Fidobe Solutions LLC | QuickBooks Training Day 1

QUICKBOOKS
ENTERPRISE
Varun Behal,
Fidobe Solutions LLC
Dubai, UAE
Email: Varun@fidobe.com

AGENDA
• Learn the features and capabilities of
QuickBooks Enterprise 2017.
• Learn the most common problems and their
fixes in each area of QuickBooks Enterprise
2017.
• Discover the tricks and tips of the QuickBooks
to help you use QuickBooks Enterprise 2017
to its fullest potential.

LEVEL 1
Introducing QuickBooks
Getting around in QuickBooks
Working with Lists (Masters)

INTRODUCTION TO
QUICKBOOKS
1. QuickBooks is easy-to-use, free accounting software designed to help you
manage your small business better.
2. It makes estimating, invoicing, accepting payments, and keeping track of your
finances quick.
3. Track and bill clients by time & material, job phase, or percentage completion,
whatever works best for your unique business.

SYSTEM REQUIREMENTS
1. 2.4 GHz processor recommended.
2. Windows Vista SP2, 7 SP1 or 8.1 Update 1 (32-bit & 64-bit)
3. 1 GB RAM for single user, 4 GB RAM recommended for multiple users.
4. 4x DVD-ROM drive required for installations.
5. Display optimized for 1024 x 768 screen resolution or higher; 16-bit color or
higher.
6. 2.5 GB disk space recommended (additional space required for data files).

INDUSTRY–SPECIFIC
QUICKBOOKS
1. Enterprise Solutions General Business
2. Enterprise Solutions Contractor
3. Enterprise Solutions Manufacturing & Wholesale
4. Enterprise Solutions Non-profit
5. Enterprise Solutions Professional Services
6. Enterprise Solutions Retail

QUICKBOOKS PRO FEATURES
▪ Payroll
▪ Time Tracking
▪ Advanced Job Costing
▪ Multi-User – Max up to 3 Users
▪ Integration with Excel & Word
▪ Inventory
▪ Price Levels for Customers
▪ Customization of forms

QUICKBOOKS PRO FEATURES
CONT…
▪ Budgeting
▪ Vehicle Mileage Tracker
▪ Loan Manager
▪ Fixed Asset Tracker
▪ Cash Flow Projector
▪ Track Multiple Ship to Address
▪ Customer Statement Options

QUICKBOOKS PREMIER
FEATURES
Includes everything of QB Pro, plus
Sales Order / Back orders
Multi-User – Max Up to 5 Users – Industry Specific
Inventory Assemblies
Powerful reports for Accountant
Export Report Templates
More Journal Entry Options

QUICKBOOKS PREMIER
FEATURES CONT…
▪ Create Forecasts
▪ Business Planner Tool
▪ Create Purchase orders from estimates and Sales Order
▪ Per Item Price Levels
▪ Unit of Measurement – Simple
▪ Improved Invoicing for Time and Expenses

QUICKBOOKS ENTERPRISE
FEATURES
Includes everything in QB Premiere, plus
▪ Up to 30 Simultaneous Users
▪ Improved Multi-user performance
▪ Enhanced security – Role Based
▪ Expanded List Capacity
▪ QuickBooks Employee Organizer
▪ Company Consolidation

QUICKBOOKS ENTERPRISE
FEATURES CONT…
▪ Additional reports
▪ Financial Statement Designer
▪ More Journal Entry Options
▪ Unit of Measurement – Advanced

COMPARISON CHARTKEY DIFFERENCES ENTERPRISE PREMIER PRO
No. of simultaneous
users
Up to 30 Up to 5 Up to 3
Data file size 1 GB or more 150-200 MB max 150-200 MB max
Create & e-mil quotes ✓ ✓ ✓
Create & e-mail sales
orders
✓ ✓ NO
Create & e-mail
invoices
✓ ✓ ✓
Create & e-mail
purchase orders
✓ ✓ ✓
Optimized for larger
data files and network
usage
✓ NO NO
Print checks, pay bills
and manage expenses
✓ ✓ ✓
Track sales and
customer payments
✓ ✓ ✓
Track credit cards ✓ ✓ ✓
.

