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Norfolk FET Visit (PERS4013 Brief) JULY 2011


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Norfolk FET Visit (PERS4013 Brief) JULY 2011

  1. 1. Personnel Readiness STGC(SW) Andrew Beuck Pers-4013 Jul 2011 901-874-4551
  2. 2. PERS-4013 History <ul><li>Pers-4013 was previously the Enlisted Placement Management Center (EPMAC). </li></ul><ul><li>In May 2006, EPMAC was disestablished and merged within NPC, Pers-40. </li></ul><ul><li>Pers-4013 continues to perform most functions previously completed by EPMAC </li></ul>
  3. 3. PERS-4013 Organization Deputy Branch Head PERS 4013A Director, Enlisted Distribution Capt Miller Pers-40 ACNPC for Distribution RDML (SEL) White Pers-4 RADM Quinn CNPC VADM Ferguson CNP Branch Head PERS 4013 Section Head for Personnel Readiness PERS 4013B SURFACE Readiness SUB/NUC Power Readiness Seabees/SPECWAR/ MED/ATFP Section Head for Readiness Support PERS 4013C TPP&H NEC Management NMP/MCA Liaison Knowledge Management AVIATION Readiness Section Head for OSA Assignments PERS 4013GS SHORE Readiness
  4. 4. Enlisted Distribution System Overview TYCOM MCA - Establishes Priorities ISIC 4013 - Monitors Enlisted Personnel Readiness -Generates Prioritized Requisitions -Represents MCAs for personnel readiness NPC Detailers -Make selections -Release orders -Negotiate special cases ASSIGNMENTS UNIT CMS/ID SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate; update preferences -9-7 months view available reqs and apply CCC -Review CMS/ID w/Sailors -Assist sailor with CMS/ID Negotiations PLACEMENT
  5. 5. PERS-4013 Mission <ul><li>Perform the enlisted placement function for all E3 through E9 personnel. Review and approve proposed orders to their next assignment that do not meet order edit criteria. </li></ul><ul><li>Load MCA priority requisitions on CMS/ID. </li></ul><ul><li>Assignment of LIMDU and Sailors (pregnant from sea-duty). </li></ul><ul><li>Take management action in conjunction with the appropriate Type Commander to attain Manning Control Authority (USFF) desired level of personnel readiness for surge and deployment. </li></ul><ul><li>Provide solutions on manning issues to the Major Manpower Claimants, Type Commanders, and MCAs. </li></ul><ul><li>Help improve the accuracy of command personnel data base (EDVR). </li></ul><ul><ul><li>Tools used: PERSMARS, EDVR/NEC/DNEC Scrubs </li></ul></ul>
  6. 6. Manpower-Personnel Balance Wartime Require- ments Billets Authorized Positions Onboard M+1 BA NMP COB Required Funded “ Expected” “ Deck plates” Need Paid For Your Share Reality SMD/SQMD FMD AMD EDVR MUSTER “ SPACES” “ FACES” FIT “ READINESS GAP” “ FRUSTRATION GAP”
  7. 7. TPP&H/Student Pipeline LIMDUs & DNEC 0054/0055 231,361 Distribution of Navy Wide Enlisted Assets Of 278,266 total enlisted, 14% (39,775) were non-distributable and 2.6% (7,130) were LIMDU or had DNEC of 0054/0055 on 02 Jun 11. This is the I ndividuals A ccount less Officer Candidates *Note: Sailors who become pregnant while assigned to sea duty are assigned to a special shore tour with the DNEC 0054/0055. On 02 Jun 11, there were 38 sailors in ACC 105 that also had DNEC 0054/0055. 4,510 1,931 25,963 12,523 Billets Authorized Distributable 243,214 Students 22,078 TPP&H 9,123 Total 274,415 7,130 (Numbers are USN & FTS personnel) 3,717 3,413 Total Distributable – 238,491 (86%) (includes LIMDU and DNEC 0054/0055 which make up 3.0% of the distributable manning) Total Non–Distributable – 39,775 (14%) TPP&H – 13,812 (4%) Students – 25,963 (10%) ADSW and mobilized reservists are no longer included in numbers. Date of Data: 02 Jun 11 POC: Pers-4013C 901-874-4562
