Project Management Project 1 Minutes of Meeting

PROPOSED DEVELOPMENT OF RECREATION DISTRICT AT COMMERCIAL BLOCK
CARPARK, TAYLOR’S UNIVERSITY, 47500 SUBANG JAYA, SELANGOR FOR TAYLOR’S
EDUCATION GROUP.
Site Meeting No. 1
Venue : D8.16 Taylor’s University
Date : 30th
August 2017
Time : 9:00 a.m. to 10:30 a.m.
Present:
Ar. Lee Xiang Loon D+L Architecture Sdn. Bhd. DL
Ar. Koh Sung Jie Axis Zero AZ
Sr. Kooi Yong Kai KK Quantity Surveyors KK
Ir. Khor Yen Min KYM Co. KYM
Ir. Lee Czen Shing Leesuire LEE
LAr. Joshua Yim J.A.M. Landscape Architects JAM
Action By
Item 1.0 Introductions
1.1 Introduction of companies and their job scopes. INFO
Item 2.0 Authorities Matters
2.1 Existing condition INFO
2.1.1 Existing large trees to remain undisturbed.
2.1.2 Existing parking to be rearranged.
2.2 Project Completion INFO
2.2.1 Project to be carefully planned and implemented to its completion
before August 2018.
2.2.2 Opening ceremony will be held on August.
Item 3.0 Architectural Matters
3.1 Purpose of Commercial District INFO
3.1.1 Manage and facilitate future outdoor facilities for staffs & students.
3.1.2 Create a common bond within campus community.
3.2 AZ TO fulfill these requirements for the building AZ

3.2.1 Office (Max 3 pax), Lounge, Toilets (2 each for M/F),
Indoor/outdoor recreational area, Cafeteria (20 pax),
Magazine corner.
3.2.2 Finishes, fixtures with good quality and workmanship.
3.2.3 Has a contemporary and modern theme.
3.3 Raised platform for recreation district AZ
3.3.1 Due to ground condition on site, a raised ground with proper
drainage system to be considered.
Item 4.0 C&S Matters
4.1 LEE to propose a structural system LEE
4.1.1 Lightweight and fast construction.
4.1.2 Container design allowed.
4.2 Wall material to consider LEE
4.2.1 Insulated wall.
Item 5.0 M&E Matters
4.1 KYM to provide consultation on sustainable use of energy KYM
4.1.1 Low energy light fittings.
4.1.2 Possibility to utilize reusable energy.
4.1.3 Minimization of air-conditioning.
4.1.4 Maximization of natural ventilation and lighting.
Item 6.0 QS Matters
6.1 Budget allocation of RM 1.5M INFO
Item 7.0 Landscape Matters
7.1 JAM to provide type of vegetation for boundary JAM
7.2 JAM to recommend appropriate softscape and hardscape JAM
7.2.1 Use of turf or outdoor tiles and paving.
Item 8.0 Other Matters
8.1 Potential users for proposed project INFO
8.1.1 Hostel residents, commercial block staff, students during lunch.
Semester 6 Architecture students, laundry shop users.

8.2 Freedom to decide opening hours of proposed project INFO
Item 9.0 Next Meeting
9.1 Next meeting to be held on 13 September 2017 (Wednesday) INFO
at 10.00 a.m. at D8.16 Taylor’s University
Minutes Prepared by:
………………………………
Ar. Koh Sung Jie (Axis Zero)
Minutes Reviewed and Verified by:
………………………………
Ar. Lee Xiang Loon (D+L Architecture Sdn. Bhd.)