KEY DIFFERENCES ENTERPRISE PREMIER PRO
Track sales taxes ✓ ✓ ✓
Manage payroll,
payroll taxes and
direct deposits
✓ ✓ ✓
Set reminders and
create to do lists ✓ ✓ ✓
One-click business
reports
150+ industry-specific 150+ industry-specific 100+
Import data from
previous versions of
QuickBooks
✓ ✓ ✓
Import data from
Excel ✓ ✓ ✓
Import data from
Quicken ✓ ✓
Import data from
Peachtree
✓ ✓ ✓
Download Bank and
credit card
transactions
✓ ✓ ✓
Multiple currency
capabilities ✓ ✓ ✓

KEY DIFFERENCES ENTERPRISE PREMIER PRO
Create a budget
✓ ✓ ✓
Forecast sales and
expenses ✓ ✓ NO
Customize your
invoices and other
forms
✓ ✓ ✓
Create industry-
specific reports ✓ ✓
NO
Track inventory, set
reorder points ✓ ✓ ✓
Create inventory
assemblies and bills of
material
✓ ✓ NO
Track inventory in
multiple warehouses,
serial/lot # tracking
✓ NO NO
Free 25GB secure
online data backup
plan
✓ NO NO

GETTING AROUND
IN QUICKBOOKS
Click on
Home Icon

GETTING AROUND
IN QUICKBOOKS
Insight.
• The new homepage displays
interactive graph so you get a
picture of what's happening in
your business with just one
glance.
All New Insight
DashBoard

NAVIGATION
BAR
Customize Navigation Bar

CUSTOMER
CENTRE
▪ Quickly Navigate through
your customer list.
▪ View Customers balances.
▪ Now can also do the
essential task like sending
email creating notes and
task for particular
customers

MENUS
▪ At the Top of the Screen
Drop-Down Menus
▪ By clicking the right mouse
button -Shortcut Menu
▪ Bottom -Menus
The In-product Help provides
detailed instructions on how to
perform tasks
The menu bar provides access to
all tasks, features, and reporting
functions

SETTING UP
COMPANY
• When you open QuickBooks for the first
time, the Welcome screen will appear.
• To create new company click on create
new company
Click to create new
company

COMPANY
WIZARD
• QuickBooks provide an interactive
Company wizard
• There are 2 options for company setting
up company
• Advance Setup
• Express Start
Click on It to start
interview process

COMPANY INFO
Fill in your company name and other basic
information about your company.

INDUSTRY
• Select the Industry type for your
company.
• QuickBooks provide industry specific
chart of account.
• So when you select the industry it will
populate the default chart of account
specific to that industry.

COMPANY TYPE
Select the company type according to your
organization

FISCAL YEAR
Select the month from the drop down list
according to your organization settings.

ADMINISTRATOR
PASSWORD
• Set-up admin password (recommended)
but you can leave these field blank.
• If you leave these field blank QuickBooks
will not ask password when you try to log in
the system.

COMPANY FILE
• QuickBooks save the data on a company
file.
• So when you click on the Next it will open
up the dialog and ask for the location to
save this company file

WHAT ARE YOU
SELLING
• Continue answering the questionnaire.
• QuickBooks will set-up your company
configuration based on your answer

SALES TAX
• Whether your company charge sales tax.
• As per UAE norms there are no taxes so
select no.
• For other countries there can be taxes so
you can select accordingly

ESTIMATE
If your company send estimate select yes and
an icon for estimate will appear on home
page,

SALES ORDER
• Select yes if you want to use the sales
order.
• Sales Order and Estimate are just the
supporting Docs they have no effect on
finances.

Billing Statement
Automated statements sent to customer as a
reminder for the overdue payments

PROGRESS
INVOICING
Enable Progress invoicing if your company
does the partial invoicing.

MANAGING
BILLS
This is for managing the bill payment or
account receivables.

TRACKING
INVENTORY
QuickBooks Provide a small inventory
management system. To track the quantity
available, quantity in stock etc.

TRACKING TIME
QuickBooks also provide a small module to
track time you can enter time against any task
or job

EMPLOYEES
Select if you have employees.

TRACKING
FINANCE
• Enter the start date from when you want to
track your finances.

REVIEW YOUR
ACCOUNTS
Add or remove the accounts you want
according to your company chart of Accounts.

