Project Management Success for For Healthcare Leaders

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You can be the most liked leader or team member in your healthcare organization, but if you can not deliver consistent results on assigned tasks and small projects then you may be overlooking one of the most critical skills to leverage for career advancement. Managing projects is no longer a function designated to a small group of trained and certified professionals, its now a normal part of our daily work as healthcare administrators and requires leaders at all levels to utilize a sound set of management principles, skills, and even technologies. While its normal for healthcare professionals to cringe at the technical elements of project management, you may also be unaware of how valuable formal project management skills are, and this knowledge gap has the potential to be a serious career barrier!

Healthcare

PRESENTATION
SUMMARY
TOPICS COVERED TODAY
What is Project Management?
Are You a Really a Project Manager?
What is a Project, Anyway?
Do You Have What it Takes?
What are the Phases of a Project?
How do You Develop PM Skills?
McDowell Tech | March 2020

WHAT IS PROJECT
MANAGEMENT ...
AND ARE YOU SECRETLY A PROJECT MANAGER?

WHOSE ONLINE TODAY?
You’re a Healthcare Professional;
Your official job role is “Project
Manager”
Type "YES", if...

"THATS ME"
WHO'S REALLY ONLINE!?!?
You organize 'teams' of people…
You are responsibility for results…
You manage timelines, deadlines, and/or budgets…
You reflect on what works and what does not…

THE RESULTS
ARE IN…
Unofficially, You Are a
Project Manager

0 1
MHA, FACHE, CMQ-OE, CLSSMBB, PMP
14+ years of Lean Six Sigma, Project Management Experience
Senior leader roles specific to Healthcare Improvement
Malcolm Baldrige National Examiner
Quality Coach, Mentor, Podcast Host, and Business Owner
Performance Improvement Consultant and Lecturer
Duke University Health System
Hospital Corporation of America (HCA)
Kaiser Permanente
Lakeland Regional Health Medical Center
Emory University Healthcare

MY INTRODUCTION TO
PROJECT MANAGEMENT
HURRICANE CHARLEY - AUGUST 2004

THE "CLINICAL" PM
THE
UNOFFICIAL
PROJECT
MANAGER
THE PEOPLE BEHIND THIS
THE "ADMINISTRATIVE" PM
THE "RESEARCH" PM

THE UNOFFICIAL
PROJECT MANAGER
THE GO TO TEAM MEMBER
"Great things in business are never done
by one person; they're done by a team of
people." – Steve Jobs

CONGRATULATIONS!
YOU'RE A PROJECT MANAGER...
... so now what ...

PROJECTS DEFINED
Definition: A temporary endeavor
undertaken to create a unique product,
service or result. – PMBOK, PMI

BREAKDOWN ...
Definition: A temporary endeavor
undertaken to create a unique product,
service or result. – PMBOK, PMI

THE PROJECT
MANAGER
THE DEFINITION OWNER
The person(s) in overall charge of
the planning and execution of a
particular project. - Oxford Dictionary

PROJECT
MANAGEMENT
LETS EXPLORE THIS FURTHER
Def'n: is the application of knowledge,
skills, tools, and techniques to project
activities to meet the project requirements.

DO YOU HAVE WHAT
IT TAKES?
AND HOW DO WE TAKE ADVANTAGE OF IT?

TOP PM
SUCCESS
SKILLS
TIME MANAGEMENT
DELEGATION
ORGANIZATION
RISK MANAGEMENT
COMMUNICATION
NEGOTIATION
LEADERSHIP
FACILITATION

DEMYSTIFYING THE ...
5 Phases of Project
Management
LIFECYCLE OF A PROJECT

Project Initiation
AKA
START THE PROJECT
PHASE 1
Project Planning
AKA
PLAN THE PROJECT
PHASE 2
Project Close
AKA
END THE PROJECT
PHASE 5
Project Execution
AKA
WORK THE PROJECT
PHASE 3
Project Monitor & Control
AKA
WATCH THE PROJECT
PHASE 4

"A journey of a thousand miles begins with a
single step." – Lao Tzu
PHASE 1: INITIATION

Budget
Work Tasks
Timelines / Due Dates
Scope
Performance Metrics
Project Team Members
Communications
Risks
Finalize the Following:
PHASE 2: PLANNING

"Plan the Work ... Work the Plan" - Anon.
PHASE 3: EXECUTION

PHASE 5: CLOSE
PHASE 4: MONITOR/CONTROL
Scope | Schedule | Quality
Processes to Manage For:
Administrative Tasks | Lessons Learned
Processes to Manage For:

THE MANY PATHS ...
Taking Next Steps
in the PM Journey
... TO HONE YOUR AWESOMENESS!!!

