The document discusses written communication and provides tips for effective written communication. It introduces written communication and provides examples like letters, faxes, emails, and memos. It explains that written communication allows information to be shared flexibly and kept on record for future reference. The document then outlines the writing process of planning, writing, and editing. It provides tips to avoid confusing language, poor sentence structure, and information overload. Finally, it discusses advantages like creating permanent records and mass dissemination, and disadvantages like being time consuming and lacking personal touch.

2. Group Members
➢Bilal Hassan
➢Muhammad Talha
➢Muhammad Asghar
➢Muhammad Salman

3. Topic

5. Introduction
Written Communication:
Information exchange that
involves written words is known as written
communication.
Example:
➢Letters
➢Faxes
➢E-mails
➢Memos
➢Advertisements

6. Why Written Communication?
➢Written communication is flexible . Spoken
words cannot be taken back but we can
rewrite something already written.
➢Record can be kept of written words . That is
why at government level, written
communication is used

7. ➢It helps us not only in sharing of ideas or
opinions but also for presenting of view
points.
➢Written communication can also serve as a
form of acknowledgement-proof that
something

8. ➢Writing also means that information can be
transferred without relying on memory.
➢Written works helps to clarify thoughts and
thinking processes as it allow you to
understand things at your own pace.

9. Tips on Written Communication
1. The Writing Process :
Following are the three
stages in writing process :
➢Planning
➢Writing
➢Editing

10. Planning
➢What you want to say
➢List down all the points
➢Arrange them in a logical and suitable
sequence
➢Relevant detail should not be omitted

11. Writing
➢Pre-writing stage
➢Move from something concrete to
something more abstract and expressive
➢Adopt a straight-forward style
➢Your message can be understood easily

12. Editing
➢Print your data
➢Grammatical errors should be checked
➢Smooth language flow
➢Reduce each sentence to its essential parts
➢Avoid the overuse of sub-ordinate clause

13. Pitfalls To Avoid
Following are the pitfalls to avoid ;
I. Confusing Language
II. Poor sentence structure
III.Information overload

15. Confusing Language
➢Words that mislead the reader
➢Causes communication breakdown
➢Barrier between the reader and the writer
➢Avoid ambiguous words
➢Remember to write in plain good english

16. Poor Sentence Structure
➢Leads to fragmented writing
➢Impede reader’s understanding
➢Sentences should be short and concise
➢Order of words is important

17. Information Overload
➢Information that makes overwhelmed and
confused
➢Cause frustration
➢Casts doubt on writer’s credibility
➢Message should be clear, concise and
relevant

18. Advantages of written
communication
➢Permanent record
➢Legal document
➢Mass dissemination
➢Suitable for long message
➢Accountability
➢Goodwill and image building

19. Disadvantages of written
communication
➢Slow and time consuming
➢Lengthyand expensive
➢Lacks personal touch
➢Unsuitable for illiterate people
➢Filing

20. Any Questions or Suggestions
otherwise