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Productivity Power User
The document discusses productivity challenges, emphasizing the impact of work culture and information overload on individual efficiency. It offers practical email management strategies, such as creating folders, reducing incoming email flow, and establishing routines to enhance focus and prioritize tasks. Additionally, it suggests organizing schedules to include essential activities for better time management.
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Productivity Power User
- 1. Productivity by Richard Diver
- 2. “I don’t haveenough time!”
- 3. I got thatdone “just in time” “I have an understanding family”
- 4. Lifestyle | Balance Arethese problems created by the person? Or by the work culture? Working longer hours = better results? Or just a perception?
- 5. “Drinking from theFire-Hose” There’s too much information coming at me too fast!
- 6. I don’t likeOrganisation, it’s too stiff – I’m Creative!
- 7. Specialised Training Self-Help Books 1:1 Sessions
- 8.
- 9. Effective Email Management ProductiveTime Management Tracking Information
- 10. To Learn YouDon’t Know what You Don’t Know. Unconscious - Incompetent Conscious - Incompetent Conscious - Competent Unconscious - Competent
- 11. A System ofProductivity
- 12. Inbox 2 Zero • Create a new folder with todays date • Move all emails from inbox to this folder • Process these emails over the next few days/weeks • From now on dedicate 30 minutes to empty your inbox • Don’t let your inbox grow more than 3 days of email
- 13. Reduce incoming flow •Create a new folder called .Inbox-Other • Create a rule to move all mail here, except if you are on the To. Or Cc. line • Allows you to focus on important/actionable emails • This folder should still be emptied each day
- 14. Big clean out •If your rules have become unmanageable, delete them all and create this new one:
- 15. Email filter &rules • Create new rules to automatically handle routine emails that come into .Inbox-Other • Example: All emails sent To: WORKLIFE, move to a folder called “WLB Discussions” • To prevent duplicate emails, ensure every rule includes: “and stop processing more rules” • Clean up your rules to ensure they process in the correct order and minimise the complexity
- 16. Process Information •To prevent missing important information, use favourites as a dashboard: • Add/Remove folders depending on current priorities • All Unread Mail should be kept low, less than 100 is good
- 17. Take Control Do it Defer it Delegate it Delete it File it
- 18.
- 19. Disable Notifications • Click on the Outlook Taskbar Icon:
- 20. Work From Schedule • Options, Other, Advanced Options: • Change “Startup in this folder:” to Calendar
- 21. “Time is Money” …so spend it wisely!
- 22. Routine = Productivity Plan Review Action
- 23. Baseline Calendar Includeregular activities such as: • Travel, Expenses, Training • Exercise: Yoga, Running, Gym • Processing Email, Reading RSS Feeds • Meetings: Email/Phone/In-Person • Projects, Research, Documentation • And don’t forget: LUNCH!
- 24.
- 25. Focus Your Time Drag items to the calendar and prioritise your time
- 26. Remember the following: Divide your time into chunks Reduced Distractions Review your priorities & commitments Reschedule incomplete work
- 27. by Richard Diver If you would like further information or advice please get in touch: http://about.me/rdiver