NAVEDTRA 12048Naval Education and            December 1991                      Training ManualTraining Command           ...
CHAPTER 6                               RESOURCE MANAGEMENT                                            LEARNING OBJECTIVES...
Several principal offices coordinate their efforts to          maintenance of LM-2500 gas turbine engines).establish a cos...
3. Special series NECs–These NECs are not                      NEC. NEC sequence code numbers range from 1 to 8,related to...
via the chain of command. When making                               should be made only when such manning is mandatoryreco...
Unlike the situation with military personnel, civilian               MANPOWER REQUIREMENTS ANDpay is inherent to the posit...
Projected Operational Environment                                    OPNAV SQMD survey schedules are used to              ...
Figure 6-3.    6-9
Manpower Authorization                                                   The common denominator in any decision of        ...
help determine how to distribute shortages and excesses.                   Navy officer billet classification (NOBC)-jobTh...
You should know the costs of the various types of                     OPERATING DEPARTMENTS. Operatingjobs your division p...
THE BUDGET PROCESS                                                       The answers to these questions are based on      ...
In the event the total budget is approved in an                      Ž New    Obligational Authority-New obligationalamoun...
formerly possible. Such analyses and interpretations can               signature, the administrative branch or the comptro...
Figure 6-4.-Controlled-Equipage Custody Record (4442), NAVSUP Form 306.relieving head of department, for example, the inve...
Figure 6-5.-Controlled-Equipage Custody Record (4442), NAVSUP Form 460.  Ž    Issue requests applicable to shortages and  ...
PLANT PROPERTY CLASS 3. –Plant property                          report is independent of the Naval Investigativeclass 3 i...
department head or division officer concerned will do               incident is considered unresolved. Further research in...
officer or survey board to investigate the circumstances            priority. NEC WP-9999 is used to identify shore billet...
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Relevance of ROC and POE to Senior Enlisted NAVEDTRA12048 pg 6-7


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ROC & POE: Relevance of Required Operational Capabilities (ROC) and Projected Operational Environment (POE) to Senior Enlisted NAVEDTRA12048 pg 6-7

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Relevance of ROC and POE to Senior Enlisted NAVEDTRA12048 pg 6-7

  1. 1. NAVEDTRA 12048Naval Education and December 1991 Training ManualTraining Command 0502-LP-217-0700 (TRAMAN)Military Requirementsfor Senior and MasterChief Petty OfficerDISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.Nonfederal government personnel wanting a copy of this documentmust use the purchasing instructions on the inside cover. 0502LP2170700
  3. 3. CHAPTER 6 RESOURCE MANAGEMENT LEARNING OBJECTIVES Upon completion of this chapter, you should be able to do the following:1. Describe the methods used to forecast requirements 4. Describe the contents of the command manning for personnel, equipment, and material. documents and explain the procedures used to make recommendations for changes.2. State the procedures used to make manpower authorization changes. 5. State the purpose, contents, and use of the Enlisted Distribution and Verification Report (EDVR).3. State the purpose of required operational capabilities, (ROC) and the projected operational environment 6. Describe the methods used to prepare, revise, and monitor budgets. (POE). The Navy’s maintenance of combat-ready forces MANPOWER PLANNING SYSTEMrequires dynamic and effective manpower systems thatrelate Navy requirements to the changing environment. The manpower requirements resulting from theIn this chapter we will discuss the manpower policies and procedures established by the Chief ofmanagement policies and general procedures used to Naval Operations (CNO) provide the base from whichdetermine ship, squadron, shore, and staff manpower manpower is programmed and plans are developed torequirements. The Navy uses these requirements to procure, train, and assign personnel. The CNO directsprogram manpower and to develop plans to procure, and coordinates the development and implementation oftrain, and assign personnel. the planning system to achieve operational and mission objectives. The planning system allows the CNO to Basic to determining manpower requirements is the determine the numbers of civilian positions and militaryzero-base concept. Under this concept, manpower billets and the specific skills required by each activityrequirements are developed without consideration for (afloat or ashore).funds, availability of personnel, or organization. Allmanpower is supported by actual or projectedworkloads based on approved operational requirements MANPOWER REQUIREMENTSsupporting a unit’s assigned mission. Financial management is the process by which the The Navy training plan (NTP) specifies the totalNavy, your command, and your division determine the manpower requirements for new developments or billetfollowing: assets. The NTP includes the number and quality of operational billets, support billets, and billets required How much money should be spent and for what for fleet introduction or transfer. It is updated as purpose necessary. How financing is obtained The appropriate Deputy Chief of Naval Operations (DCNO) or Director Major Staff Office (DMSO) Whether money was spent for its intended provides Navy end-strength adjustments during the purpose and with the desired result annual development of program objectives. When the Financial management in the Navy is an important Navy cannot obtain an increase in its end-strength, itmanagement function, and it is becoming more reprograms its manpower assets. The DCNO/DMSOimportant as the competition for resources grows more program sponsor submits the quality of billetintense. requirements to the DCNO. 6-1
  4. 4. Several principal offices coordinate their efforts to maintenance of LM-2500 gas turbine engines).establish a cost-effective plan for the cycle of new However, an NEC can also indicate that personnel havedevelopments. Included are the offices of the Chief of gained a skill through on-the-job training.Naval Operations; Commandant of the Marine Corps;Systems Commanders; Chief of Naval Personnel; and Types of NECsCommander, Naval Reserve Force. These officesclosely coordinate their efforts to develop, carry out, and The Navy uses three types of NECs: entry, rating,maintain training programs while the y develop, procure, and special series. The following is a description of eachmodernize, or alter operational equipment. type: 1. Entry series NECs–These NECs consist ofMANAGEMENT ACTIONS rating conversion and occupational area-defense grouping NECs. They only apply in the training You should effectively manage your manpower pipeline.resources. To do that, ensure the number of billets andpositions assigned on your activity’s Manpower Ž Rating conversion: This type of NECAuthorization are the minimum requirements needed to identifies the skills or aptitude of personnel in trainingsupport your mission, functions, and tasks. Also, for another rate, such as the following:identify, via the chain of command, all billets and Boatswains Mate Basic BM-0199positions in excess of those required. Review all yourauthorized billets and positions at least annually to Yeoman Basic YN-2599ensure your manpower requirements are properly statedand are within CNO policy constraints. Machinist Mate MM-4299 You may decide to request an increase in yourmanpower resources because of a change in tasks or an Ž Occupational area defense grouping: This type of NEC relates to groups of entry ratings for whichincreased workload. Before requesting an increase for an identified requirement exists in multiple services.such reasons, analyze all of your manpower Occupational NECs are numbered from 9700 to 9780,requirements and the billets and positions authorized. To and each area is identified by its third digit:the extent possible, meet increased requirements byreassigning the people you have. Submit requests for DG-9700 Infantry gun BM, QMmanpower authorization changes in advance of the crews, Seamanshiprequested effective date of the change. Allow adequate Specialisttime for review by the various levels in the chain ofcommand. Because of fiscal constraints, rotational DG-9710 Equipment ST, FC, MT, ET,patterns, training, and deployment schedules, you may Specialist Repairman DS, AX, AT, AQbe unable to man newly authorized billets in less than 5to 9 months. 