FINAL TOUCH-
UP
Enter the important company configuration
1. People you do business with (Customers and
Vendors)
2. Product
3. Bank Account
Continue with the setup
Complete and Modify Lists- Customers, Vendors,
Items, Employees
Enter Opening Balances- As of one date before
your Start Date.
Enter Historical Transactions- all transactions
from the start date to the current date.

PREFERENCES
Select Edit -> Preferences from the Menu.
QuickBooks provide you very powerful options
that helps you manage your business

HOME PAGE
Vendors: Vendor center allow you to keep
track of your purchases from various vendors
and categorize your expenses. Here you can
create and edit your vendor list, make
purchase orders, and enter and pay bills and
create statements, receive payments and
create sales receipts.

HOME PAGE CONT…
Customers: The Customer area and center allow you to manage your sales to customers. It allows you to
create estimates and invoices, track accounts
Employees: If you indicated that you have employees in your Easy Step Interview, an Employee center
will also be created to manage your employees. But the Employee and payroll module is not usable in
Non-US countries.
Company: The Company area of the workflow diagram allows you to manage lists including your chart of
accounts and items and service lists.
Banking: The Banking area allows you to record deposits and write and print checks associated with your
various bank accounts.

MANAGING LIST (MASTERS)
▪ List Types
▪ List limits
▪ Create Lists
▪ Use Lists
▪ Sort Lists
▪ Customize Lists
▪ Print Lists

LIST TYPES
List Types
Customers & Jobs list
Vendors list
Employee list
Center Based Lists
Item List
COA
Class List
Payroll Item Lists
Menu Based Lists

LISTS
List provide you access to all the Masters.
1. Chart of Account
2. Customers
3. Vendors
4. Item List
5. Assets

LIST LIMITS
List Name Maximum
Customer & Jobs Unlimited
Vendors Unlimited
Employees Unlimited
Other Names List Unlimited
COA 10000
Items Unlimited
Sales Rep 10000
Price Levels 100
Sales Tax Codes 10000
Job Types 10000
Classes 10000

LIST LIMITS CONT…
List Name Maximum
Payment Method 10000
Shipping Method 10000
Customer Messages 10000
To Do’s 10000
Memorized Transactions 14500
Memorized Reports 14500
Payroll Items 10000
A/R and A/P terms 10000
Vendor Types 10000
Customer Types 10000

CHART OF
ACCOUNTS
QuickBooks Provide a default Chart of
Accounts.
You can see the balance in all the accounts.
You can also add account number

CUSTOMER
• Enter the Basic information
• When you setup the QuickBooks make
sure you enter the opening balance for
your customer
• If you have multi currency set-up select the
default currency for your customer

JOB
INFORMATION
Enter the Job information like description,
type, status, start date and end date

CREATING A
LIST
There are 2 ways to create list
1. Enter Manually
2. Importing data. QuickBooks provide some
pre-formatted workbooks to import the
data. You can also use IIF files that are
tab delimited text files.

IMPORTING
DATA
To import data click File – Utilities – Import
Select the appropriate file type.
Click to select
file type

IMPORTING
Select the type of data you want to import. If
you want to import customers click on
customers

IMPORTING
When you click on customer it will ask for the
location of the Excel file

IMPORTING
It will give you Excel File enter the data and
click add my data now it will begin the import
process.
Click on it to start the
importing process

ADVANCED
IMPORTING
The other way to import data is to click on
advanced importing
Click on Advanced
Importing to map
column of the sheet

ADVANCED
IMPORTING
• Select the file you want to import and wait
for 10 sec till the tile QuickBooks will read
the file.
• Select the appropriate sheet
• From choose mapping click on new
mapping
• You can also set-up preferences for
Duplicate handling and Error handling

ADVANCED
IMPORTING
▪ Write the mapping name for future use
▪ Select the import type it will display you all
the necessary columns
▪ Click on any row in it will open up a drop
down list
▪ You can map the QuickBooks Column to
the import data column and click Save
▪ One you have created a mapping click on
the import button.