  8. 8. PERS 4013 and CMS/ID <ul><li>PERS-4013 sets CMS/ID based on MCA Business Rules, MCA balance, requisition priority, and MCA directions. </li></ul><ul><li>CMS/ID is set following a Ratio of Rollers to Requisitions (not all command vacancies are advertised in CMS/ID) </li></ul><ul><li>PERS 4013 control of CMS/ID keeps assignment function unbiased. </li></ul><ul><ul><li>Green Reqs: MCA prioritized requisitions. </li></ul></ul><ul><ul><li>Red Reqs: Mission critical requisitions as determined by MCA that can be filled by non-voluntary assignments, if required. </li></ul></ul>
  9. 9. Why CMS/ID? <ul><li>Developed to support Sailor Advocacy. </li></ul><ul><ul><li>Supports retention and QOL initiatives. </li></ul></ul><ul><ul><li>Builds trust with detailers. </li></ul></ul><ul><ul><li>Sailor plays major role in shaping own career. </li></ul></ul><ul><li>Supports personnel readiness. </li></ul><ul><ul><li>Placement function loads requisitions for detailers to fill. </li></ul></ul><ul><ul><li>Sailors can choose, but only from the highest priority requisitions. </li></ul></ul><ul><ul><li>Provides Sailors with visibility of other priorities not normally considered, which makes the detailers’ job easier. </li></ul></ul><ul><ul><ul><li>Special programs, instructor billets, overseas assignments. </li></ul></ul></ul>CMS/ID developed to help Sailor manage career.
  10. 10. How does it work? <ul><li>Timeliness: </li></ul><ul><ul><li>Monthly requisition cycle which includes 3 days to load (4013), 2 weeks for Sailor interaction, 5 days for command input, and 1 week for detailer selections. </li></ul></ul><ul><li>Process for loading: </li></ul><ul><ul><li>PERS-4013 loads the requisitions based upon an automated requisition priority algorithm managed by the Manning Control Authorities (USFF and BUPERS). </li></ul></ul><ul><ul><li>Business rules determine the amount of requisitions to advertise based upon the number of distributable assets in negotiation window (7-9 months prior to PRD). </li></ul></ul><ul><li>Sailor interaction: </li></ul><ul><ul><li>Sailors can make 5 selections per cycle for each of their 3 cycles (15 total). </li></ul></ul><ul><ul><li>Sailors can make their own application, but still use CCC and/or detailer guidance. </li></ul></ul><ul><li>Command interface: </li></ul><ul><ul><li>Commands can rank from least to most favorable candidate. </li></ul></ul><ul><ul><li>Input is one of many which guide detailer action; but all things equal, commands will get their choice. </li></ul></ul><ul><ul><li>Currently used by about 14% of commands. </li></ul></ul><ul><li>Detailer Selection: </li></ul><ul><ul><li>Choose best candidate for each requisition and post in EAIS. </li></ul></ul><ul><ul><li>Process is not complete until orders are written, but this can occur later. </li></ul></ul><ul><ul><li>Unfilled requisitions get reprioritized during the next cycle. </li></ul></ul>
  11. 11. Important take-aways <ul><li>Challenges: </li></ul><ul><ul><li>Skill set of Sailors in window may not match skills needed for priority requirements. (not currently optimized for Fit or cost) </li></ul></ul><ul><ul><li>A subset of selections are made without use of CMS/ID. </li></ul></ul><ul><ul><ul><li>Ex: Sailors without internet access, special cases (HUMS, EFM, Dual military…) </li></ul></ul></ul><ul><ul><li>Distributable inventory of Sailors is usually less than total number of vacant requirements. </li></ul></ul><ul><ul><li>Many billets are not advertised on CMS/ID due to policy. </li></ul></ul><ul><ul><ul><li>Ex: SPECWAR, recruiting, RDC... </li></ul></ul></ul><ul><li>Enhancements are planned. </li></ul><ul><ul><li>Billet Based Distribution; Optimized Assignments… </li></ul></ul><ul><li>Business rules change as needed to support fleet readiness. </li></ul><ul><ul><li>110% > 75% > 50% > 60% >70% reqs to rollers. </li></ul></ul><ul><ul><li>Shift from GSA to OSA and FDNF priorities. </li></ul></ul><ul><ul><li>Sailor negotiation window (changed from a 5 month to a 3 month period). </li></ul></ul>