PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop

BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS
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COURSE / WORKSHOP
PROJECT MANAGEMENT TOOLS FOR
SHIPYARD PROJECT MANAGERS
shipyardpm@gmail.com

6th March 2017
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COURSE / WORKSHOP OBJECTIVE
To provide Shipyard Project Managers and Shipyard personnel
with project management tools for planning and controlling
projects, using recognized project management standards applied
on ship repair industry. Through this course learning experience
will be improved by practicing concepts through a real-world ship
repair project.
“This will increase the chance of success on your projects”

6th March 2017
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• Module 0. Project Management Standards and overview (1 hour): Definition of Project
Management. Project Management Standards, Knowledge Areas and Process groups. Project Management
in Shipyard industry overview.
• Module 1. WBS for Ship Repair Projects – (4 hours): What is a WBS?. Components of a WBS. Steps to
create a WBS for a ship repair project. WBS top 4 Benefits in Ship Repair industry. WBS Manual exercise.
Create the WBS for project QUEEN ANDREA using a WBS software.
• Module 2. Critical Path / Ms Project for Ship Repair Projects – (4 to 5 hours): Basic concepts for
project scheduling. What is critical path? How to use it in Ship Repair Projects. Critical path Top 5 benefits.
Aspects on which the Ship Repair Project Manager should focus in project scheduling. Critical Path Exercise.
Steps to Create a project schedule in Ms Project. How to monitor the schedule in Ms Project. Schedule
Accuracy level in ship repair projects based on uncertainty. Create the project schedule for project QUEEN
ANDREA using Ms Project.
COURSE / WORKSHOP CONTENT

6th March 2017
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• Module 3. Time and Cost Control with EVM Ship Repair Projects – (4 to 5 hours): What is EVM?.
EVM formulas (Variance, KPIs and Forecast). How to use EVM in Ship Repair Projects to control cost and time
(calculations and reports). Relationship between the WBS, Project Schedule (Ms Project) and EVM. Use EVM
calculations and reports for the project QUEEN ANDREA.
• Module 4. Risk Management in Ship Repair Projects – (4 hours): What is Risk Management?. Steps
for risk management in ship repair projects. Understanding the Risk Register and Risk Assessment Matrix for
Ship Repair Projects. Apply Risk Management for project QUEEN ANDREA.
• Module 5. Stakeholders Management in Ship Repair Projects – (4 hours): What is Stakeholder
Management?. Identify and analyze ship repair stakeholders. Manage ship repair stakeholders engagement.
Identify and analyze stakeholders for project QUEEN ANDREA.

6th March 2017
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• Module 6. Ship Repair Project Manager Soft Skills (1 to 2 hours): The 3 propeller blades of knowledge
for the Ship Repair Project Manager. Recognized Project Management Certifications. Coordination skills.
Overview on negotiation skills.
• Module 7. Multi-Projects (Program) Control using Ms-Project and EVM (3 to 4 hours): What is
Multi-Project / Program Management in the ship repair industry. Planning the Program. Controlling the
Program. The benefits of controlling the program. Then need of a Program or Project Management Manager
in the ship repair industry. Practical exercise using Ms Project and EVM

6th March 2017
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COURSE / WORKSHOP METHODOLOGY
The course / workshop methodology is based on “experiential
learning”.
Theory + subject specific exercise + real-world ship repair project practice
MV “QUEEN ANDREA”
IMO number: 0000000
Length Overall: 250 m
Breadth: 40.06 m
Gross Tonnage: 120.000
Vessel Type: Tanker

6th March 2017
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COURSE / WORKSHOP
FOUNDATION
• PMBOK guide from PMI
• My upcoming book “Shipyard Project
Management”
Coming soon May 2017

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EDUCATIONAL BACKGROUND
• Industrial Engineer
• Post Graduate - Diploma in Project Management
• Project Management for Engineering projects course from Delft
University
• Certified as Project Management Professional - PMP by the Project
Management Institute (PMI) since 2011.
EXPERIENCE
• 10 years of experience in the industry
• Positions held: Project Manager, Risk Engineer, Production
Superintendent (Shipbuilding), Marine Maintenance Supervisor.
• 6 years of experience using PMI Standard in Ship Repair Projects
• Author and speaker about Project Management focused on Ship
Repair
6th March 2017shipyardpm@gmail.com

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…… based on PMI Standard
MODULE 0
PROJECT
MANAGEMENT
STANDARDS
AND OVERVIEW
“….What is Project Management about? Project Management is about how to organize yourself, your team
and your project….”
PMBOK - PMI
APMBOK - APM PRINCE2 - AXELOS

1
0
MODULE 0
PROJECT
MANAGEMENT
STANDARDS
AND OVERVIEW
EXISTING PROJECT
MANAGEMENT WAY
OF THINKING IN
SHIPREPAIR
INDUSTRY
OLD FASHIONED
MANAGEMENT
STYLE
QUALITYMANAGEMENT
HUMANRESOURCEMANAGEMENT
COMMUNICATIONMANAGEMENT
RISKMANAGEMENT
PROCUREMENTMANAGEMENT
STAKEHOLDERMANAGEMENT
Cost
ScopeTime
SHIPS
TECHNICAL
KNOWLEDGE
PROJECT MANAGEMENT STANDARDS
SUSTAINIBILITY
THE CORRECT WAY
TO MANAGE
SHIPREPAIR
PROJECTS

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IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE
PLEASE CONTACT ME shipyardpm@gmail.com
MODULE 0
PROJECT
MANAGEMENT
STANDARDS
AND OVERVIEW

