Professional and Appealing Presentation Skills


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Tips for professional presentation and to be a good public speaker

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  • William Butler Yeats, was an Irish poet and one of the foremost figures of 20th century literature, he was awarded the Nobel Prize in Literature as the first Irishman so honoured
  • Martin Luther Occupation : Clergyman, activist
    Winston Churchill:Officeholder
    John Kennedy
    Mohandas Karamchand Gandhi:
    Nationality : Indian
    Claim for fame : Leadership of Indian independence movement,, philosophy of Satyagraha, Ahimsa or non-violence., pacifism
    Nilson Mandella
    Pope John Paul II:Christian Leader
  • If giving a group presentation, rehearse as a group to do the following:
    Check timing of presentation
    Provide feedback to each other on things like:
    Looking at the projection screen too much
    Talking too fast
    Reading from their notes or the projection screen
    If doing an individual presentation, rehearse the presentation with a friend or faculty member who can give you feedback.
    Rehearse without your PowerPoint until you are not dependent on it to prompt you as to what you say next. The slide show is not the center of this presentation; you are.
    Rehearse with your PowerPoint in the classroom. If possible, project your slide presentation in the room where you are giving the presentation and check it out for readability from the back of the room, color contrast, clarity of images, and so forth.
  • Talk to your audience (eye contact, conversational style)
    Engage your audience by asking questions
    Keep it interesting:
    - share interesting tidbits
    - give unique examples/analogies
    - humor disturbs slumber
  • Jargon language: language that public don’t understand what we talking about
    My bad - If a teen has made a mistake, the phrase “my bad” is frequently employed as a cover. It means what it appears to mean: “I was bad!”
    Frenemy - This term is a combination of the words "friend" and "enemy." It is a person who appears on one hand to be your friend but, at the same time is antagonistic towards you.
  • Like fitness
  • Practice in actual room – full simulation
    Ask questions
    Organise visual aids, notes and handouts
    Prepare for audience questions
  • Dress professionally. Dress like you are giving this presentation at a national conference of international experts, or assume your mother will see the video of this presentation.
    Face your audience. Position your body so you can see the whole audience without moving your head significantly. You can move around, and use your hands to emphasize points, but focus on your audience.
    Audience focus: maintain eye contact with audience for the majority of the presentation, not with computer screen, not with the projection screen or speaker notes. You can see if people are nodding off, looking confused, or want to ask a question and take action. If someone nods off, ask them a question.
    Ignore the camera. Just pretend it isn’t there.
    When you do need to point to something on the screen, do so quickly and re-orient yourself back to facing the audience.
    Display high energy. Be enthusiastic. Don’t lean on the podium or other furniture. Stand up straight. Holding on to the podium to keep your knees from knocking is allowed. Especially, don’t prop your chin on your hand.
  • Intelligibility=understandability Variability=expresses differences in meaning
    Articulation (enunciation)= the precision and clarity with which you utter the sounds of speech. Chiefly the job of the jaw, tongue, and lips. Most articulation problems come from laziness on the parts of these organs.
    Pronunciation=traditional or customary utterance of words. Common faults are the misplacement of accent, omitting sounds, adding sounds,and verbalizing silent letters.
    Vocalized pauses=uh, um, ah. Know your subject.
    Overuse of stock expressions=OK, like, you know. Conveys a lack of originality.
    Substandard grammar
    Force=variability of volume
    Pitch=highness or lowness
    Emphasis=stressing certain phrases or sections
  • Most people give you 2/3 minutes
    You've heard it before: First impressions are powerful. Believe it. The first 2-3 minutes of the presentation are the most important. The audience wants to like you and they will give you a few minutes at the beginning to engage them -- don't miss the opportunity. Most presenters fail here because they ramble on too long about superfluous background information or their personal/professional history, etc.
  • Get closer to your audience by moving away from or in front of the podium. The podium is a barrier between you and the audience, but the goal of our presentation is to connect with the audience. Removing physical barriers between you and the audience will help you build rapport and make a connection.
    Don’t talk & move
    Don’t talk over a video
  • Try looking at individuals rather than scanning the group. Since you are using a computer, you never need to look at the screen behind you — just glance down at the computer screen briefly. One sure way to lose an audience is to turn your back on them. And while you're maintaining great eye contact, don't forget to smile as well. Unless your topic is very grim, a smile can be a very powerful thing.
  • Let your enthusiasm come out
    Biggest element that separates mediocre presenters from world class ones is the ability to connect with audience in honest and exciting way.
    Movement – hand gestures, intonation
  • Clear and understandable speaking. Speak at a reasonable pace, not too fast or slow. Use inflection to maintain interest.
    Project your voice. Volume needs to be adequate for the entire room to hear you. If voice is soft, use a microphone. Do not mumble.
    Talk to the audience. Not the screen, the camera, your notes, or yourself.
    Use professional language. Avoid idioms and slang.
  • There are several ways how to attract the audience right from the beginning. Think of
    one of the following techniques to introduce your talk:
    Some useful phrases
    What I want to do this morning is to …..
    My talk will take about 30 minutes.
    During my presentation, I’m going to be focusing on four main areas.
    I’ll be giving out copies of my transparencies at the end.
    If you have any questions, or comments you’d like to make,
    please don’t hesitate to stop me.
  • Introduction is probably the most important part. The
    Purpose of the introduction is “to tell the audience what
    you are going to tell them”. You should remember that there
    is no second chance for a first bad impression. If you start off badly
    you will spoil everything.
  • When you come to the end of your presentation you need to indicate this to the people.
    Ending your talk : useful phrases
    Wrapping up
    This brings me to the end of my presentation.
    Let me just run over the key points again…
    To sum up briefly…
    To conclude …
    As we’ve seen…
    So, my recommendation is ….
    I would welcome any suggestions.
    Thanking the audience & Inviting questions
    Thank you for your attention and if you have any questions I’ll be pleased
    to answer them.
    I’ll be happy to answer any questions.
    Are there any questions you’d like to ask?
  • Make sure you tell the audience that you will be taking questions at the end of your presentation. When you finish your presentation, instead of asking ‘Does anyone have questions’, ask something like ‘What questions do people have?’ or a specific
    question related to your presentation like ‘Do you agree with (part of your presentation’. Look at the questioner.
    Remain neutral and attentive.
    Listen to the whole question.
    Pause before you respond.
    Address the questioner, then move your eyes to others.
  • Professional and Appealing Presentation Skills