3 Ways to Develop Your
Project Management Skills
STRATEGY #1
EMBRACE IT
STRATEGY #2
GET CERTIFIED
STRATEGY #3
JOIN A COMMUNITY

#EMBRACEIT
RESILIENCE MINDSET
Plan & Reflect Daily
Learn Daily
Network with Experts
Break into Chuncks

#GETCERTIFIED
PATH TO THE TO PMP
Apply
Prepare
Pass
Maintain

#JOINACOMMUNITY
WAYS TO GET INVOLVED
PMI
Meet-Ups
Blogs
Podcasts
Join the QI Community

ASK ME ANYTHING!!!
LET'S STAY CONNECTED!!!
SEARCH "JARVIS GRAY, MHA"
THE HEALTHCARE QUALITYCAST
JARVIS.GRAY@THE-QCC.COM

This document provides an overview of project management. It defines a project as a specified amount of work to be completed within a certain time frame and budget. Project management involves applying processes, methods and skills to achieve project objectives within constraints of time, cost, quality and scope. The document discusses project life cycles, examples of historical and current projects, and challenges such as uncommitted clients or poor testing. It also covers topics such as stakeholder management, project planning, scheduling tools, collaboration tools, the roles of project managers and models like Waterfall and Scrum for managing projects.

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The document provides information on the role and responsibilities of a project manager. It describes key duties such as overseeing all aspects of a project, setting deadlines and monitoring progress, and preparing reports for management. Requirements include a bachelor's degree, project management certification, skills in areas like communication, leadership, and software, and experience in fields such as IT, construction, or healthcare. The job outlook is strong with over 1 million new positions expected between 2008-2016.

Lessons learned, Ken Burrell, APM PMO SIG conference 2017

Association for Project Management

This document discusses the importance of learning lessons from projects and the roles a Project Management Office (PMO) can play in facilitating effective lessons learned. It notes that while lessons learned are important, they are often not captured, stored, or applied effectively for various reasons such as lack of reflection, unwillingness to share knowledge, and the belief that each project is unique. The document provides examples of why lessons learned are important and offers suggestions for how PMOs and organizations can improve reflection, capture, storage, retrieval and application of lessons to help ensure knowledge is shared and learning occurs across projects.

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Siep Littooij

This document outlines an agenda for a two-day training on project management. Day one covers defining project management, the skills of a project manager, and tools for project management. Assignments include identifying projects and assessing a project plan. Day two covers additional project management tools, including risk management, Gantt charts, and the logical framework approach. The training aims to provide an introduction to key project management concepts and skills.

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PRINCE2 is a widely used framework for project management. It provides structure through seven principles, seven themes, and seven processes that make up the project lifecycle. Using PRINCE2 can provide benefits like simplified procedures, internationally recognized best practices, cost reductions through clear roles and responsibilities, and improved risk management. Individuals can become PRINCE2 certified by passing the Foundation or Practitioner exams to demonstrate their skills. Maven Training is an accredited provider of PRINCE2 certification training and helps students learn how to apply PRINCE2 in real-world projects.

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Project integration managementp2

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I was constantly overwhelmed by the 618 pager PMBOK guide. At the beginning of each chapter - as I saw the framework for that syllabus, my palms get sweaty. I dread the upcoming few hours of pouring over the dry notes. These are the very reasons why I've create a PMP-Bite series. A compilation of 'small-bites' focusing on the more frequently asked topics, and delivered to you in 'bite-size'. Here's a chapter to help you understand these 2 processes at a very high level a) Develop Project Charter b) Develop Project Management Plan

Project Management Essentials for the Unofficial Project Manager

Aaron Medina

The document provides an overview of project management essentials from a workshop. It discusses what defines a project, how to define project success, and common reasons why projects fail. It also covers the basics of project management including initiating a project by defining stakeholders and scope, planning by creating schedules and identifying risks, and executing projects by keeping people engaged and accountable.

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The Modern PMO

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The document discusses the evolution of project management offices (PMOs) from a traditional execution focus to a modern business focus. Traditionally, PMOs focused on project execution metrics like budgets, deadlines, and deliverables. However, PMOs now need to align more closely to business strategy, outcomes, and portfolio management. A modern PMO helps drive organizational agility by understanding desired outcomes before implementing solutions and ensuring investments achieve their intended results.

Aligning Innovation to Business Strategy

Jeremy Jay Lim

This presentation discusses how to establish a connection between innovation projects and business strategies. It examines common problems that arise from a disconnect, such as innovation projects not solving real problems or achieving expected cost savings. The presentation provides tips for structuring the project management process, including setting project themes aligned with business objectives, conducting business case analyses, and partnering with finance. It also addresses ensuring innovation fits the company's culture through considering the culture of urgency, risk-taking, and documentation. The goal is to strengthen existing cultural aspects and manage innovation based on organizational strengths.

