Presentation Skills Data Champions
•Download as PPTX, PDF•
1 like•248 views
Workshop given to Data Champions in Cambridge (2017)
Recommended
More Related Content
What's hot
What's hot (20)
Similar to Presentation Skills Data Champions
Similar to Presentation Skills Data Champions (20)
More from Claire Sewell
More from Claire Sewell (20)
Recently uploaded
Recently uploaded (20)
Presentation Skills Data Champions
- 1. OSC Office of Scholarly Communication Presentation Skills for Data Champions Claire Sewell Research Support Skills Coordinator Office of Scholarly Communication
- 2. OSC Topics to cover • Dealing with nerves • Body language • Coping with questions • Voice projection • When disaster strikes! • Practice makes perfect
- 3. OSC Bad delivery can kill a great presentation
- 4. OSC Explain what you do Communicate your USP Engage with a question Elevator pitch
- 5. OSC Remember that nerves can be a good thing! Preparation is key Relaxation techniques Practice Dealing with nerves
- 6. OSC Body language First impressions Facial expression Eye contact Hand gestures
- 7. OSC Certain poses can change your body chemistry Before a stressful situation stand like a superhero for five minutes Be a superhero!
- 8. OSC Be calm – give yourself a moment to think about your answer Clarify the question Don’t be afraid to admit you don’t know Coping with questions
- 9. OSC Volume Can everyone hear what you’re saying? Pace Balance between too slow and too fast Clarity Make sure people can understand you Breathe Don’t forget to do this! Voice projection
- 10. OSC Dealing with disaster Remember – no one will know unless you let it show!
- 11. OSC Questions
- 12. OSC Practice makes perfect
- 13. OSC Thank you
Editor's Notes
- We can’t underestimate the importance of good delivery as it can ruin all the time and effort you have put into creating a presentation. It looks unprofessional and is insulting to the audience who have given up their time to attend.
- Explain what an elevator pitch is. Nice easy introduction to public speaking and a useful skill to master. Elevator pitches are a great way of getting you to think about how you present yourself when delivering information. Also a useful skill to have. Idea is that you can be in a lift with someone you need to impress for 30 seconds and you want to sum up succinctly what you or your service has to offer. Can be good at: Conferences Job interviews Professional events Important not to undersell yourself and your talents. Explain what you do – what do you want the person to remember most about you? Describe what you do in ways that make it sound exciting. Think about what you can offer the person you’re talking to – how can you solve their problem? Communicate your USP (unique selling point) – what is the one thing you can offer that no one else can? Engage with a question – follow up with am open ended question e.g. So how does your company handle that? Exercise – create a short elevator pitch for Cambridge data services. What would you say if you were trapped in a lift with someone you needed to convince about the services?
- Nerves are completely normal!! They can actually be a good thing as they give you a nervous energy and stop your presentation from sounding flat. Audience is not out to get you, they want you to do well as this makes them feel more comfortable. Always three presentations for any one you give – the one you prepared to give, the one you actually gave and the one you wish you had given! Try to look at each presentation as a reflective exercise – what went right/wrong? How will you improve next time? Self talk – the little voice inside your head that tells you you’re not good enough or that you’ve done something wrong. You may notice small mistakes but chances are your audience will not. The audience don’t know what you haven’t told them. If you lose your place take a breath or a step back to clarify your thoughts. The key to handling nerves is preparation – if you know your subject then this will help you to deal with the unexpected. Ask three questions: What is the best thing that can happen? What is the worst thing that can happen? What is likely to happen? – aim for this and prepare for the worst! Dealing with difficult questions – if you are prepared and know your material this will help you to anticipate any difficult questions you may get. Don’t be afraid to admit that you don’t know the answer but do offer to find a solution and get back to them. Try to be clear but brief in your answer. Don’t be afraid to clarify the question. Relaxation techniques – deep breathing and trying to release the tension in your body. It helps some people to feel more relaxed as they prepare for a presentation. Practice also helps to ease nerves. Try to rehearse in the space you will be delivering your presentation in if possible as this can help you know what to expect on the day. Over time the more your deliver presentations the easier they get.
- Body language is important as up to 90% of what you’re saying doesn’t come out of your mouth – made up of words, body language and tone. Important caveat - be aware of cultural differences in body language. Your first impression really does count – when you stand up in front of an audience – how do you walk to the podium, are you already there? If you shuffle on people already start to switch off. Look like you want to be there! Maintain eye contact but don’t be creepy! Don’t focus too heavily on any one person – move around the room. What to do with your hands? – can be a minefield as hands in pockets looks too casual, arms folded looks defensive and arms at the sides can make the presenter feel uncomfortable. Easy way round this is to have something to hold e.g. notes or laser pointer. If you don’t use either but still think this is a problem then just hold some dummy papers such as a copy of your slides. You may need to put the prop down to stress a point without the risk of flinging your papers at the audience.
- Amy Cuddy – Your Body Language Shapes Who You Are Certain powerful poses change your brain chemistry and makes you feel more confident Try standing like a superhero for five minutes before a stressful situation
- Be prepared and know your material. This will help you to anticipate the questions you are likely to get. Don’t be afraid to admit you don’t know but do offer to find a solution. If a questioner becomes too persistent offer to discuss their point with them afterwards. Don’t point at questioners but gesture with an open palm. Look at the questioner as they ask the question. Look around the audience including the questioner as you answer it and then come back to them at the end. Try to be clear but brief. You can always check if you have answered their question when they have finished. Don’t be afraid to clarify the question. Repeat it back to them in your own words if needed, e.g. “So, we are talking here about …” Make sure the rest of the audience heard the question and if necessary repeat it for them. This means they know what you are talking about and gives you extra thinking time. Remember that the audience are not out to get you or trip you up with awkward questions, they’re probably just glad it’s not them up on that stage! If you do get asked a question it’s because you have made enough of an impact with that person that they felt the need to response
- What happens when things go wrong! Most important thing to do is keep calm. When you are uncomfortable and nervous then your audience will be too. Remember that they want you to succeed – no one is out to get you. Easiest way to prevent disaster is to prepare beforehand – make sure the technology is working, check it is compatible with what you want to do (videos/sound), scope out the room so you know the layout and feel more comfortable. Importance of having a back-up plan – have slides saved in different places or have a paper copy for real disasters. Chances are something will go wrong – it’s how you handle it that makes the difference.