USING LIST
1. Add Entry
2. Modify Entry
3. Delete Entry
4. Merge Entry
5. Hide Entry (Make Inactive)

SORTING LIST
1. Sort Using Column Headings
2. Restore List Order
3. Sort a list Manually
4. Sort a list automatically

CUSTOMER
CENTRE
▪ Click on header bar to sort
ascending or descending
according to that column
▪ To reset the order right
click and click on re sort list
Click on header bar
to Sort List
ascending or
descending

CUSTOMIZE LISTS
▪ Center-Based Lists
▪ Customize view
▪ Customize Transaction Pane
▪ Menu-Based Lists
▪ Customize Columns

CUSTOMIZE LIST
Select the filter from the drop down to
customize your view. You can also create your
own custom views by clicking on custom
filters.
Click on the drop-
down to see some
predefine filters

PRINTING LIST
To print List go-to reports-lists then select the
list and click on print button.
Click on print to print
the list

AGENDA
1. Financial
Statement
Part1

FINANCIAL STATEMENT-PART 1
▪ Financial Statements
▪ Account Types
▪ Add Accounts/Subaccounts
▪ Collapse Financial Statements
▪ Your Financial Statements

FINANCIAL STATEMENTS
▪ The chart of accounts is a complete list of your business accounts and their
balances.
▪ In QuickBooks, Business chart of Accounts is its Financial Statements.
▪ QuickBooks automatically created a Chart of Accounts for any business in
Step 1.
▪ Chart of Accounts includes five types of accounts: income, expense, asset,
liability and equity.
▪ By categorizing all transactions this way, business is able to easily create
balance sheets, income statements, and other important financial statements
for your business.

FINANCIAL STATEMENTS
CONT…
Balance Sheet- financial snapshot of any business
▪Assets
▪Liabilities
▪Equity
Profit & Loss Statement-measures activity over a specified time period.
▪Income
▪Expenses

ACCOUNT TYPES
QuickBooks uses the following sort order for the chart of accounts:
▪ Income and expense accounts
▪ Balance sheet accounts
▪ Non-Posting Accounts
Note:- Non-Posting accounts are created automatically by QuickBooks when you enable
features that use those account types, such as Estimates and Purchase Orders.)

INCOME AND EXPENSE
ACCOUNTS
Account Type Purpose
Income
Categorizes money earned from normal business operations, such as product
sales, service sales, and discounts to customers.
Other Income
Categorizes money your business earns that is unrelated to normal business
operations, such as dividend income, interest income, and insurance
reimbursements.
Expense
Categorizes money spent in the course of normal business operations, such as
advertising and promotion, office supplies, insurance, legal fees, charitable
contributions, and rent.
Other Expense
Categorizes money your business spends that is unrelated to normal business
operations, such as corporation taxes and penalties and legal settlements.
Cost of Goods Sold
Tracks the direct costs to produce the items that your business sells, such as cost
of materials, cost of labor, subcontractors, and shipping.

BALANCE SHEET ACCOUNT
Bank
Tracks money you have in your cash accounts. Create one for each cash account, such as
petty cash
Accounts Receivable
Tracks money your customers owe you on unpaid invoices. Most businesses require only
the A/R account that Enterprise Solutions automatically creates after you create your first
invoice
Other Current Asset
Tracks the value of things that you can convert to cash or use up within one year, such as
prepaid expenses, employee cash advances, inventory, and loans from your business.
Fixed Asset
Tracks the value of significant items (consult your tax professional for a minimum dollar
amount) that have a useful life of more than one year, such as buildings, land, machinery
and equipment, and vehicles
Other Asset
Tracks the value of things that are neither Fixed Assets nor Other Current Assets, such as
Goodwill, long-term notes receivable, and security deposits paid.

BALANCE SHEET ACCOUNT
CONT…
Accounts Payable (AP)
Tracks money you owe to vendors for purchases made on credit. Most businesses require
only the A/P account that Enterprise Solutions automatically creates after you create your
first invoice.
Credit Card
Tracks credit card purchases, bills, and payments. Create one for each credit card your
business uses.
Other Current Liability
Tracks money your business owes and expects to pay within one year, such as sales tax,
security deposits/retainers from customers, and payroll taxes.
Long-Term Liability
Tracks money your business owes and expects to pay back over more than one year, such
as mortgages, long-term loans, and notes payable.
Equity
Tracks money invested in, or money taken out of, the business by owners or shareholders.
Payroll and reimbursable expenses should not be included.