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Ready get set go your project is approved

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The document provides guidance on planning and starting a new project. It discusses establishing the project framework by understanding the organization, project management office, product lifecycle, project environment, and structure. It also covers getting to know the stakeholders, technical team, testing team, and production handover process. The document ends with suggesting creating an action plan that includes understanding the project mandate, setting up documentation and meetings, defining roles, and gaining stakeholder buy-in.

project management phase guide

Dr Andrew Kimmance PhD, MSc, BSc, MAPM, CIOB, AHEA

The document provides guidance on project management procedures. It was written by Dr. Andrew Kimmance, who has over 30 years of experience in civil engineering and construction project management. The guidance covers the typical project life cycle, which begins with an initiation phase involving defining the project objectives and scope, appointing a project team, and gaining approval to begin detailed planning. It emphasizes the importance of the initiation phase in setting up the project for success. The document then provides tips and templates for properly initiating projects and taking them through the project life cycle.

Managing vs leading

Marie Amirtharaj

Managing a project involves defining its scope, determining available resources, checking the timeline, assembling the project team, listing major and minor steps, developing a preliminary plan, creating a baseline plan, documenting changes, and keeping stakeholders informed of progress and problems. Leading a project focuses on results and productivity rather than time, aligning people with work they are good at and passionate about, putting best performers on biggest opportunities, finding a balance between aggressive and realistic goals, trusting employees, making employees think rather than providing all answers, and building consensus by explaining why.

PMP_track_1: "Initiating the project" Klava Zaika

Ciklum Ukraine

The document provides definitions and explanations of key project management terms and frameworks. It defines a project, operational work, and discusses the differences. It also defines and explains project management, programs, portfolios, project management offices, objectives, constraints, OPM3, stakeholders, matrix structures, life cycles, and the importance of lessons learned. The document serves as a guide to fundamental project management concepts.

Programme PMO's - The Programme Manager's COO - Dyson | FuturePMO 2019

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The role of the Programme PMO Lead is evolving. Historically, these individuals have often been seen as competent followers of process; perfectly suited to taking direction and operating within tightly defined. Whilst those parameters are essential to a well-managed Programme, they are not the most value-adding things for the Programme PMO Lead to focus on. At Dyson we are pioneering a concept where the Programme PMO Lead takes more ownership for the operational control of a Programme – effectively becoming the Chief Operating Officer; with the delegated authority to not just report on problems, but fix them too. During this presentation, Steve will take delegates through how this approach not only speeds up problem resolution but increases engagement with PMO Customers. Bobby Binns spoke at FuturePMO 2019; 1 day PMO Conference in London www.FuturePMO.com

Managing your projects effectively in a shared resource environment

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Stephen Hightower discusses how using checklists can help project managers deliver projects on time. Checklists provide a structured and repeatable process to manage complexity and ensure critical tasks are completed. Dr. Atul Gawande's book "The Checklist Manifesto" explains how checklists have been successfully used in industries like aviation and construction. Hightower argues that utilizing checklists in the first 30 days of a project is especially important for setting up success, as that initial period often determines the ultimate outcome of the project.

UGA Terry College of Business, Executive Programs

dstotz

Fundamentals of project management

Mohamed Amin

The document provides information on project management. It begins with an individual's biography and then discusses the objectives of a fundamentals of project management course. It defines what a project is, including that it is temporary with a start and end date. It also discusses key project management terms, the project life cycle, work breakdown structures, the role of the project manager, and how to implement project management.

Project Management Professional (PMP) Fundamentals

Sowmak Bardhan

Project management is needed because it ensures what (read: Project) is being delivered, is right, and will deliver real value against the business opportunity. Every client has strategic goals and the projects that we do for them advance those goals. Project management is important because part of a Project Manager’s duties is to ensure there’s rigor in architecting projects properly so that they fit well within the broader context of our client’s strategic frameworks. Good project management ensures that the goals of projects closely align with the strategic goals of the business.