2. Rating series NECs–These NECs relate to specific ratings and are used to identify billetNAVY ENLISTED CLASSIFICATION requirements or skills not sufficiently identified by theSTRUCTURE/SYSTEM rating alone. The Bureau of Naval Personnel (BUPERS) uses rating series NEC designations to allot specially The Navy Enlisted Classification (NEC) structure trained personnel to the commands that need them. Theidentifies special knowledge and skill levels. NECs following is an example:consist of a four-digit numeric code, sometimespreceded by a letter designation (e.g., 0878, DG-9730, Personnel in the Gunner’s Mate rating haveYN-2500). basic knowledge and maintenance skills in the The use of codes for these skills helps the Bureau of area of guns, small arms, and ammunition. ANaval Personnel (BUPERS) and individual commands Gunner’s Mate needs special training totrack manning levels of specially trained personnel An perform preventive maintenance on a particularNEC usually indicates personnel have graduated from a gun system such as the 76-mm Otto Melara.special Navy school that teaches a specific skill. They After receiving special training on the 76-mmmay have learned an operational skill (e.g., gram analyst Otto Melara gun system, a Gunner’s Matefor sonar technicians) or a maintenance skill (e.g., would receive the NEC 0878. 6-2
  5. 5. 3. Special series NECs–These NECs are not NEC. NEC sequence code numbers range from 1 to 8,related to any particular rating. They are used to identify and only one sequence code number is assigned to anbillet requirements that do not have a rating description. NEC. Entry series NECs are assigned sequence codeSpecial series NECs are general in nature and can be number 1. All other NECs are assigned a code numberheld by several ratings. The following are examples of 2 through 8. The lower the sequence code number, thespecial series NECs: higher the NEC priority; for example, sequence 2 takes precedence over sequence 3. If a person has two or more Instructor 9503 all ratings NECs with the same sequence code number, the NEC for which the person most recently qualified takes ASIS Combat System 9537 FT, ET, ST, precedence, except in unusual circumstances. Technician EW, IC, GM Justification for NECs Being Assigned to a Collateral Duty Alcoholism 9521 all ratings Billet Advisor Justify equipment or billet function changes when you submit requests for assignment of an NEC to a billetSource Ratings or for changes to your authorized manpower NEC billets. Keep the following policy in mind when you Rating series NECs are assigned to qualified consider changes or requests with regard to NECpersonnel in designated source ratings. They are also assigned billets:assigned to apprenticeship rates and striker-identifiedrates applicable to a designated source rating. Assign NECs only to billets authorized on Manpower Authorizations (MPAs), OPNAV Certain E-8/E-9 compressed ratings are not listed as 1000/2, for source ratings for the NEC.source ratings for NECs; however, personnel advancedto E-8 or E-9 do not lose NECs previously assigned. Minimize secondary NEC assignments. If you You should not nominate or send your people to need to assign a secondary rating series NEC tocourses of instruction to earn NECs unless they are in a billet, place the NEC that best describes thethe proper source rating or apprenticeship. For example, billet requirement in the primary NEC position.only personnel in the Photographer’s Mate (PH) rating Adhere to minimum and maximum paygradesmay earn NEC PH-8144, Motion Picture/TV Director, identified for the various NECs in the Manual ofbecause PH is the only source rating for that NEC. Navy Enlisted Manpower and PersonnelHowever, both PHs and Journalists (JOs), if otherwise Classifications and Occupational Standards,qualified, can earn NEC PH-8146, Motion Picture Section II, NAVPERS 18068E, when assigningScript Writer, because PHs and JOs are source ratings NECs to billets.for that particular NEC. Personnel who already have a rating series NEC Enlisted Women’s Billet Designationshould not normally be nominated for, or sent to, acourse of instruction to earn an additional rating series In the interest of efficient distribution and use ofNEC. However, they may take the course if it is a logical personnel, procedures have been established to identifyprogression from their earlier specialty training. They certain billets ashore requiring women petty officers.also may take the course if their NEC embodies an Conversion NEC WP-9999 identifies these billets. Thisoutdated technology or if they are in an approved NEC maybe used as either a primary or secondary NECprogram for a formal change in rating. on MPAs. Shore billets designated for women petty officers are intended to ensure the assignment of enoughSequencing NECs women petty officers to fill certain functions of an activity. These functions involve the supervision, training, and counseling of enlisted women. Such billets Enlisted personnel on active duty may have up to include company commanders in Recruit Trainingfive NECs. The first two, or primary and secondary, Commands (RTCs) and billets in correctional centersNECs (PNEC and SNEC) are reflected in section 4 (fig. where women are confined.6-1) of the Enlisted Distribution and Verification Report(EDVR). Section 9 of the EDVR lists all five NECs a Be aware of and identify billets qualifying for NECperson may have. A sequence code is assigned to each WP-9999, and submit appropriate MPA change requests 6-3
  6. 6. 6-4
  7. 7. via the chain of command. When making should be made only when such manning is mandatoryrecommendations for NEC WP-9999, make sure you for mission accomplishment.fully justify the use of this NEC. Be prepared, onrequest, to provide continued justification for such billet CHANGES TO MANPOWERcodings. AUTHORIZATIONENLISTED PRIORITY MANNING Each Navy activity reviews its manpower requirements and classifications each year This review ensures the deletion of unnecessary billets or positions Because the mission of some activities is vital to our and the proper classification of each authorized billet ornational interest, these activities must be properly position. If changes are required, submit a Manpowermanned, even when overall personnel shortages exist. Authorization Change Request, OPNAV1000/4A (fig.Thus, they receive priority manning. 6-2). Authorized priority manning is indicated on an If you request changes to ratings, rates, or theactivity’s MPA. It may include up to 1000-percent number of billets/positions, you need to justify themanning in quality and quantity or both for all or part of requests. Your justification should explain the changesthe activity. Priority manning may be on a continuous in mission, function, and tasks or why the billet isbasis or for a specified period. classified wrong. Because the priority manning of one activity means Make every effort to include all necessary requeststhe undermanning of other activities, continuous for changes in your MPA during the annual review.efficient management of authorized manning is Justify the submission of MPA change requests otherrequired. Three priority manning categories, priorities than once annually. Base your justifications on changes1,2, and 3, are used: in mission or functions beyond the control of your Priority 1. Ships and activities requiring priority activity.manning for an indefinite period to carry out a mission Request billet classifications on the basis of theof vital interest to our nation are authorized priority 1 duties, tasks, and functions to be performed. You shouldmanning. Priority 1 manning is limited to that portion of not request changes in the classification of billets tothe activity essential to mission success. Only the CNO accommodate an incumbent or to require the services ofmay authorize and direct priority 1 manning. a particular person. New billets are not normally Priority 2. Ships and activities requiring increased established for a time duration less than a normal tourmanning for a specific period to carry out a mission that of essential to our national interest are authorized You can find procedures for requesting MPApriority 2 manning. Priority 2 manning is limited to that changes in the Manual of Navy Total Force Manpowerportion of the activity essential to mission success. Only Policies and Procedures, OPNAVINST 1000. 