors in window may not match skills
needed for priority requirements
- A subset of Sailor selections are made without use of
CMS/ID
» Ex: Sailors without internet access, special cases
(HUMS, EFM, Dual military…)
- Distributable inventory of Sailors is usually less than
total number of vacant requirements.
- Many billets are not advertised on CMS/ID due to
policy
» Ex: SPECWAR, Recruiting, RDC…
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10. Fleet Fit Metrics
Metric
Measures
RATING FILL Delivers
All hands Onboard
vs Sailor Onboard
Billets Authorized
RATING FIT Rating Fill, Fit Forces
Skill Rating + Right
and NEC Fit Ready
Experience (Pay Grade) Sailor Onboard
at Required
vs
Levels
for Tasking
Requirement
NEC FIT
Distributed & Qualified Sailor with the
NECs Onboard Right Skillset
vs and Training
NEC Requirement

11. Fleet Readiness Measures
• FDNF – 95% Fit
• Ensure units receive only Fit Sailors to support units Full
Mission Capability
• CONUS
• Fleet Requirement for manning deploying Units
• Fit – 90%
• Fill – 90%
• NEC Fit – At least one of each Critical NEC skill-set
onboard
• Attainment of levels 60 days prior to deployment and
sustainment throughout deployment

12. ENLISTED DISTRIBUTION
FRICTION
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13. Distribution of Navy Wide
Enlisted Assets
(Numbers are USN personnel only) PEB
Total Non–Distributable – 39,971 (15%) (ACC
TPP&H – 12,628 (5%) to 8,988 auth 355)
[1,071]
Transients
25%
Students – 27,343 (10%) to 23,009 auth 3%
12,342
Students
68% 27,343 9,874
25,358
216,646
Patients,
Prisoners
& Holdees
[1,683]
LIMDUs 4%
(ACC 105)
48%
1,100
3,265
3,080
Total Distributable – 222,603 (85%) 2,877
(includes LIMDUs and pregnancies which 3,145
make up 2.7% of the distributable manning)
Pregnancies
from Sea
Duty
Dual Military Service Members – 13,591 52%
Assignment Limited – 943
Exceptional Family Member – 9,791
Family Advocacy Program - 75 13
*Student BA Source is OPNAV-N122 and TFFMS Date of Data: 01 Aug 12 POC: Pers-4013C 901-874-4574

14. STATUS OF INITIATIVES
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15. NAVADMINS to Improve Fit/Fill
• NAVADMIN 226/12, Changes in Enlisted Distribution to Improve Sea Duty
Manning
• Sailors continue use of CMS/ID to negotiate for assignments, but Detailers must fill all
advertised jobs and may use non-volunteers to do so.
• Immediate impact, will help fill the most critical requirements first and lower TYCOM
directed manning actions to meet deployment standards. This is a long term change to
procedures.
• NAVADMIN 227/12, Limited Directed Detailing
• Pulls Sailors on tail end of shore tours to sea duty early to fill critical fleet deployer needs.
Sailors will be financially compensated for each month of shore duty curtailed.
• Immediate impact, will improve Fill and Fit for units deploying over the next 12 months.
Will allow normal rollers over subsequent months to more efficiently fill needs.
• NAVADMIN 229/12, Voluntary Sea Duty Program-Update 2
• Extends current VSDP program one year and adds HYT waivers for E7-9s.
• Will continue to voluntarily pull Sailors from shore to sea duty to improve Fill and Fit. Will
likely be a long-term program.
• NAVADMIN 230/12, Chief Petty Officer Early Return to Sea
• Pulls shore duty senior leaders to sea to support critical fleet deployer needs; picks up
where Directed Detailing leaves off, but for subset of paygrades and no compensation.
• Will improve Fit and Fill, and will likely be a long-term program, used as needed.

16. VSDP Update
All1306s for VSDP
Paygrade Ineligible Disapproved Approved Working Total
E3 8 2 8 2 20
E4 42 11 50 13 116
E5 89 22 149 33 293
E6 34 7 61 18 120
E7 17 6 33 9 65
E8 4 2 8 4 18
E9 0 1 1 1 3
E2 0 1 0 0 1
Total 194 52 310 80 636
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17. BILLET BASED DISTRIBUTION
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18. Current System
vs. Future (BBD)
Current Inventory Driven System
“BBD” Vacancy Driven System
FIT Measured to BA,
Assignments based on BA,
Balanced by Available Inventory
Unit FIT Measured to BA,
Assignments based on NMP
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19. BBD Desired Effects
• Alignment
» Matches Sailors to specific billets
» Provides visibility to all alignments, quality of alignment,
vacant positions, and excess Sailors
» Produces requisition based on TFMMS
• Readiness
» Provides concise measurement of Enlisted Personnel
Readiness.
» Provides an accurate assessment of Fit during assignment.
• Transparency
» Allows full visibility and interactive capability with direct
linkage to distribution systems.
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20. QUESTIONS?
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