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Project Management Success for For Healthcare Leaders

1. PROJECT MANAGEMENT SUCCESS Presented by The Quality Coaching Co. MARCH 25, 2021 For Healthcare Leaders and Other Unofficial Project Managers

2. PRESENTATION SUMMARY TOPICS COVERED TODAY What is Project Management? Are You a Really a Project Manager? What is a Project, Anyway? Do You Have What it Takes? What are the Phases of a Project? How do You Develop PM Skills? McDowell Tech | March 2020

3. WHAT IS PROJECT MANAGEMENT ... AND ARE YOU SECRETLY A PROJECT MANAGER?

4. WHOSE ONLINE TODAY? You’re a Healthcare Professional; Your official job role is “Project Manager” Type "YES", if...

5. "THATS ME" WHO'S REALLY ONLINE!?!? You organize 'teams' of people… You are responsibility for results… You manage timelines, deadlines, and/or budgets… You reflect on what works and what does not…

6. THE RESULTS ARE IN… Unofficially, You Are a Project Manager

7. 0 1 MHA, FACHE, CMQ-OE, CLSSMBB, PMP 14+ years of Lean Six Sigma, Project Management Experience Senior leader roles specific to Healthcare Improvement Malcolm Baldrige National Examiner Quality Coach, Mentor, Podcast Host, and Business Owner Performance Improvement Consultant and Lecturer Duke University Health System Hospital Corporation of America (HCA) Kaiser Permanente Lakeland Regional Health Medical Center Emory University Healthcare

8. MY INTRODUCTION TO PROJECT MANAGEMENT HURRICANE CHARLEY - AUGUST 2004

9. THE "CLINICAL" PM THE UNOFFICIAL PROJECT MANAGER THE PEOPLE BEHIND THIS THE "ADMINISTRATIVE" PM THE "RESEARCH" PM

10. THE UNOFFICIAL PROJECT MANAGER THE GO TO TEAM MEMBER "Great things in business are never done by one person; they're done by a team of people." – Steve Jobs

11. CONGRATULATIONS! YOU'RE A PROJECT MANAGER... ... so now what ...

12. PROJECTS DEFINED Definition: A temporary endeavor undertaken to create a unique product, service or result. – PMBOK, PMI

13. BREAKDOWN ... Definition: A temporary endeavor undertaken to create a unique product, service or result. – PMBOK, PMI

14. BREAKDOWN ... Definition: A temporary endeavor undertaken to create a unique product, service or result. – PMBOK, PMI

15. THE PROJECT MANAGER THE DEFINITION OWNER The person(s) in overall charge of the planning and execution of a particular project. - Oxford Dictionary

16. PROJECT MANAGEMENT LETS EXPLORE THIS FURTHER Def'n: is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

17. DO YOU HAVE WHAT IT TAKES? AND HOW DO WE TAKE ADVANTAGE OF IT?

18. TOP PM SUCCESS SKILLS TIME MANAGEMENT DELEGATION ORGANIZATION RISK MANAGEMENT COMMUNICATION NEGOTIATION LEADERSHIP FACILITATION

19. DEMYSTIFYING THE ... 5 Phases of Project Management LIFECYCLE OF A PROJECT

20. Project Initiation AKA START THE PROJECT PHASE 1 Project Planning AKA PLAN THE PROJECT PHASE 2 Project Close AKA END THE PROJECT PHASE 5 Project Execution AKA WORK THE PROJECT PHASE 3 Project Monitor & Control AKA WATCH THE PROJECT PHASE 4

21. "A journey of a thousand miles begins with a single step." – Lao Tzu PHASE 1: INITIATION

22. Budget Work Tasks Timelines / Due Dates Scope Performance Metrics Project Team Members Communications Risks Finalize the Following: PHASE 2: PLANNING

23. McDowell Tech | March 2020

24. "Plan the Work ... Work the Plan" - Anon. PHASE 3: EXECUTION

25. PHASE 5: CLOSE PHASE 4: MONITOR/CONTROL Scope | Schedule | Quality Processes to Manage For: Administrative Tasks | Lessons Learned Processes to Manage For:

26. THE MANY PATHS ... Taking Next Steps in the PM Journey ... TO HONE YOUR AWESOMENESS!!!

27. 3 Ways to Develop Your Project Management Skills STRATEGY #1 EMBRACE IT STRATEGY #2 GET CERTIFIED STRATEGY #3 JOIN A COMMUNITY

28. #EMBRACEIT RESILIENCE MINDSET Plan & Reflect Daily Learn Daily Network with Experts Break into Chuncks

29. #GETCERTIFIED PATH TO THE TO PMP Apply Prepare Pass Maintain

30. #JOINACOMMUNITY WAYS TO GET INVOLVED PMI Meet-Ups Blogs Podcasts Join the QI Community

31. ASK ME ANYTHING!!! LET'S STAY CONNECTED!!! SEARCH "JARVIS GRAY, MHA" THE HEALTHCARE QUALITYCAST JARVIS.GRAY@THE-QCC.COM

Project Management Success for For Healthcare Leaders

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