16G.the CNO may authorize and direct priority 2 manning. Priority 3. Ships and activities having a specific CIVILIAN MANPOWERneed for increased manning for specific missionaccomplishment are authorized priority 3 manning bythe respective manning control authority. Priority 3 Civilian positions within the Department of themanning is normally authorized for a maximum period Navy are separated into several groups or payof 1 year. Priority 3 manning authorizations are categories, including the following principal categories:automatically cancelled on 31 March of each year, Senior Executive Service. Includes executives andunless a specific date is otherwise authorized. high-level managerial positions. The priority manning system is generally limited to General Schedule (GS). Includes workers inmanning whole activities, whole ratings within the administrative, clerical, scientific, artistic, or technicalactivity, or the whole specific NEC community in an fields, including positions in the merit pay systemactivity. Remember that when you request priority (General Management [GM] employees).manning because requests for specific priority manningbeyond-the general limitations of the system receive Wage Grade (WG). Includes positions in trades,special processing. Requests for priority manning crafts, or manual labor occupations. 6-5
  8. 8. 6-6
  9. 9. Unlike the situation with military personnel, civilian MANPOWER REQUIREMENTS ANDpay is inherent to the position, rather than to the person DOCUMENTSin the position. The pay of GS, GM, and WGworkers is Manpower is programmed on the basis of thetied by law to the duties and responsibilities described manpower requirements resulting from the policies andby position classifications and job grading standards. In procedures of the Navy manpower system. Manpoweraddition, the Department of the Navy issues requirements provide the basis for the development ofclassification standards and job-grading guidance for plans to get, train, and assign personnel.occupations and job environments not adequately The Navy Manpower Requirements Programcovered by Office of Personnel Management (OPM) encompasses three subsystems. The primary purpose ofstandards. These Navy standards are consistent with the these subsystems is to determine and documentgrade alignments contained in OPM standards. The quantitative and qualitative manpower requirements forSecretary of the Navy (SECNAV) has authorized their the Navy. These subsystems include the Ship Manpoweruse in situations to which they apply. Document (SMD) Program; the Squadron Manpower Within the Navy, authority to classify civilian Document (SQMD) Program; and the shorepositions has been delegated down through the chain of requirements, standards, and manpower planningcommand and generally rests with commanding officers system (SHORSTAMPS).(COs). Senior and master chiefs are often required towrite civilian position descriptions used by the civilian AUTHORIZATION DOCUMENTSpersonnel office to classify the position. Detailedinstructions for carrying out the classification process Authorization documents set forth minimumare given in Civilian Personnel Instructions (CPIs), manning requirements for ships, air squadrons, andchapters 511 and 532. shore stations. The CNO determines these requirements from the Navy’s required operational capabilities As with military personnel, you should organize all (ROC) and projected operational environment (POE).civilian positions in such a way that the activity’s The Navy uses three authorization documents: Shipmission can be accomplished with the minimum Manpower Document (SMD), Squadron Manpowergrade-level requirements. Document (SQMD), and Shore Manpower Document (SHMD). They display in detail the manpowerCONTRACTORS requirements and the rational for determination of the requirements. Manpower as shown in the manpower Contractors are an integral part of the Navy’s total documents is termed organizational manning andmanpower force. The Navy’s job is not to be in business. serves as the basis for manpower authorization.Therefore, private sources provide many of the Requirements are drawn from the ROC and POE. Navalcommercial or industrial goods and services we need. Warfare Mission Areas and Required Operational Capabilities/Projected Operational Environment One of the principal limitations on contracting of a (ROC/POE) Statements (NOTAL), OPNAVINSTfunction is whether the billet assigned to the function is C3501.2H, contains procedures for submitting inputs torequired for national defense. The DCNO (Manpower, update the ROC/POE.Personnel and Training) makes this determination basedupon manpower data submitted in fact sheets. Activities Required Operational Capabilitiessubmit fact sheets in response to the reviewrequirements of the Navy’s Contracting-Out Plan. Required operational capabilities (ROCs) are those When the use of contractors is possible and no functions a command is expected to perform in carryingoverriding factors require in-house performance, out the assigned mission. A ship, for example, isrigorous comparisons of contract costs versus in-house designed to meet an ROC, not vice versa. The ROCs forcosts are made. These comparisons are then used to ships and squadrons are issued in Missions anddetermine how work will be done or services will be Characteristics of USN Ships and Aircraft Squadrons,performed. NWIP 11-20. 6-7
  10. 10. Projected Operational Environment OPNAV SQMD survey schedules are used to schedule SQMD evolutions on a triennial cycle. These The projected operational environment (POE) schedules, issued by message each quarter, provideestablishes the most demanding environment in which about 6 months of lead time.a naval unit must operate and be fully manned and The most critical element of the SMD/SQMDcapable of accomplishing its mission. evolution is the ROC/POE statement. The appropriate chain of command submits recommended changes toSHIP MANPOWER DOCUMENTS AND the DCNO warfare sponsor to ensure ROC/POEs areSQUADRON MANPOWER DOCUMENTS kept current and accurately state the ship/squadron wartime mission. Copies of changes recommended by The Ship Manpower Document (SMD) and the chain of command are also forwarded to the NavySquadron Manpower Document (SQMD) Programs are Manpower Engineering Center and the Chief of Navalelements of the Navy Manpower Engineering Program Operations, OP-123. DCNO warfare sponsors review(NAVMEP). SMDs and SQMDs reflect the existing and and validate the existing ROC/POE statement byprojected quantitative and qualitative manpower memorandum to CNO, OP-123. Each time a ship orrequirements for operational ships and aircraft squadron is scheduled for an SMD/SQMD evolution,squadrons. SMDs and SQMDs serve as a basis for DCNO warfare sponsors issue an updated document.planning and conducting training and personnel Before approval of ROC/POE changes, DCNO warfaremanagement. sponsors are provided a manpower requirements impact Minimum manpower requirements are developed statement from CNO, OP-123.based on the ship’s or squadron’s most efficientorganization plan. These requirements are determined Shore Requirements, Standards, andprimarily by the required conditions of readiness and Manpower Planning Systemoperational workload. The Navy Manpower Engineering Center The Shore Requirements, Standards, and(NAVMEC) develops the initial SMD/SQMD Manpower Planning System (SHORSTAMPS),Documents. NAVMEC uses the Navy manpower OPNAVINST 5310.12F, is an application of industrialrequirements system (NMRS) to forward these and management principles. The Navy uses thesedocuments through the chain of command for review. principles to determine the total manpowerAfter final CNO approval, the SMD/SQMD Documents requirements for the Navy establishment ashore.are issued as OPNAV instructions. These instructions SHORSTAMPS is made up of the shore requiredform the basis of each unit’s Manpower Authorization, operational capabilities (SHOROC) subsystem ofOPNAV 1000/2 (fig. 6-3). standard tasking phrases and the Navy staffing standards subsystem. These subsystems provide a link between The OPNAV Ship Manpower Document (SMD) operational capability and the resulting manpowerschedules SMD evolutions on a nominal cycle of 3 or 5 requirements. As a result, the Navy can decide theyears. The OPNAV SMD schedule is publishedquarterly. It is provided to fleet commanders quality and quantity of manpower required for(FLTCINCs), type commanders (TYCOMs), and individual activities to perform a full range of approvedappropriate Deputy Chiefs of Naval Operations tasks.