ACCOUNTS
To create an account select the account type.
Select the account
type

SUB ACCOUNTS
To create a Sub Account click on the
checkbox Sub Account of and select the
parent account of which the new account is
Sub Account
Click on the checkbox
to create sub-Account
Select the parent
account

COLLAPSE
FINANCIAL
STATEMENTS
Collapsed Statement showing the Net income
and Expenses.

BALANCE SHEET
Select The time-frame for which you want the
report to display the records.
Sort Based On
Total Asc and
Desc
Sort Based On
Time criteria

AGENDA
2. Financial
Statement
Part2

FINANCIAL STATEMENT-PART 2
▪ Account Numbers
▪ Journal Entries
▪ Classes
▪ Combine Financial Statements

ACCOUNT
SETTINGS
• You can Turn On and Off the account
number.
Click The CheckBox
to On/Off Account
number

JOURNAL ENTRIES
QuickBooks will give you the option to allow the program to automatically create
two journal entries for you.
Make Journal entry
Show List Of Journal Entries
Find Journal Entries
Make Adjusting Journal Entry
Display Journal Entry Listing
Reverse Journal Entries

JOURNAL
ENTRY
To Make Journal Entry Goto Company from
the tool bar and click on Make journal Entry
Click Here to
make adjustment
entry
Filter The record base
on time frame
Select the Currency in
which you want to
make entry
Reverse Entry

ACCOUNT
SETTINGS
• You can Turn On and Off the Classes.
• Classes can also be understood as Cost
Centers.
• You can also prompt top assign classes
every time you do a transaction.
Click The Check-Box
to On/Off Classes

CLASSES
• To Create classes go to Lists click on
Classes and Click new.
• To create Subclass click on the subclass
and select the parent class from the drop
Down
Click here to create
subclass

PROFIT & LOSS
STATEMENT BY
CLASS
• You can review Profit and loss statement
by classes.
• This will give you the status of the various
classes or cost centres.

COMBINE
FINANCIAL
STATEMENTS
• To Access Combined Reports GoTo
Reports – Combined Reports.
• Add Company Files If needed
• Select the date range.
• Select the report from the report.
Add Companies
Available Reports Name On report
Time
Filter

COMBINED
REPORT
• When you click on the combined report it
will create a combined report on the excel
format.
• QuickBooks also provide various options to
modify the excel format.

ITEMS
▪ Understanding Items
▪ Item types
▪ Add Items
▪ Reports

UNDERSTANDING ITEMS
Items are the things you sell (whether they’re products or a service) that appear on your invoices when you
send an invoice to a customer.
▪ Items are also what QuickBooks uses to link the services or products you sell to the right income and cost
of goods sold accounts in your chart of.
Functions-
▪ Any line Item on a purchase order, Invoice, or estimate must be set up as an Item.
▪ Makes it easier to fill out sales form.
▪ Items act as a pointer for the financial statements.
▪ Items allow you to track quantities purchased and sold in addition to dollars purchased and sold.
Note: Each of your items must have a code, a unique identifier (QuickBooks calls that the Item
Name/Number).

ITEM TYPES
• To Create item GoTO Lists - Items.
• QuickBooks Provide predefined Items
types for your business.
Item types

BILLS OF
MATERIALS
▪ When you create Inventory Assemblies you
have to define BOM to define the assembly
▪ The Bill of Material (BOM) form is used to
assemble inventory items and track their
costs (including labor and overhead)
accurately.
▪ Bill of Materials each carry a cost, and the
total cost becomes the posting to Cost of
Goods when you sell the assembly.
Define BOM
Here
Set cost
preference