EDUCATION GROUP.
Site Meeting No. 2
Venue : E3.09 Taylor’s University
Date : 13th
September 2017
Time : 10:00 a.m. to 11:30 a.m.
Present:
Name Company Initial
Action By
Item 1.0 Revision of Previous Minutes
1.1 Minutes of last meeting approved by LEE and seconded INFO
by JAM
3.1 Spatial organization proposed by AZ INFO
3.1.1 Fulfils requirements of office (Max 3 pax), Lounge,
Toilets (2 each for M/F), Indoor/outdoor recreational area,
Cafeteria (20 pax), Magazine corner.
3.1.2 Includes a central courtyard which divides into a mini garden/park JAM
and a paved space for outdoor recreational activities.
3.1.3 Utilizes container design which is lightweight and of fast construction.
3.2 Further design elements raised by AZ AZ
3.2.1 Usage of containers as attractive signage towards Education Block

across the lake.
3.2.2 Usage of neon and spotlights to attract night users from nearby hostels. KYM
3.3 AZ to provide a comprehensive 3D draft model AZ
4.1 Container with steel structure extension recommended by LEE INFO
4.1.1 Timber flooring as an appropriate finishing to suit this structure.
4.1.2 Containers possible to combine to create large open interior space. AZ
4.2 Oriented strand board and foam core recommended by LEE
as wall insulation INFO
4.2.1 KK to acquire relevant pricing for mentioned insulations. KK
4.3 LEE to recommend proper foundation for container LEE
design construction
4.3.1 Information of site’s soil condition for construction.
4.1 KYM to provide consultation on sustainable use of energy KYM
4.1.1 Low energy light fittings.
4.1.2 Possibility to utilize reusable energy.
4.1.3 Minimization of air-conditioning and maximization of natural
ventilation and lighting.
4.2 Drainage KYM
4.2.1 Provide design strategies to rain drainage for container-based designs.
4.3 Active Bomba requirement KYM
Item 6.0 QS Matters
6.1 Shipping containers pricing by KK INFO
6.1.1 New 40ft shipping container priced at RM35k and used
40ft shipping container priced at RM6.5k.
6.2 Pricing for excavation KK
6.2.1 KK to visit the necessary pricing required for excavation and
raised platform including machinery rental.
Item 7.0 LANDSCAPE MATTERS
7.1 Hopea odorata suggested by JAM for softscape boundary INFO

7.1.1 Provides good shade, occupies minimal area with fast growth
rate and usually favored by DBKL.
7.1.2 KK to acquire pricing information for mentioned tree. KK
7.2 JAM to recommend appropriate softscape and hardscape JAM
7.2.1 Timber paving recommended by JAM for design consideration. AZ
7.2.2 JAM to consider landscape design for mini garden/park and JAM/KYM
north strip beside Commercial Block from design by AZ and
its appropriate lighting.
8.1 Gantt Chart to be provided by DL DL
9.1 Next meeting to be held on 20 September 2017 at INFO
9.00 a.m. at E3.09 Taylor’s University
………………………………
………………………………

EDUCATION GROUP.
Site Meeting No. 3
Date : 20th
September 2017
Time : 10:00 a.m. to 11:30 a.m.
Present:
Action By
Item 1.0 Introduction
1.1 Meeting chaired by Lar. Yim (JAM) INFO
1.2 Minutes of last meeting approved by KK and seconded INFO
by KYM
2.1 AZ to acquire local authority guidelines for this type of project AZ
3.1 Container width issues AZ
3.1.1 Container design too narrow to accommodate some activities/facilities.
3.1.2 Steel structures to extend the necessary ground level spaces.
3.1.3 Optimise the cafeteria into a bar-like setup
3.2 AZ to pass floor plans to JAM for landscape AZ
3.2.1 AZ to deliver floor plans after inserting stairs and optimizing spaces.

4.1 Oriented strand board and foam core recommended by LEE INFO
as wall insulation
4.1.1 Thickness of insulation around 10mm
4.2 Elevated container foundation recommended LEE
4.3.1 LEE suggested to take away the topmost loose rubble until
true soil is reached
4.3 LEE to provide construction details for construction LEE
implementation
4.1 Ventilation KYM
4.1.1 Split A/C used for office and Cassette A/C for cafeteria
4.1.2 KK to investigate pricing for A/C system KK
4.1.3 Venting system to be designed for toilets
4.2 Water KYM
4.2.1 Rainwater harvesting system recommended for toilet use
4.2.2 Rain chain to be implemented for rainwater drainage
4.3.1 KYM to locate places for Keluar sign and fire extinguishers
4.3.2 Appropriate type of fire extinguisher to be provided
4.3.3 KK to acquire pricing for items mentioned KK
4.4 Lighting KYM
4.4.1 KYM to plan out lighting layout for interior and landscape
4.4.2 Suspended lights (on wire horizontally) to be investigated for usage
Item 6.0 QS Matters
6.1 Wall insulation pricing by KK INFO
6.1.1 OSB insulation at RM970 per sqm, foam core at RM 40 per sqm.
6.2 Pricing for excavation by KK INFO
6.2.1 Labor cost is RM40 per sqm
6.2.2 Machinery rental: RM630 per day OR RM13,500 per month
6.3 Tree pricing INFO
6.3.1 Hopea odorata price at RM 250 per tree
6.4 KK to provide overall budget breakdown structure KK