(DCNOs) for information. SMDs are developed for The Shore Manpower Document (SHMD) for aeach ship undergoing regular overhaul (ROH). specific activity combines the Navy tasking phrases andExtended periods between planned ROHs and major Navy staffing standards applicable to that activity. It alsoequipment upgrades effected in selected restricted describes the total manpower the activity needs toavailability periods result in more frequent updates for perform its full range of required tasks. Changes in anmany classes of SMDs. Therefore, SMDs are issued activity’s SHOROC may result in a revised manpowerevery 3 years for large ships (BBs, CV/CVNs, LCCs, requirement.LHAs, LHDs, LPHs) and every 5 years for all others.Class SMDs are normally developed for new The SHMD serves as a basis for the Manpowerconstruction ships delivered in quantity (for example, Authorization and for programming military billets andFFG 7, SSN 688, and AO 177). These SMDs apply to civilian positions that will be reflected in the Manpowereach ship of the class until a ship’s first ROH. Authorization. 6-8
  11. 11. Figure 6-3. 6-9
  12. 12. Manpower Authorization The common denominator in any decision of manning posture between the distribution The Manpower Authorization (MPA) states the authority and the commandmanpower needs of an activity. It gives the Bureau of A permanent historical personnel record of theNaval Personnel (BUPERS) and the Enlisted Personnel activity in BUPERSManagement Center (EPMAC) the authority to properlydistribute personnel throughout the Navy and to recall Contents of the EDVRreservists. The Manpower Authorization has thefollowing uses and applications: The EDVR is organized into twelve sections. BUPERSINST 1080.52, Format and Procedures for Used as a basic document for peacetime and Validation of Enlisted Distribution and Verification wartime planning of the recruiting, training, and Report (EDVR), gives a detailed description of the distribution of personnel contents and procedures for validating the EDVR. The Used for planning of mobilization during times following is a brief description of the contents of the of crisis EDVR: Describes billets authorized to reduce manning Section 1–Prospective gains when a unit’s functions are reduced because they Section 2–Prospective losses are below the capabilities of the unit Section 3–Personnel on board for temporary duty, Used by division officers to do the following: in a deserter status, or administratively dropped from Navy strength accounts; followed by an – Determine billets authorized during alphabetic list of all members assigned to the peacetime manning activity regardless of duty status – Determine authorized NECs to meet the skill Section 4–Total personnel on board in distribution level of each rate community sequence (list of crew by rating, Quartermasters, Operations Specialists, and soENLISTED DISTRIBUTION AND forth) (fig. 6-1)VERIFICATION REPORT Section 5–Personnel status summary (numeric summary of authorized personnel) The Enlisted Distribution and Verification Report(EDVR) is distributed monthly by EPMAC. Each Sections 6 through 10-CNO billets authorized;activity responsible for maintaining an enlisted account NEC Billet/Personnel Inventory, NEC Inventoryreceives two copies of sections 1 through 4 and one copy Section, Diary Message Summary, and Dutyof sections 5 through 12 for each enlisted account Preference Listingmaintained. Manning and assignment decisions are Section 11–Security/data validation section;made based upon the information contained in the contains the pay entry base date (PEBD), time inEDVR. You must keep the account up-to-date and rate (TIR), and effective advancement date ofaccurate by reporting personnel events as they occur and personnel as well as security data about each personcorrecting errors when they are identified. Section 12–TAD/embarked personnel; a listing of The EDVR lists all personnel assigned and both officer and enlisted personnel in an embarked provides the following information: or temporary additional duty (TAD) status to augment normal manning A statement of account of enlisted crewmembers received on a monthly basis for verification by Navy Manning Plan the activity from NMPC Personnel assets are rarely equal to manpower A rate and rating summary of the current and projected manning posture of the command requirements. Distribution managers (the people who distribute manpower to all units) are always faced with The basic decision document for the distribution the problem of how best to use assets that are short or authority responsible for distributing and are in excess of manpower requirements. Part of the detailing enlisted personnel solution to this problem is the use of a manning plan to 6-10
  13. 13. help determine how to distribute shortages and excesses. Navy officer billet classification (NOBC)-jobThe Navy Manning Plan (NMP) serves this purpose. It descriptiondesignates the ship’s “fair share” of current assetsavailable in the Navy. The NMP is shown in the Officer data-estimated loss date, dependents,statistical summary in sections 4 and 5 of the EDVR. subspecialty, and so forth One of the reports produced from the Active-DutyACCURACY OF THE EDVR Naval Officer Automated Record at BUPERS is the Officer Data Card (ODC). The ODC provides information for detailing, selection boards, and so forth. The EDVR is updated monthly by the ship’s office A copy of the ODC is mailed to all officers annually forthrough enlisted diary entries. The diary entries are updating.correspondence from the ship to EPMAC that updatethe enlisted personnel data bank. DISTRIBUTION ACTIVITIES Individual detailing (ordering personnel to and froman activity) and manning decisions are, for the most part, EPMAC is located in New Orleans, Louisiana, andbased on information contained in the EDVR account. is responsible for the assignment of all nonratedTherefore, each activity should keep its account up to designated strikers. EPMAC also maintains the enlisteddate and accurate by submitting changes as they occur manpower data bank and distributes EDVRs for updateand reporting errors when the y are found. monthly by each command. A letter in the “Verify Remarks (DD)” column of The Chief of Naval Personnel (CHNAVPERS) insections 3 and 4 of the EDVR requires special attention Washington is responsible for assignment control of allby the activity. The letters in the DD column refer to designated strikers, petty officers (E-4 through E-9), andother columns in the EDVR. For example, an N in officers.column DD indicates that column N informationrequires verification and an S indicates column S FISCAL RESPONSIBILITYinformation needs verification. Do you know what it costs to run your division? Do You should keep the activity’s EDVR current by you know the true value of the service your division ormaking changes as they occur. An up-to-date EDVR is work center provides? You most likely know the answera valuable asset for your personnel management. It can to the first question. The department head probablysubstantially reduce time spent in the monthly keeps you well informed about the amount of moneyverification of the report. your division is spending. In addition, you probably hear When reviewing the billet status of your people or how the division is going to have to do more work withunit, notify the