Item Type Description Use if you
Service Services provided to or from others Buy or sell services
Inventory Part Inventory you purchase, track as inventory, and then sell Track quantities, value and number on order
of inventory
Non-Inventory Part •Material or parts for which you do not track quantities
•Materials or parts you buy but do not sell
•Materials or parts you sell but do not buy
•Do not track the quantity of inventory
•Purchase items that are not sold
•Sell items that are not purchased
Inventory
Assembly
Inventory items you assemble from other inventory, non- inventory,
inventory assembly, other charge and service and then sell
Assemble finished goods from components
Other charge Miscellaneous charges Show Freight, handling, or delivery charges on
PO or invoice
Subtotal Used to calculate subtotals Show subtotal on invoice or PO
Group Allows fast entry of a group of individual items Often sell or buy the same group of items
Discount Calculates an amount to be subtracted from a total or subtotal Give or receive discounts off the sales price
Payment Shows Payment received on an invoice Pay funds before preparing invoice
Sales Tax Item Calculate a single sales tax Charge customer a sales tax
Sales Tax Group Calculates two or more sales tax grouped together on the same sale Charge customers for a combination of sales
tax rates as one line item on invoice

ADD/DELETE
ITEM
Enter an item Name, Description, and Rate
that you want to appear on your invoices.
Enter the income account where you want the
income for this item to appear on your Profit
and Loss Statement. When done, click Next.
Account in which
entry is posted
Enter rate
Enter UOM

DUPLICATE ITEM
To create a clone of item right click on the item
you want to duplicate.
Click duplicate it will copy all the information
on the new item click save.

ITEM REPORTS
• QuickBooks provide many reports to track
your product performance.

SALES BY ITEM
Review the Sales by Item and keep track of
fast moving and slow moving products.

AGENDA
1. Customer &
Sales-Part 1
2. Customer &
Sales-Part 2

CUSTOMERS & SALES -PART 1
▪ Customers and jobs
▪ Estimates
▪ Invoice
▪ Invoice from Estimates
▪ Invoice for Time & Costs
▪ Invoice from Scratch
▪ Print Invoices
▪ Reports

CUSTOMER &
JOB
• To Access customer and job either you can
click on the customer on the top or click on
the customer in blue highlighted box to
access customer center.
Customer
Centre

CUSTOMER
CENTER
• Customer center give the information about
the customer and their jobs.
• You can see the transaction. Notes and
task you have created for that customer or
job
Customer and their
respective jobs
Detail about specific
customer

ADDING
CUSTOMER
• To Add Customer right click in customer
center and click on new customer.
• Fill in the basic info.
• Select Default currency from the active
currency list.
• Set opening balance.
Enter Opening
Balance
Customer‘s
default currency
Ship To and Bill
To address

CUSTOMER’S
PAYMENT
INFORMATION
When you create new customer it will ask for
the credit limit and default payment term for
the customer.
Fill in the required accounting information.
Set Credit limitPayment Term

JOBS
• Create a Job, Job can be considered as a
project attached to a customer.
• In QuickBooks Job cannot be stand alone.
It is always linked to a customer.
• You can assign the opening balance for the
job
Opening Bal for
Job
Linked
Customer

JOBS
▪ Put job description and its starting and
ending date

JOBS AND
ESTIMATE
• You can change the status text according
to your business terminology.
Change text
Turn On and Off
the Estimates

ESTIMATES
• Estimates are similar to the Sales Quotes.
• An estimate is a form you use to itemize
the work you propose to do or the products
you intend to sell to a customer
• Select the Customers or Job.
• Enter the line items.
Select the customer
and job
Line Items

ESTIMATE
ACTIONS
• You can Right Click on any where except
on the line items in Estimate to copy,
delete, or insert lines.
• You can also duplicate the Estimate or
memorize it for future use
• You can also attach a file with the
Estimate.
• Run Quick reports to see the details.
Right Click here
Attach File
Convert it into SO
or Invoice or raise
a PO

INVOICE
To create an Invoice either GOTO customers
and create invoice, or from Home Page you
can click on invoice, or you can directly
convert SO or SQ to invoice discussed in
previous slide,
Select The
customer or Job
Pop-Up showing
pending sales order
Select to create
Invoice

PROGRESS
INVOICING
• You can turn On and Off the Estimate and
progress Invoicing.
• Progress invoicing (also known as progress
billing) lets you invoice for jobs that you
work on and complete in phases.
Change text
Turn On and Off
Progress Invoicing

PROGRESS
INVOICING
• When you will select the open SO or SQ it
will open up a pop-up with three options.
• 100% Payment
• % of estimate
• Selected item and different %
• Select the appropriate options then
QuickBooks will guide you through.