1
2
MODULE 1
WBS – WORK
BREAKDOWN
STRUCTURE
APPLIED TO SHIP
REPAIR
PROJECTS

1
3
MODULE 1
WBS – WORK
BREAKDOWN
STRUCTURE
APPLIED TO SHIP
REPAIR
PROJECTS
Vessel Location /
Deliverable
Work Packages
Main Deliverable or Project
Figure 13. WBS example
1
1.1
1.1.1
1.2
1.1.2 1.2.1
LEVEL 1
LEVEL 2
LEVEL 3
WBS COMPONENTS
• Deliverable: is what we are going to deliver, either a service or a product requested by the client.
• Work package: is the lowest level of decomposition. As from the work packages you can define the activities
• ID number: is the number located on each component for easy identification
• Level of decomposition: is related how deep you decompose each element

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MODULE 1
WBS – WORK
BREAKDOWN
STRUCTURE
APPLIED TO SHIP
REPAIR
PROJECTS
HOW TO CREATE AND USE A WBS FOR SHIP REPAIR PROJECTS
STEP 1.
Collect
input
documents
STEP 2.
Divide ship
per
locations
and systems
STEP 3.
Define the
software to
be used
STEP 4.
Create the
WBS

15
MODULE 1
WBS – WORK
BREAKDOWN
STRUCTURE
APPLIED TO SHIP
REPAIR
PROJECTS

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MODULE 2
CRITICAL PATH –
MS PROJECT
CRITICAL PATH – MS PROJECT

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MODULE 2
CRITICAL PATH –
MS PROJECT
CRITICAL PATH METHOD
Critical Path is the longest path from the beginning to the end of the project. A path is a sequence of activities in a
certain time frame and the longest path is the one leading the finish of the project

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MODULE 2
CRITICAL PATH –
MS PROJECT
IN WHAT ASPECTS THE SHIPREPAIR PROJECT MANAGER SHOULD FOCUS WHILE PLANNING AND
CONTROLLING THE PROJECT SCHEDULE?

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MODULE 2
CRITICAL PATH –
MS PROJECT
STEPS TO CREATE A SCHEDULE IN MS-PROJECT
Transfer WBS information into MS PROJECT
Adjust initial settings: Calendar and Project start date
Define activities and milestones
Define activity duration and sequence the activities
Calculate the critical path
Save baseline
1
2
3
5
6
4

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MODULE 2
CRITICAL PATH –
MS PROJECT
STEPS TO CREATE A SCHEDULE IN MS-PROJECT
Define activity duration and sequence the activities4

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MODULE 2
CRITICAL PATH –
MS PROJECT

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MODULE 3
TIME AND COST
CONTROL WITH
EVM

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MODULE 3
TIME AND COST
CONTROL WITH
EVM
Project information
Project estimates: Price / MH /
Materials / Contractor invoice price /
Contractor prices / SC % margin
Monitoring dates: PV, EV, AC,
Variance for Man hours and
Materials
Jobs description +
Control account
Totals: Revenues,
MH, Materials,
Subcontractors
Totals per date: PV,
EV, AC, Variance
for MH and
Materials

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MODULE 3
TIME AND COST
CONTROL WITH
EVM

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MODULE 3
TIME AND COST
CONTROL WITH
EVM

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MODULE 4
RISK
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS

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MODULE 4
RISK
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS
STEPS FOR PROJECT RISK MANAGEMENT IN SHIP REPAIR PROJECTS
1. Identify Risks: Once the scope is known a risk identification can be performed. Risk can be identified during
project initiation till the end.
This are the most important aspects to consider when you are identifying Risk and Causes:
• The Risks must be identified based on the Project Objectives
• The Risks cannot be a constraint (a constraint is something that already exists and should be responded with
a contingency plan)
• When the risk is going to be identified you should ask yourself: What can go wrong that can impact the
project objectives?
• The cause of the risk could be a constraint, an assumption, requirement or condition that originates the
unwanted or wished event.
Example 1: Lack of man power, due to interference with other projects, impacting undocking date and departure
date.
Example 2: To not finish Hull blasting on planned date, due to extreme weather conditions on April, impacting
dry-docking time of the vessel

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MODULE 4
RISK
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS

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MODULE 4
RISK
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS

30
MODULE 5
STAKEHOLDER
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS
STAKEHOLDER
MANAGEMENT FOR
SHIP REPAIR PROJECTS

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MODULE 5
STAKEHOLDER
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS
Stakeholder Identification

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MODULE 5
STAKEHOLDER
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS
Figure 12. Stakeholders Analysis Matrix
Stakeholder Analysis Matrix

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MODULE 5
STAKEHOLDER
MANAGEMENT
FOR SHIP
REPAIR
PROJECTS

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MODULE 6
SOFT SKILLS FOR
SHIPREPAIR
PROJECT
MANAGERS
Project Management
TechnicalBusiness

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MODULE 6
SOFT SKILLS FOR
SHIPREPAIR
PROJECT
MANAGERS

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MODULE 6
SOFT SKILLS FOR
SHIPREPAIR
PROJECT
MANAGERS

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MODULE 7
MULTI-
PROJECTS
CONTROL
USING EVM

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MODULE 7
MULTI-
PROJECTS
CONTROL
USING EVM
Figure 26. Program planning in MS Project

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MODULE 7
MULTI-
PROJECTS
CONTROL
USING EVM
1 765432 1098 1211
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Figure 27. Program EVM report

4
0
IF YOU ARE INTERESTED FOR AN ON-SITE TRAINING FOR
ONE OF THE MODULES OR THE ENTIRE COURSE /
WORKSHOP JUST CONTACT ME:

PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop

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