personnel officer of any errors you less money next quarter. To answer the second question,discover in the EDVR. The personnel officer can then you need to determine the tangible (monetary) andtake corrective actions. intangible (mission support) value of your division’s work. By doing that, you can show your command’s senior managers just how important the division’sOFFICER DISTRIBUTION CONTROL services are. You can also show how cost-effective theREPORT division is. To figure the value of your division’s services, use The Officer Distribution Control Report (ODCR) is a published civilian fee schedule and price list toa statement of account of officer personnel on board. It calculate the civilian market value of the different jobsis received on a monthly basis for verification with your division does. Then use General Servicesinformation contained in the BUPERS officer personnel Administration (GSA) price schedules anddata bank. It provides BUPERS with information NAVCOMPT Notice 7041 to compute the in-houseneeded to determine and evaluate officer personnel costs of doing the same work. You will probably berequirements. The ODCR contains the following surprised at how much it actually costs the division toinformation: do some of its jobs. You will also be surprised at the Ž Billet titles cost-effectiveness of your division’s work when compared to the cost of the same job in the civilian Ž Designator allowed on board for each billet market. 6-11
  14. 14. You should know the costs of the various types of OPERATING DEPARTMENTS. Operatingjobs your division performs. You should weigh these departments have authority and responsibility forcosts against the importance of the various jobs in program accomplishment, performance standards, andhelping the command accomplish its mission. Once you work schedules. They are responsible for preparing thehave done that, you can identify those jobs which give initial budget estimates for their departments, reviewingthe command its greatest return on investment. At the intradepartmental (divisional) estimates, and justifyingsame time, you can tag those less vital jobs that their budgets to the CO.contribute little or nothing to mission accomplishment.You may find they could be handled in a more COMPTROLLER STAFF. Members of thecost-effective way or perhaps shouldn’t be done at all. comptroller’s staff are available for technical guidance on budgeting matters. They recommend budgetACTIVITY-LEVEL BUDGETING procedures and schedules and provide procedural and analytical assistance to the heads of operating departments. They review and recommend adjustments Cost estimates to meet activity-level budget in completed departmental estimates to arrive at arequirements for nonconsumable resources (such asmajor procurement items) are developed by a cognizant balanced station budget and assist in the CO’s review asheadquarters under its budget system. requested. The comptroller’s staff also prepares the budget in finished form for submission to higher review Operating budgets (OBs) provide the plans against levels.which commands can measure performance, analyzevariances, and make adjustments, as necessary. By usingthe OBs, commands can assure effective, efficient Small Activity Budgetsmanagement of resources at the local level. OBs are amajor tool for obtaining, managing, and accounting for The comptroller or budget office of a small activityresources for operating commands, units, and divisions. may develop its entire budget estimate with assistance from operating personnel as required. The activity mustLarge Activity Budgets inform key station officials of guidance received, pertinent station policy, scheduling, and other applicable planning data. Most activities use simple and direct Budgeting is usually decentralized at large naval procedures to inform these officials. Some commandingactivities. At a large activity, the CO usually asks thevarious components of the command to develop their officers, for example, present such information atown operating budget estimates and supporting data. regular staff meetings. They provide handoutsThe CO provides guidelines based on guidance received containing essential information to be retained bythrough command channels and the projection of local personnel for reference as needed. The staff then asksprogram and workload objectives. The guidelines questions and discusses the information to clarifyinclude actions required of each station component in budgetary issues.the formulation, summarization, coordination, and In developing estimates for a small activity’sreview processes and the schedule of completion for organizational subdivisions and assigned functions, thethese actions. The guidelines also include informationon specific budget procedures and the approved flow of comptroller consults responsible people in these areas.budget data from the point of origin to the review levels. By doing that, the comptroller ensures the data used reflects realistic forecasts of workloads and The CO may appoint a planning board or committee requirements in relation to overall command plans andto assist in the overall planning, coordination, and guidance of the budget. This board or committee iscomposed of the activity’s principal management When completed, estimates are reviewed by theofficials and comptroller. commanding officer, who has final responsibility for Budget responsibilities at a large activity are usually their validity and for defending them to higher authority.divided between the station’s operating departments and Following any adjustments made by the commandingthe financial (comptroller) staff. This division of officer, the comptroller combines the estimates into aresponsibilities prevents duplication of effort and single budget request for submission to higherprovides for a smooth formulation process as follows: commands. 6-12
  15. 15. THE BUDGET PROCESS The answers to these questions are based on information you have gathered and on the current cost Budgeting begins with the collection of the of standard stock and open-purchase items. You do notinformation on which your budget request will be based. figure inflation into your budget as a percentage increaseMuch of this information is historical in nature. It comes over projected costs. That is done at a higher level. Butfrom the usage data recorded on completed work orders inflation is nevertheless a real factor you must consider.and requests, consumable and nonconsumable As costs rise you maybe forced to buy less of everything you and material receipt and expenditure records,and your operating target (OPTAR) log and other supply You can beat inflation and decrease the chances ofrecords. The rest of this information is a blend of your budget request being reduced by submitting aprojected changes to your current mission. (The detailed, item-by-item breakdown of your fundingprojected changes are based on changes in customer needs. Such a request would identify not only how muchneeds, the addition or deletion of a particular service, material your division needs, but also what the materialand the availability of improved technology to your is used for and what organizations and missions itunit.) Obviously you shouldn’t wait until 2 weeks supports. Then if inflation erodes the buying power ofbefore the due date of your budget request to start your OPTAR funds, you can show your department head and commanding officer exactly how much yourcollecting and evaluating this information. Instead, you services will be cut. You can also show them whatshould continually perform this process all year. organizations and missions will suffer if you cannot You should also cultivate and maintain industry and obtain the quantities of materials requested. Whentrade contacts to find out about improvements in presented in this reamer, a budget is much easier toequipment, material, and process technology. Make support and harder to cut. If cuts must be made, it forcescontact with the technical representatives serving your the command authority to decide exactly where, and atlocal area to let them know of your interest. Subscribe whose expense, the savings will be and read trade periodicals (magazines), and write for When planning a budget, you cannot accuratelyinformation about products