This document outlines the project management process for an exhibition project. It discusses the five process groups: initiating, planning, execution, monitoring and control, and closing. The planning process involves defining requirements, creating a work breakdown structure, developing a schedule and budget, and identifying risks. The execution process covers directing project work, quality assurance, and managing the project team. Monitoring and control involves tracking schedule, cost, quality and risks. The closing process consists of administrative activities to finalize all project work.

1. “
”
Project management for
exhibition project
Rizwan Zafar
UAE # : +971525520624
Website :www.rizwan-zafar.com
Email : rizwanzafarpmp@gmail.com
LinkedIn : www.linkedin.com/in/rizwanzafarpmp

2. Project management process
Initiating process
Planning process
Execution process
Monitoring and control process
Closing Process

3. Initiating
process
 Authorizes project manager to do work and accountable for project by
project charter
 Identify Stakeholder where we related person with project .Exhibition
project have six major type of stakeholders.
• Organizer
• Exhibitors
• Event managing team
• Managers
• Contractors
• Visitors

4. Planning
process
 Collection of project requirements( Brain storming ,Interviewing, prototyping )
 Define scope of project a brief idea of product
 Subdividing project scope into smaller , more manageable components WBS.
 Contract can have article/part for managing conflicts / dispute
 Define activities Actions need to perform to produce the project deliverables
 Making logical relation ship among project activities and determination dependency of
activities
 Estimation how much resources need to complete activity , activities resources
requirement.
 Project schedule model with plan dates and critical activities
 Cost estimation is key for managing project in budget
 Using cost estimate for project budgeting .Funding limit reconciliation of project .
 How project quality can maintained.
 Roles and Responsibilities show who’s responsible for what on project .
 Communicating project status at the right time to right stakeholder
 Identify risk that can before they effect project . Documenting them in risk register
 Perform Qualitative Risk Analysis to prioritize each risk and figure out its probability and
impact
 Find cost impact of risk with quantitative risk analysis
 Planning what to do when any risk originated on project
 Work for which we need to use external resources
 Managing effective engagement of stakeholder

5. Execution
process
 Directing and manage project work for deliverable project
 Perform quality assurance for checking project deliverables
 Acquire project team for project execution
 Developing project team
 Manage project team
 Manage communication
 Conduct procurement
 Manage stakeholder engagement

6. Monitoring
and control
Process
 Monitoring and controlling project work
 Performing integrated change control
 Validate scope
 Control scope
 Control schedule using schedule variance and index
 Control cost using cost variance and index
 Control quality
 Control communication for updating project status
 Control risk by
 Control procurement
 Control Stakeholder engagement

7. Closing
Process
 Close Procurements
 Closing project or Phase

8. Thank you
for your time