INVOICE FROM
THE SCRATCH
• Select the customer you want to Invoice
• Fill in the different line items
• Assign class
• Click on Save & Close or Save & New
Select
Customer
Line Items
Select Class

INVOICE FROM
TIME AND COST
• Click on Add Time/Costs it will open up a
pop up. Fill it the detail and submit.
• It will create an invoice and the invoice will
be charged based on time and rate.

PRINT AND E-
MAIL INVOICES
• Invoice can be printed or email from the
nav-bar.
• QuickBooks also provide the batch
functionality to print and email invoice.
Print and Email
Invoice from here
Click to view
Reports

REPORTS
• QuickBooks Provide some informative
reports about the actual sales.
• You can click on the top nav-bar on Invoice
form for reports

CUSTOMERS &SALES –PART 2
▪ Receive Payments
▪ Sales receipts
▪ Make Deposits
▪ Credit Memos
▪ Customer Statements
▪ Reports

RECEIVE
PAYMENTS
When you get money from a customer, you
must receive the payment in Enterprise
Solutions so that you can record the
transaction and mark the invoice as being
paid. When you receive a payment, the
accounts receivable records are updated, and
the payment is ready to be deposited into an
account.

UN-DEPOSITED
FUNDS
If you select Use un-deposited fund
QuickBooks will save all the money in a un-
deposited fund account.
Which can be deposit in bank
If unselect the un-deposited fund checkbox
QuickBooks will ask every time in which
account money is to be deposited
Click to record receive
payment in Un-deposited
funds account

SALES
RECEIPTS
Sales receipt is the form you use when you
make a sale for which you receive full
payment at the time of the sale. Sales receipts
can include payments by cash, check, or
credit card.

MAKE DEPOSITS
When you receive a payment from a
customer, you can either deposit the payment
into a bank account immediately, or you can
wait until a later time to make the deposit.

CREDIT MEMOS
A credit memo reduces a customer balance.
This is necessary if a customer returns goods,
has been billed for goods that were lost or
damaged in shipment, or otherwise wins an
argument about the price of a service you
provided.

CREDIT MEMO
• When you will fill the Credit Memo and click
Save it will open up a pop up to record the
credited amount.
• Retain as an available credit.
• Give a refund
• Apply to an Invoice

ISSUE REFUND
CHEQUE
When you select the second option “Give a
refund” it will open up a dialog box asking to
enter the necessary information to issue a
cheque

SALES ORDER
• A sales order is a tentative document, on
hold until there is sufficient inventory to fill it
or until pricing is approved by management

CREDIT CARD
CHARGES
To enter credit card charges click on Banking
then enter Credit Card Charges.

CUSTOMER
STATEMENTS
To create customer statement go to to
customer menu select the create statement.
Select the time period select the
customer/customers.

STATEMENT
When you will click on preview it will generate
a statement.
You can Print or E-mail the statement.

REPORTS
QuickBooks provide separate reports for
Customers & recievables.

REPORT
Open Invoice shows all the open invoices by
customer

REPORT
A/R Aging shows the receivables from the
customer and by the number of days it is
pending.

AGENDA
1. Vendors
& Expenses
Part 1

VENDORS & EXPENSES
▪ Vendors
▪ Track Accounts Payable
▪ Bill Payment Stubs
▪ Write Checks
▪ Void vs. Delete Checks
▪ Petty Cash
▪ Reports

VENDORS
• The vendor list holds information about the
people and companies you buy goods and
services from to run your business;
Click To access
vendor center

VENDOR
CENTER
• Vendor center give the information about
the Vendor.
• You can see the transaction. Notes and
task you have created for that vendor.
• You can also see the Quick Report.
Detail about specific
customer
Customer and their
respective jobs

ADDING
VENDOR
• To Add Vendor right click in customer
center and click on new vendor.
• Fill in the basic info.
• Select Default currency from the active
currency list.
• Set opening balance.
Enter Opening
Balance
vendor ‘s default
currency
Ship To and Bill
To address

VENDOR’S
PAYMENT
INFORMATION
When you create new vendor it will ask for the
credit limit and default payment term for the
customer.
Fill in the required accounting information.
Set Credit limit
Payment Term

TRACK ACCOUNTS PAYABLE
▪ Steps If you Use Accounts Payable
▪ Enter Bills
▪ Pay Bill
▪ Print Check
▪ Steps if you DO NOT use Accounts Payable
▪ Write Check
▪ Print Check

