This document provides tips and guidelines for giving effective presentations. It discusses the importance of preparation, organization, and tailoring the presentation to the audience. Key recommendations include having a clear purpose, following the POPTA structure of presenting the purpose, organization, preparation, time constraints, and audience considerations. The document also provides dos and don'ts for creating effective slides and successfully delivering the presentation, including practicing navigation, handling questions from the audience, and remaining relaxed during the presentation. The overall message is that anyone can improve their presentation skills with practice.

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PRESENTATION
SKILLS

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Presentation Skills
Ideas, concepts or issues talked about or spoken
to a group or audience
Public speaking is one of the most feared things
“I could make such a fool of myself”
Skills required to give a good presentation can
be developed
Preparation is the Key

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Outline
• General Guidelines
• Slide Do’s and Don’ts
− Handouts
− Powerpoint Navigation
• Delivery Do’s and Don’ts
− How to Handle Questions
• Final Thoughts

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Why are presentation skills important?
• Job Hunting
• Academia (Crucial to Tenure)
− Conferences, Seminars, Teaching classes
• Industry (Way of Life)
− Training, Project Reports, Reports to Management
• Other
− Speaking in church, politics, fund raising,
community service, etc.

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General Guidelines
A good presentation is a
“POPTA” presentation
What does POPTA stand for?

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General Guidelines
• Purpose
− You need to define your purpose for giving
the presentation
> Teach, Persuade, Prove, Review, Expository,
Impress, Put to Sleep, Entertain?
− Often your goal is a high level overview,
even for a technical presentation
− Don’t tell them everything you did, you’ll
bore them

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General Guidelines
• Organization
− Always have an outline
− Tell them what you’re going to tell them,
then tell them, then tell them what you told
them
> Hint: I am doing this for this presentation
− Problem then solution
> Not just “data then solution” or “solution
then problem”

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General Guidelines
• Preparation
− An unprepared presenter loses the
audience before even starting
− Practice makes perfect and builds
confidence
− Arrive early, make sure everything is set
up
− Dress appropriately
> Better to dress up than down
− Slides should be done well in advance

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General Guidelines
• Time
− Be sure you know how much time you have while
preparing the presentation
> Not 5 minutes before you start
− It is better to end early than to go over
> Always have a watch or clock in view
− You’ll never have enough time to tell everything so
stick to the most important
− Rule of thumb
> At most 1 slide per minute of presentation
> Better to plan 2 minutes for each slide

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General Guidelines
• Audience
− Be sure you know your audience well
− Tailor presentation to your audience
> Failure to do this is probably the biggest mistake people
make
> You should never give the same presentation twice
− Are there multiple audiences?
> If so, direct different slides to different audiences
− Watch the audience for clues

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Slide Do’s and Don’ts
• “PowerPoint doesn’t give presentations –
PowerPoint makes slides”
− From microsoft.com website
• Your comments should be more compelling
than the slides
• You shouldn’t put everything on the slide
− K.I.S.S. Principle

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Slide Do’s and Don’ts
• Do include 50% white space
• Do make it obvious which section of your
outline you’re in
• Do make each slide stand on its own
− Generally 1 main point for each slide
• Do use animation
− Don’t overuse it
> Makes it difficult and annoying to navigate

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Slide Do’s and Don’ts
• Do include written conclusion for every
graph
− Don’t forget to add meaningful labels, titles,
captions, etc. to graphs
Percentage
IndustryAcademia
NoYesNoYes
100
80
60
40
20
0
Percentage of People Needing Presentation Skills
Conclusion - It is important to learn presentation skills!

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Slide Do’s and Don’ts
• Don’t use yellow text
− Do use dark text and bold
• Do use formatting and color to emphasize
(e.g. POPTA)
• Don’t include unrelated pictures

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Slide Do’s and Don’ts
• Don’t include periods at the end of a
bullet.
• Don’t do proofs
• Do include a journal name with a
reference
− Jensen, Jones-Farmer, Champ, and Woodall (2006,
Journal of Quality Technology)

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Slide Do’s and Don’ts
• Don’t do serif fonts (like Times New
Roman)
• Do use sans serif fonts (like Arial)
− or Tahoma

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Slide Do’s and Don’ts
• Do save your file using “embedded fonts”
− File menu->Save As->Tools (in upper right hand
corner)->Save Options->Embed True Type Fonts