7.1 Landscape planning JAM
7.1.1 JAM to plan out landscape design for mini garden/park and
north strip beside Commercial Block
7.2 JAM to acquire area coverage required for each vegetation JAM
8.1 Gantt Chart to be completed by DL DL
9.1 Next meeting to be held on 27 September 2017 at INFO
10.00 a.m. at E3.09 Taylor’s University
………………………………
………………………………

EDUCATION GROUP.
Site Meeting No. 3
Date : 27th
September 2017
Time : 10:00 a.m. to 11:30 a.m.
Present:
Action By
1.1 Meeting chaired by Ir. Khor Yen Min (KYM). INFO
1.2 Minutes of last meeting approved by DL and seconded INFO
by KK
2.1 Authority guidelines for this project INFO
2.1.1 Only basic bomba requirements need to be fulfilled due to the
nature of this project as a presentation than a submission
2.1.2 Location of keluar sign and fire extinguisher requirement. KYM
2.1.3 May propose additional fire hydrant if necessary LEE
3.1 Container width issues AZ
3.1.1 Extension of indoor recreational area solved by opening a longitudinal
wall upwards and supported by steel structures

3.2 AZ to finalise floor plan AZ
3.2.1 AZ to include handrails and differentiate walkable roof via timber
Decking
3.2.2 AZ to compartmentalize the kitchen
4.1 Elevated container foundation recommended LEE
4.1.1 Recommended to crusher-run overlay and then compacted
4.1.2 Only areas with foundation to be excavated.
4.2 LEE to provide construction details for construction LEE
implementation
5.1 Ventilation KYM
5.1.1 Venting system to be designed for toilets
5.2 Water
5.2.1 Rainwater harvesting system to be placed above toilet with other INFO
water tanks
5.2.2 An underground pipe to be installed across for pantry in office and KYM
garden hose
5.3.1 KYM to locate places for Keluar sign and fire extinguishers
5.3.2 Dry Powder Class ABC fire extinguisher determined INFO
5.4 Lighting KYM
5.4.1 KYM to finalise lighting layout for interior and landscape
5.4.2 Main electrical switches located in the office
5.4.3 KYM to consider about support for suspended lights at exterior
Item 6.0 QS Matters
6.1 A/C pricing by KK INFO
6.1.1 YORK split A/C at RM1299 and cassette A/C at RM2499
6.2 Pricing for active bomba items by KK INFO
6.2.1 ‘Keluar’ sign at RM115 and Dry Powder ABC fire extinguisher at
RM199

7.1 Landscape planning JAM
7.1.1 JAM to reduce intervals of walkway lights and shift the north walkway
against the wall
7.1.2 JAM to finalise the landscapelayout plan
7.2 JAM to acquire area coverage required for each vegetation JAM
8.1 Security Issues INFO
8.1.1 Security of recreational items raised due to openness of ground
floor interior recreational area.
8.1.2 Suggested solution to tie and lock up the loose furniture to be present
9.1 Next meeting to be held on 4 October 2017 at 10.00 a.m. at E3.09 INFO
Taylor’s University
………………………………
………………………………