you believe could be useful predict every possibility, but Navy budget planningin your operation. Keep open channels of makes allowances for that. Every commanding officercommunication with other managers in your field by has Operation and Maintenance, Navy (O&MN) fundsencouraging the exchange of information and ideas. set aside to deal with new or unexpected requirements. So if your division is suddenly tasked to provide an Once you have collected all the information on unexpected service or a large, unplanned volume ofwhich to base your budget decisions, ask yourself the support, you can ask for extra funds. You can justify thefollowing questions: request by showing that the division cannot perform the Ž Will my unit’s mission be the same next year as task and continue providing regular services without the it was this year? extra funds. – If yes, will the volume of work increase, decrease, or remain the same? ACTIVITY-LEVEL BUDGET EXECUTION – If no, what work will we no longer do? What work will be added, and how much? The operating budget prepared by a responsible center sets forth the annual plan of operations. It is the Ž Will my unit be doing the work the same way next commanding officer’s estimate of the total resources year as we did it this year? If not, required throughout the year for performance of the activity’s mission, including reimbursable work/service – what materials and equipment will we no for others. The budget as approved by proper authority longer stock or use and sets forth the actual resources available, and it is against – what materials and equipment will we have to these amounts that performance will be evaluated. begin to stock or use? Approval is received on a Resource Authorization (NAVCOMPT Form 2168-1). The Resource Ž What is the cost of the materials and equipment Authorization indicates, in quarterly increments, we will require to operate next year, and when approved obligational authority, military services should we order them? authority, and expense authority. 6-13
  16. 16. In the event the total budget is approved in an Ž New Obligational Authority-New obligationalamount other than that requested, the activity must authority financed by the current year operation andrevise its annual plan to agree with the approved amount. maintenance appropriation is a legal limitation on aThe revision is based upon guidance furnished by the cumulative basis. It is subject to Section 3679 R.S.approving authority. If directed, a copy of the updated penalties.plan, in the same format as the original budget To the extent that an activity accepts reimbursablesubmission, must be furnished to the approving orders, its expense authority, direct operating budget,authority. and new obligational authority increase automatically. Upon completion of the revised plan, the Accepted reimbursable orders represent anticipatedcommanding officer may issue to departments of the payments for work/services provided to others.activity authority to use certain resources. Thoseresources would be within amounts available and within LOCAL BUDGET RESPONSIBILITIESall limitations placed upon the commanding officersbudget. In carrying out an activity’s mission, the CO is responsible for program accomplishment and for theLIMITATIONS OF OPERATING BUDGETS administration of appropriated funds. The CO is responsible for all other financial matters at the activity, Section 3679(g) of the Revised Statutes, as including the following:amended, provides that all agencies of the government Determining resource requirementsreceiving appropriations of public funds must establishadministrative regulations. The regulations prevent the Ensuring effective, efficient use of resourcesagencies from taking any action that would require an Ensuring the use of funds is within all legal,obligation or expenditure in excess of an appropriation,apportionment, reapportionment, or subdivision. administrative, and regulatory restrictions Pursuant to this requirement, the Department of Controlling obligations (unfilled orders meetingDefense (DOD) issued regulations titled Administrative the criteria of obligations) and expendituresControl of Appropriations Within the Department of The CO may not delegate financial responsibility toDefense. Its contents are included in the Navy a subordinate. The CO is assisted by heads of operatingComptroller Manual (also issued as DOD Instruction departments and the comptroller’s staff.7200.1). Commanding officers must ensure all affectedsubordinates are made aware of the penalty provisions Enforcement of the budget falls principally upon theof this statute. They must also make sure affected heads of departments since the responsibility forsubordinates are made aware of all current Navy achieving planned results is usually theirs. COs mayDepartment directives pertaining to the administration exercise considerable latitude and discretionaryof funds. authority in delegating responsibility in this area. An activity’s operating budget has the following The heads of departments are responsible to the COspecific limitations: for compliance with the laws and regulations governing the use of appropriated funds. Ž Total Direct Expense–The total direct expense The comptroller (budget administrator) isauthority is an administrative limitation on a cumulative responsible for those functions related to an integratedbasis. It is not subject to Section 3679 R. S., nor is it an system of financial management. They include“expense over-run” to be considered an administrative budgeting, accounting and related disbursing, programviolation requiring a violation report. In the event analysis, progress reports and statistics, and internalexpenses exceed total expense authority, a letter or review. Under the CO, the comptroller is responsible fordispatch report to the grantor of the operating budget is strict compliance with the account-keeping procedures,required instead of a violation report. financial control practices, and reporting prescribed by Ž Total Operating Budget–The total amount of the competent authority. One of the staff’s majordirect operating budget is also an administrative contributions to management is in the areas of statisticallimitation on a cumulative basis. It is not subject to analysis and interpretation of variances. Because of theSection 3679 R.S. The reporting requirements described command channel funding concept, the operatingabove apply also to the total OB. budget now permits greater flexibility than was 6-14
  17. 17. formerly possible. Such analyses and interpretations can signature, the administrative branch or the comptrollersignificantly help the CO make decisions about funding usually keeps the original.shifts and program trade-offs. Duplicate copies of custody cards are usually The staff continually performs an obligation and maintained by the division supply petty officer forexpenditure review to help headquarters components subcustody purposes. When an item of equipmentcontrol the obligation and expenditure of funds under requiring custody signature is issued to a member of thetheir administration. This review permits continuing crew, it is signed for on the duplicate copy of the custodycomparisons of obligations and expenditures with card. The person receiving the item is, therefore,authorized funds. In comparing the rate of obligation acknowledging subcustody of the item. Permanentlywith the budget plan, the staff investigates the reasons installed items should be subcustodied to the pettyfor any variations. With the knowledge obtained from officer in charge of the workcenter where the equipmentsuch reviews, those responsible can better anticipate is located.future fund requirements. They can also avoid The duplicate or subcustody card is also used tooverobligation and overexpenditure by making needed make periodic and required sight inventories of theadjustments or, when necessary, by placing timely items. The card is signed (on the back) by the personrequests for reallocation or reapportionment. conducting the inventory. The original custody card need only be signed once by the person having custodyPROPERTY ACCOUNTING of the item. It need not be signed each time an inventory is conducted. The original custody card is signed by the Operation of the naval