Time management - 3P's of TM. 10 Tips to Effectively use the time

www. tamizhakarthic.com
Time
Management
Jc. Tamizha Karthic
Digital Marketer | Brand Consultant

We Don’t
Manage Time
But we can manage [03]
 Ourselves,
 Our Surroundings
and To some Extent
 Others

Understand the importance of managing time
Express the advantages of personal planning
tools
Identify ways to minimize “wasted” time
Develop a system which helps prioritize tasks
2
TRAINING OBJECTIVES

4
This morning I came in with so much
Of enthusiasm. And now that I
must make this important report after
4pm, I feel so drained out.
I can not say “GO away” to people who
want to chat with me.
I need to dig up that old data about the
shipment…I know I saved it somewhere.
But where…
way.
Boss – gotta skip lunch!
“No Honey, I’ll be late today. I’m working
on 5 projects simultaneously!!”
I thought it was only ONE hour meeting.
Oh no! I’m late for office- again! I messed up that important call due to
lack of preparation, If only I had more
So many emails to check- no time for a time for prep.
morning coffee I guess.
I don’t know where the first half of my
day went.
I could have finished this ages ago if not
for the constant phone calls/ emails!
Working after lunch should be classified
as inhumane.
Oh, that meeting was today?? Like today??
I know it’s important. I’ll do it. But later.
I’d like to delegate – if only there were I work so hard. All day. But I’m not so
few clones of me that can do it exactly my sure of what I achieved.
I knew I was forgetting something…..
I need to send the weekly status report to
Deadlines and I don’t get along very well:
My manager needs every work done
yesterday.
SELF ASSESSMENT

HOW LONG IS A MINUTE? - C3
01 Close your Eyes
02 Count 60 Second
03
Chat your Name , Once done
[Open Your Eyes]
Open your eyes when you think a
minute is up. No peeking!!

You CAN Find
Solutions
Once you know what the
problem is !!

BIG SINS OF TIME
MANAGEMENT
Failing to Plan
Not taking Breaks
Variable energy
cycle
Not setting
priorities
Not setting right
goals
Interruptions
Procrastination Distractions
BIG SINS OF
TIME MANAGEMENT
7

- Napolean Hill
8

3 STEPS TO EFFECTIVE TM – P3
•Distractions
•Interruptions
•Procrastination
•To-do lists
•Planner/Calendar
•Scheduling right
•Breaks
PLAN PROTECT
PERFORM
•Accountability
•6 Techniques

PLANNING TO FAIL
FAILING TO PLAN
- Benjamin Franklin

Traditional Planning
if PLAN A doesn't work there are 25 more letters
GOAL
PLAN A
PLAN B
PLAN C
PLAN D
PLAN E
Don't you have trust on
your PLAN ?
or
You itself believe that
PLAN A will FAIL

TK’s Planning
if PLAN A doesn't work there are 25 more letters
GOAL
PLAN A3
PLAN A2
PLAN A
PLAN A1
PLAN A4

01
TIP
World Class Violinists
don’t practice for 12
hours a day. They do
‘determined practice’.

Multi-tasking is
like chasing a
unicorn. A myth.
02

03
TIP
Divide your
salary by 300
hours.
This is how
much you
are worth
per hour.
- TK
Delegate, buy a service, or
use a PAfor any tasks that
cost less than this.

Don’t write big
tasks on your to do
list, like ‘SELL
House’. Write
‘Phone Estate
agent’.
04

05
TIP
Have a sheet of paper
on your desk titled
‘Distraction List’.
(Not To-DO)

START
PLANNING
• Noting down all work you
have
• Scheduling your work. My To Do List
Priority Deadline
1. Complete e-learning document for BV
2. Contact PA Miss.Aruna for follow-up meeting
3. Setup meeting for cp cllient
4. Delegate to team
5. Organize Email
6. Attend Advance SEOTraining
7. Accountability
What to do How important By When
1
8
06

SCHEDULING YOUR WORK
Paper planner – Use page a day planners
Electronic Planners –
Outlook/Notes Calendar
Evernote
Todoist
Appointment Planners - Appointfix
1
9
07

EAT THE FROG FIRST
08

BREAKS ARE IMPORTANT –
POMODORO TECHNIQUE.
21
09

A good thief is better
than five good scholars.
Stehen Covey’s Seven Habits of Highly Effective People:
https:/ / www.stephencovey.co m /7habits/7habits- habit1.php
Eat That Frog: https://www.youtube.com/watch?v=0W7GB5Fh2XM
Prof. PUNCH. Jc. PG Rajan Jc.TVP, Jc. Jayakumar, Jc.S.R.Arun,
Time Management mistakes at: https://www.mindtools.com/pages/article/time-management-
mistakes.htm
Time Management Ninja at: http://timemanagementninja.com
10Tips for Better Time Management:
http: / / www.wiu.edu/advising/docs/Time_Management_Strategies.pdf
The Pomodoro Technique: http://pomodorotechnique.com/
A Guide for Time Management: http://www.learningcommons.uoguelph.ca/guides/time_management/
Manage Your Team’s Collective Time: https://hbr.org/2014/06/manage-your-teams-collective-time

Thanks!

There is nothing
called Saving of Time ! We
can only spend Time – Wisely
or
Foolishly.

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