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Slide Do’s and Don’ts
• Don’t just copy formulas and equations
from your work (dissertation, paper, etc.)
− Also known as “equationitis”
− Do use formulas and equations sparingly
− Do explain all notation used

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Slide Do’s and Don’ts
• Do chek yor speling for mestakes
− Typos instantly destroy credibility and convey
lack of preparation
− Do have someone else read through
presentation
• Do acknowledge previous work and help
• Do use a template if using PowerPoint
• Do put title slide at the end

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Slide Do’s and Don’ts
• Do use a light background like this

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Slide Do’s and Don’ts
• Or like this

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Slide Do’s and Don’ts
• Or like this

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Slide Do’s and Don’ts
• Don’t use a dark background like this
− Even if using a lighter font color
− Harder to read, especially from the back
− More likely to put people asleep
− Handouts often don’t look very good

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Slide Do’s and Don’ts
• Do use occasional “spice” or “pace
breakers”
− Humor
− Pictures
− Sound
− Animation
− Questions (Not just
Yes/No)
− Surveys
− Quizzes
− Videos
− Physical Objects
− Top Ten Lists
− Etc.
For example . . .
A pace breaker can do this for your audience

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Handouts
• Use them if they help achieve your
objective
− Especially for technical presentations
− Greatly increases retention
• Often best to pass out at the end
− You want to keep the audience engaged

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Navigation in PowerPoint
• Always go through your presentation in
slide show mode before giving it
− Multiple times
• Use keyboard short cuts, not the mouse
• F1 (in slide show mode)
− To bring up the list of all shortcut keys
(Escape to hide the list)
− Use this while practicing to help you learn
the navigation

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Navigation in PowerPoint
• To start slide show mode
− F5 (Automatically takes you to start of
presentation)
• To end slide show mode
− Escape

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Navigation in PowerPoint
• Home
− To go to the beginning slide
• End
− To go to last slide
• Type the slide #, then Enter
− To jump to any particular slide
• B
− Black screen
• W
− White screen

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Delivery Do’s and Don’ts
• Don’t read or “parrot” the slides
− Otherwise, why give a presentation?
• Do use the slides as a cue
− Let audience read
• Do use pointers sparingly
− They magnify nervousness
− Create slides and use animation that
emphasize your points

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Delivery Do’s and Don’ts
• Do plan breaks for longer presentations
− 10 minutes for every hour
• Do be passionate about the topic
− Have fun, this is your opportunity
− If your audience doesn’t know why your topic is
important, you’ve lost them
• Don’t forget to practice
− Record yourself, tape yourself, or use a mirror
− Reading through slides does not count as practice

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Delivery Do’s and Don’ts
• Do relax, use nerves to your advantage
− Breathe deeply, pause as needed
− Don’t go too fast
− Do watch out for mannerisms
> “Um . . um”
• Do empty your pockets and hands
• Don’t point at computer, point at the
screen

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Delivery Do’s and Don’ts
• Do use body language to help make a point
− Purposeful movements
• Do use appropriate posture
− Don’t slouch
− Sitting implies informality
• Do move around if possible
− Don’t pace
− Don’t be hyperactive
− Center yourself, rearrange setup if needed

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Delivery Do’s and Don’ts
• Do face audience more than slides
− Don’t talk to the screen or wall
• Do vary your voice
− Don’t speak in monotone
− Most people speak too soft, not too loud
• Do memorize slide numbers for key slides
− Or transition points
• Do get honest feedback from someone you trust

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Delivery Do’s and Don’ts
• Don’t forget to smile

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Handling Questions
• Welcome them
− Lots of questions are either a sign of:
> Interest in what you are talking about
– Audience internalizing
> Failure to communicate an idea
– Meaning that the person still wants to
understand
• Always repeat the question
1. For you to make sure you understood it
2. For audience to make sure they heard it

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Handling Questions
• Answer the question to the audience
− Then check back to the individual for
confirmation
• Don’t be afraid to say “I don’t know”
− Better than mumbling or fumbling an
answer

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Final thoughts
• POPTA
• Good slides go a long way
• Practice, practice, practice
• Remember that the audience wants you to
succeed
• Use other resources (Books, web, etc.)
• Anyone can learn to be a better presenter!

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Thank You
Kukadiya Meet S.
Government Engineering
College,Bhavnagar
Enroll no=130210125060