establishment requires many relieving authority when he or she initially sights thecategories of material–aeronautical, electronic, custody item.ordnance, ship’s parts, and subsistence items, to name afew. These categories are inventory segments of our Ž Inventory of Controlled (Custody) EquipageNavy’s equipment and material system. Managing this All items of controlled equipage, including itemsinventory and protecting the investment of the requiring a custody signature and plant property items,government requires strict accountability. The Navy must be inventoried at least annually during the periodaccounts for property through the use of custody cards,inventories, and plant and minor property accounting 15 February to 15 March. Inventories of controlledsystems. equipage are also required when any of the following situations occur:Custody Cards The ship, station, or unit is commissioned, inactivated, or reactivated. For each item of controlled equipment requiringcustody signature, you must have a Upon relief of the department head.Controlled-Equipage Custody Record (4442). Use Upon change of command at the discretion of theeither the NAVSUP Form 306 or 460 (figs. 6-4 and 6-5). relieving CO. Although not specifically requiredBoth cards are generally referred to as custody cards. an inventory should also be conducted wheneverAfter sighting the item identified on the card, an the division officer or division supply pettyappropriate authority, usually the division officer or the officer is relieved of his or her duties.department head, signs the card to acknowledge custodyof the item. NAVSUP Form 306 fits into a three-ring A Controlled-Equipage Custody Record (4442),binder. NAVSUP Form 460 fits into the pocket of a NAVSUP Form 306 or 460, is usually used to conductcardex file. the controlled equipage inventory. Each article is sighted and inspected for serviceability by the person making The original and at least one copy of the custody the inventory. Articles identified by serial number arecard should be prepared for each item of equipment checked by those numbers when inventories are taken.requiring custody signature. The original should bemaintained by the suppl y officer or the department head. As the inventory progresses, the person conductingIf the supply officer maintains the original, it is generally the inventory signs the custody record, acknowledgingsigned by the department head. Inmost units, however, custody or inventory, as appropriate, of all the itemsthe department head maintains the original custody sighted. All controlled equipage inventories must becards, and the division officer signs them. For plant completed within 30 days after the date ofproperty (plant account) items requiring custody commencement. When taken jointly by the relieved and 6-15
  18. 18. Figure 6-4.-Controlled-Equipage Custody Record (4442), NAVSUP Form 306.relieving head of department, for example, the inventory equipage is inventoried incident to a change ofshould be completed before detachment of the outgoing department head, the letter report is signed by both thehead. relieved and relieving department heads. The letter report should state the following: Upon completion of a controlled equipageinventory, the department head submits a letter report to Ž The controlled equipage inventory has beenthe CO and a copy to the supply officer. When controlled completed. 6-16
  19. 19. Figure 6-5.-Controlled-Equipage Custody Record (4442), NAVSUP Form 460. Ž Issue requests applicable to shortages and care of the Navy. Plant property items are divided into unserviceable items requiring replenishment four classes, as follows: have been submitted to the supply officer (or the Class 1–Land reasons why they have not been submitted). Class 2–Buildings and improvements Ž Surveys applicable to shortages and unserviceable items have been submitted (or the Class 3–Equipment, other than industrial plant reasons why they have not been submitted). equipment Ž The list of excess controlled equipage items, Class 4–Industrial plant equipment including justification or authority for any excess Department heads at each activity are responsible items desired to be retained, has been submitted. for plant property under their custody. They must assist Any shortages or unserviceable items found during the fiscal officer in obtaining technical descriptions ofinventory must be covered as appropriate by plant property and affixing identification plates andGovernment Property Lost or Damaged (GPLD) Survey decals on the property. They must also help the fiscalCertificate, DD Form 2090; Report of Survey, DD Form officer in determining the estimated life of the property;200; or Missing, Lost, Stolen, or Recovered reporting acquisitions, dispositions, transfers, andGovernment Property, OPNAV Report 5500-1. surveys of plant property; and conducting physical inventories.Plant Property Accounting As a master or senior chief, the classes of plant Plant property is the term used to describe all property you will be most concerned with are classes 3Navy-owned real property and other property under the and 4. 6-17
  20. 20. PLANT PROPERTY CLASS 3. –Plant property report is independent of the Naval Investigativeclass 3 includes equipment, other than industrial plant Service’s request for investigative, that meets all the following criteria: Details of the MLSR program are given in Has a first unit cost of $1,000 or more SECNAVINST 5500.4D. All master and senior chiefs should be familiar with this instruction. It specifically Has an expected normal useful life of 1 year or more covers the following categories of materials; MLSR Is not specifically excluded by appropriate authority reports must be made when items in these categories are missing, lost, stolen, or recovered: Is used in furtherance of the assigned mission of an activity, including the functions of all subordinate All serialized property having a value of $100 or subdivisions of the activity more that is owned, leased, rented, or borrowed Is not altered beyond further use as an equipment by the Navy. item in performance of work within its designed All unserialized property having a value of $500 capabilities or more that is owned, leased, rented, or Is not part of another equipment item borrowed by the Navy. Has been issued to the activity for use All unserialized property that is owned, leased, rented, or borrowed by the Navy considered to Does not, by nature of its installation or use, form be sensitive items regardless of the actual or an integral part of a plant property class 2 item estimated value. Sensitive items for this purpose PLANT PROPERTY CLASS 4. –Plant property are considered to be precious metals, highlyclass 4 includes all equipment and machine tools having technical devices, and classified initial acquisition cost of $1,000 or more andidentified by specific four-digit special commodity All serialized or unserialized property itemscodes (SCCs) and production equipment codes (PECs) exceeding $500 (even though a single item doesas industrial plant equipment. not exceed the $500 minimum) involved in a cumulative loss through the same incident.Minor Property In addition to MLSR reports, surveys are also required. Specific procedures for conducting surveys Minor property in use generally consists of property are given in supply publications. The basic proceduresof a capital nature that meets all the criteria for plant are described in the following class 3 except the $1,000 criterion. It alsoincludes those items that meet all the criteria for class 3 SURVEYSbut that have been specifically excluded from class 3, A survey is the procedure required when Navysuch as office desks, tables, filing cabinets, and lockers. property (except incoming shipments) is lost, damaged, or destroyed. The purpose of a survey is to determineMISSING, LOST, STOLEN, OR the responsibility for the lost, damaged, or destroyedRECOVERED GOVERNMENT PROPERTY property and to determine the actual loss to the government. A true determination can be made only The Navy has long recognized the importance of through a thorough research of the facts surrounding themaintaining statistics to determine where, when, and loss or damage. This research should not be limited tohow Navy property was missing, lost, or stolen. Based simply verifying statements of interested parties. It muston this premise, missing, lost, stolen, or recovered be broad enough to ensure the full protection of the(MLSR) government property reports must be interests of the government, as well as the rights of thesubmitted to proper authorities within the Department individual(s) or Navy activities concerned. A review isof the Navy (DON). DON’s ultimate goal is to improve required to prove or refute statements of interestedthe Navy’s physical security program. To ensure the persons and to place responsibility where it belongs.MLSR program’s success, commands must report allMLSR incidents and accurately describe the Preliminary Researchcircumstances. The major benefit will be significantimprovements in ship and shore physical security Immediately upon the discovery of the loss,programs. The reporting of these incidents by an MLSR damage, or destruction of government property, the 6-18