ENTER BILL
• To pay bill select the vendor from the drop
down list. It will open up the pending order
select the order it will automatically
populate the line item.
• To do the advance payment or pre-
payment click on credit and fill in the
amount.
Click to do the
advance payment

PAY BILL
• To pay bill click on the vendor and select
the pay bill.
• It will open up all the unpaid bill.
• Select the bill you want to mark paid.
• Then click Save and Close
Select Discount

BILL
PREFERENCES
• To automatically apply discount and credit
click on the edit – preferences.
• Then go to bill.
• Select automatically apply credit and
automatically apply discount accordingly
Click to use credit
automatically
Click to apply automatic
discount

DISCOUNT AND
CREDITS
• When you pay bill to apply discount click on
the set discount.
• It will open up a window enter the discount
or credit in their respective tab
• Click Done to apply.

PRINT CHECKS
• In order to print checks click on the print
checks on the Home Screen.
• It will open up a window with all the listed
transactions.
• Select the transaction by clicking on them
• And click ok it will print the checks for the
transaction.
• This module works properly in US as it is
specifically design for US
• TNC has developed it’s own module for
Check Management and printing.
Click to print
checks

BILL PAYMENT
STUBS
• To access Bill Payment Stub.
• Click on Files – Print Forms-Click Bill
Payment Stub
• It will open up a window with all the Bills.
• Select the bills and click Ok
Bill Payment Stub
Select the bills

WRITE CHECKS
• To write checks click on the write
checks on the Home Page.
• It will open up write check form select
the contact.
• Fill in the amount and click save and
close
Click to write
Checks

DELETE / VOID
CHECKS
• To delete or marks check as void click on
delete on top nav-bar
• Click on the down arrow button below
delete icon and select the appropriate
options
Delete or mark
check void

PETTY CASH
▪ Set Up Petty Cash
▪ Fund Petty Cash
▪ Use Petty Cash

SET-UP PETTY
CASH
• Click on New Account.
• Select the Account Type as Bank.
• Enter The Account Name as Petty Cash.
• If you have opening balance click on enter
opening balance.

USE PETTY
CASH
Select the Bank Account as petty cash while
writing the checks
Select Petty Cash

REPORTS
• You can see the customized reports for
Petty Cash Account.
• Go to customized report and click on filter
tab and select Petty Cash Accounts
Check detail for Petty
Cash Accounts

AGENDA
1. Vendors
& Expenses
Part 2

VENDORS & EXPENSES –
PART 2
▪ Credit Memos
▪ Reconcile Bank Acount
▪ Reports

CREDIT MEMOS
▪ Enter Credit Memos
▪ Apply Credit Memo
Discount and Credits
Pay Bills-Apply Credit
Assign Check Numbers

ENTER CREDIT
MEMO
• Click on credit on write check window.
• Select the items tab and fill in the line
items.
• Click on save to enter the credit memo.
To enter credit
click here

APPLY CREDIT
MEMO
• To apply credit memo select the bills and
the click on the set credit.
• If you have available credit for a vendor it
will show up the amount.
• When you click on the Set Credit it will
open up a window.
• Enter the credit value you want to apply.
To Set Credit
click on set
credit

RECONCILE BANK ACCOUNT
▪ Reconcile Account
▪ Locate Discrepancies

BANK RECONCILIATION
Enter the Ending
balance
Click Continue
Click The columns
for matching
entries

LOCATE DISCREPANCY
Click to locate
discrepancy
Click to see the
previous passed
transactions
Discrepancy reports
shows the changes
made prior to last
reconciliation

PURCHASE
ORDER
Enter Purchase Order to request the items
and when you do the receive inventory it will
update your stock.

RECEIVING
INVENTORY
• When you click on receive inventory on
Home Page.
• A drop down will appear with 2 options
• Select the appropriate option whether you
want to receive inventory with Bill or
without bill.
• Your stock will only get updated only when
you receive inventory.
Options while
receiving inventory

REPORTS
Inventory Stock status gives you a detailed
reports about the stock quantity of all the
items,

Fidobe Solutions LLC | QuickBooks Training Day 1

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