EDUCATION GROUP.
Site Meeting No. 3
Date : 4th
October 2017
Time : 10:00 a.m. to 11:30 a.m.
Present:
Action By
1.1 Meeting chaired by Ir. Lee Czen Shing (LEE). INFO
1.2 Minutes of last meeting approved by DL and seconded INFO
By JAM
3.1 Proposal Presentation AZ
3.1.1 AZ to prepare rendered architectural drawing plans
3.1.2 AZ to prepare 3D renderings of proposal
3.1.3 AZ to prepare site analysis presentation
4.1 Foundation LEE
4.1.1 LEE informed that strip footing be used for the building

4.2 Proposal Presentation LEE
4.2.1 LEE to prepare to present lightweight and fast construction
5.1 Ventilation KYM
5.1.1 Natural ventilation at indoor recreation area, café and lounge
discussed with AZ
5.2 Water
5.2.1 Rainwater harvesting system to be placed on the ground outside toilet INFO
5.3 Lighting KYM
5.3.1 Natural lighting at café and lounge discussed with AZ
5.4 Proposal Presentation KYM
5.4.1 KYM to prepare presentation of night use, low-e and reusable energy
Item 6.0 QS Matters
6.1 Proposal Presentation KK
6.1.1 KK to prepare cost allocation, cost estimate and fees allocation.
7.1 Landscape planning JAM/KK
7.1.1 Grass area to be measured for pricing
7.2 Proposal Presentation JAM
7.2.1 JAM to prepare presentation for landscape concept and solutions
8.1 Project Management Presentation DL
8.1.1 DL to prepare for organization structures, implementation plans and
scheduling
9.1 Next adjourning meeting/proposal presentation to client to be INFO
held on 11th October 2017 at 1.20 p.m. at LT13 Taylor’s University

………………………………
………………………………

EDUCATION GROUP.
Site Meeting No. 3
Date : 11th
October 2017
Time : 10:00 a.m. to 11:30 a.m.
Present:
Action By
1.1 Adjournment meeting/presentation opened by Ar. Lee (DL) INFO
Item 2.0 Project Management
2.1 Introduction presented by DL DL
2.1.1 Organization Type and Culture
2.1.2 Organization Chart
2.1.3 Company Profiles
2.2 Project Initiation presented by DL DL
2.2.1 Project Brief
2.2.2 Success Criteria
2.2.3 Project Implementation
2.2.4 Project Triple Constraints
2.2.5 Workflow Chart
2.2.6 Cost Control
2.2.7 Work Breakdown Structure

2.2.8 Table of Dependencies
2.2.9 PERT Chart
2.2.10 Critical Path Method Network Diagram
2.2.11 Gantt Chart
2.2.12 Development Management
3.1 Preliminary Analysis presented by AZ AZ
3.1.1 Access Paths
3.1.2 Views from and towards site
3.1.3 Potential Users
3.1.4 Precedent Studies
3.2 Design Proposal presented by AZ AZ
3.2.1 Spatial Organisation
3.2.2 Access and Views
3.2.3 3D Renders
4.1 Structure presented by LEE LEE
4.1.1 Foundation
4.1.2 Placement Method
4.1.3 Connections
4.1.4 Container Modifications
4.1.5 Insulation
4.1.6 Conclusion
5.1 M&E Fittings presented by KYM KYM
5.1.1 Lighting
5.1.2 Ventilation
5.1.3 Renewable Energies
6.1 Landscape presented by JAM JAM

6.1.1 Existing Site
6.1.2 Landscaping Choices
6.1.3 Hardscape Texture
6.1.4 Softscape Texture
6.1.5 Landscaping Layout
Item 7.0 QS Matters
7.1 Quantity Surveying presented by KK KK
7.1.1 Cost Allocation
7.1.2 Consultation Fees
7.1.3 Container Supplier and Pricing
7.1.4 Cost Estimates
Item 8.0 Feedback
8.1 Costing Issues DL/AZ/KK
8.1.1 Costing to be closer towards the given amount to around
RM1.1M-RM1.3M
8.1.2 Interior costing to be included
8.2 Report to be submitted by 13th
October 2017 DL
9.1 No next meeting required until client gives the green light
………………………………
………………………………

Project Management Project 1 Minutes of Meeting

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Project Management Project 1 Minutes of Meeting