Project management (PM) is the structured approach to initiating, planning, executing, controlling, and closing work to achieve specific goals within defined constraints. Key challenges in PM include poorly defined goals, unrealistic deadlines, and scope creep, with corresponding solutions such as clear documentation and risk analysis. The PM process involves several stages: initiation, planning, execution, monitoring, and closing, each focused on ensuring the successful delivery of unique projects.

1. Basic & Introduction
-Lopamudra Das

2. Definition
Project management(PM) is the practice of initiating, planning,
executing, controlling, and closing the work of a team to achieve
specific goals and meet specific success criteria at the specified
time.

3. Steps in PM
1. Initiate
2. Analyze
3. Plan
4. Execute
5. Control
6. Success

4. What is a Project?
• A project is a temporary endeavour designed to produce
a unique product, service or result with a defined
beginning and end (usually time-constrained, and often
constrained by funding or staffing) undertaken to meet
unique goals and objectives, typically to bring about
beneficial change or added value.

5. Challenges in PM
1. Poorly defined goals
2. Unrealistic Deadlines
3. Scope creep
4. Insufficient team skills
5. Improper communication
6. Geographically dispersed teams
7. Risk management
8. Not using project management software
9. Issues within a team

6. Solutions for the challenges
1. MEETING:
Hold a kick-off meeting and use a planning software to define clear goals.
2. PLANNIG:
Plan your events, manage your schedule, and keep track of important dates with a project calendar.
Plan impeccable, have alternative analysis and proper communication of the real-time progress to
project participants and other key decision makers.
Determine project goals (cost, schedule, quality) through a systematic process with proper
planning and understanding of the customer needs.
Make realistic assumptions about resource availability and deadlines to achieve quality results.
3. DOCUMENTATION:
Documenting what is happening and communicating challenges to stakeholders, team, and
management in advance
4. RISK ANALYSIS:
Project managers can anticipate which part of the project is likely to fail. With that information, he can
develop control measures that can help them to deal with the risks accordingly.

7. Process Groups involved
• Initiation
• Planning
• Production or
execution
• Monitoring and
controlling
• Closing

8. Initiation in PM
•Project proposal
•Project scope
•Project break down structure

9. Planning in PM
• Determining the project management methodology to follow.
• Developing the scope statement.
• Selecting the planning team and resource planning.
• Identifying deliverables and creating the product and work
breakdown structures.
• Identifying the activities needed to complete those
deliverables and networking the activities in their logical
sequence.
• Developing the schedule.
• Risk planning.

10. Execution
• This phase involves proper allocation, co-ordination and
management of human resources and any other resources
such as material and budgets. The output of this phase is the
project deliverables.

11. Monitoring
• To observe project
execution so that
potential problems can
be identified in a
timely manner and
corrective action can
be taken, when
necessary
• Where we are!
• Where we should be!
• How can we get on
track again.

12. Closing
• Closing includes the formal acceptance of the project and the
ending thereof.
• Contract closure
• Project closure