  21. 21. department head or division officer concerned will do incident is considered unresolved. Further research intopreliminary research. The purpose of the research is to the incident will then be conducted.determine if any evidence exists of negligence, willful Further research is also required when the incidentmisconduct, or deliberate unauthorized use of the involves the following items or conditions:property in question. If the preliminary research fails toshow positive evidence of negligence, willful Sensitive items; for example drugs and preciousmisconduct, or unauthorized use, a GPLD Survey metalsCertificate, DD Form 2090, can be initiated. If, however, Classified items regardless of dollar valuethe results of the preliminary research show positiveevidence of negligence, willful misconduct, or Pilferable items when the discrepancy is $500 orunauthorized use, a Report of Survey, DD Form 200, morewill be used. A Report of Survey is not required if thevalue does not exceed $500 and the responsible person An indication or suspicion of fraud, theft, orvoluntarily consents (in writing) to pay for the property. negligenceIf the value does not exceed $500, a DD Form 2090 can Discrepancies over $50,000 (all items)be used even when negligence, willful misconduct, orunauthorized use is involved and the responsible person Arms or ammunition, including personal armswill reimburse the government. In the case of voluntaryreimbursement in excess of $500, the DD Form 200 is Bulk petroleum loss exceeding stated allowanceused. Mandatory turn-in repairableWhen Further Research Action Is Not Required Missing controlled equipage Further research is conducted for the following The CO may decide that further research action into reasons:the circumstances of the loss, damage, or destruction ofgovernment property is not required for the following Ž To relieve the person accountable for the items inreasons: question of responsibility Ž Negligence is not indicated. Ž To substantiate adjustment of stock records Ž For known reasons, negligence or responsibility Ž To identify problem areas cannot be determined and research under those conditions would be an unnecessary Ž To identify corrective action administrative burden. Survey Procedures Research action is not usually required when anindividual accepts responsibility for the loss, damage, The following forms are used in connection withor destruction of the property and voluntarily offers to survey procedures:reimburse the government. The CO or a designated representative may permit Ž GPLD Survey Certificate, DD Form 2090the use of investigative reports required by higher Ž Report of Survey, DD Form 200authority (such as MLSR reports) instead of further The DD Form 2090 is used when no personalresearch under the following conditions: responsibility y for the loss, damage, or destruction of No death or injury was involved. property is evident. The DD Form 200 is used when personal responsibility is evident, if the reviewing The total property loss, damage, or destruction authority does not approve the DD Form 2090, or if the does not exceed $200. CO or higher authority so directs. No possible claim could be made against the The DD Form 2090 is normally prepared by the government. person who conducted further research into the circumstances of the lost or damaged property. The DD When Further Research Is Required Form 200 is usually initiated by the person accountable If preliminary research shows evidence of possible or responsible for the property in question. Whennegligence, willful misconduct, or unauthorized use, the circumstances warrant, the CO may appoint a surveying 6-19
  22. 22. officer or survey board to investigate the circumstances priority. NEC WP-9999 is used to identify shore billetsof the lost, damaged, or destroyed property. An example requiring women petty when circumstances indicate criminal action or gross An important manpower tool is the ENLISTEDnegligence. The CO is designated to take final action on DISTRIBUTION AND VERIFICATION REPORTthe DD Form 200 under all but the following (EDVR), issued to each command monthly. The EDVRcircumstances: is a statement of the command’s enlisted personnel The property value or cost of repair exceeds account. The EDVR is made up of 12 sections. You will $10,000 or financial responsibility is involved. be most concerned with sections 1 through 4. Section 4 is a listing of all enlisted persons, except deserters, in The DD Form 200 lists property for which the the command. The accuracy of the EDVR is important CO is personally responsible. to your command; take an active part in verifying the The CO may not always have the authority to take information it action or for some reason may desire to forward Every operation in our Navy must be conducted asthe report to higher authority for action. In such cases, effectively and efficiently as possible. You should knowthe CO makes suitable recommendations and forwards the cost and time it takes your people to produce athe report. product. Each year the Navy must plan its budget based on SUMMARY its mission. This budget process filters down to every Senior and master chief petty officers play a key role field activity, division, and work center in the the Navy’s manpower plan. When requestingmanpower or manpower authorization changes, base REFERENCESyour requests on a ZERO-BASE concept. Keep in mindthat manpower resources should be kept to the minimum Afloat Supply Procedures, NAVSUP Pub. 485,required for mission accomplishment. Commander Naval Supply Systems Command, Manpower authorization reviews should be Washington, D.C., 1989.conducted annually with any change requests submitted Catalog of Navy Training Courses (CONTRACT), Vol5 to 9 months before the required change is needed. I, NAVEDTRA 10500, Chief of Naval Education When determining the minimum manpower and Training, Pensacola, Fla., 1989.required, refer to the occupational standards or naval Enlisted Transfer Manual, NAVPERS 15909D, Officestandards for the particular rating or rate. Use the of the Chief of Naval Personnel, Washington, D.C.,following criteria in deciding the minimum grade 1988.requirement: Financial Management in the Navy, NAVEDTRA Amount of responsibility 10792-E, Naval Education and Training Program Management Support Activity, Pensacola, Fla., Skills required 1981. Number of people supervised Manpower Planning Systems, S E C N A V I N S T Experience required 5312.10C, Office of the Secretary of the Navy, Washington, D.C., 1974. Lowest grade in which the rating is authorized Manual of Navy Enlisted Manpower and Personnel NAVY ENLISTED CLASSIFICATION CODES Classifications and Occupational Standards,(NECs) identify personnel with special skills not Section II, NAVPERS 18068G, Office of the Chiefincluded in their rating. They play an important role in of Naval Personnel, Washington, D.C., 1991.helping you determine manpower requirements. The Manual of Total Force Manpower Policies andthree types of NECs are ENTRY series, RATING series, Procedures, OPNAVINST 1000.16G, Office of theand SPECIAL series. Each NEC is assigned a sequence Chief of Naval Operations, Washington, D.C.,code. Entry series NECs are assigned sequence code 1. 1990.All other NECs are assigned code numbers 2 through 8.The lower the sequence code, the higher the NEC 6-20