    1. 1. Professional and Appealing Presentation Prepared and Presented by: Dr. Muna Oqal MSc Pharmacology
    2. 2. “I always think a great speaker convinces us not by force of reasoning but because he is visibly enjoying the beliefs he wants us to accept.” -W.B. Yeats
    3. 3. Objectives of the Lecture Today By the end of the session, you will be able to know how to be a good speaker through… • Utilizing eye contact, body language and voice (Tone) to their advantage in a presentation • Preparation and Practice • Dealing with questions and interruptions • Facing your fears
    4. 4. We don’t want this case scenario
    5. 5. Top Public Speakers In History
    6. 6. Planning Who are you talking to? Why are you talking to them? How long time do you need? What story are you going to tell?
    7. 7. Preparation Outline and sketch slides Prepare slides Proof read Prepare notes
    8. 8. Performance • Explain figures, and point to important aspects • Give a clear and concise summary, then stop. • Don’t go overtime. Ever.
    9. 9. Practice • If group: rehearse as a group – Check timing – Provide feedback to each other • If individual: rehearse with friend or faculty • Rehearse without PowerPoint • Rehearse with PowerPoint in classroom
    10. 10. Some things to avoid….
    11. 11. Speech was confused; I didn’t know what he/she was trying to tell me This is what irritates people during presentations Verbal Communication- barriers
    12. 12. Speaker Went overtime
    13. 13. Speaker was nervous
    14. 14. Speaker was disorganised
    15. 15. Speaker never looked at me
    16. 16. Speaker was talking too fast
    17. 17. Speaker had bad accent
    18. 18. Speaker did not sound enthusiastic
    19. 19. Speaker was boring
    20. 20. If you’re bored, your audience is snoring!
    21. 21. I was irritated by his/her clothing
    22. 22. Speaker was speaking too softly
    23. 23. Speaker was using jargon (slang) language
    24. 24. Complicated or ambiguous language
    25. 25. Speaker was not questioning
    26. 26. Facing your Fears • Write your fears on a post-it • Stick them up • Find ways to face them in the group
    27. 27. Podium Panic For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.
    28. 28. Dealing with Podium Panic • Audiences are forgiving • Nervousness is usually invisible • Be yourself • Practice deep breathing/ visualization techniques • Begin in your comfort zone
    29. 29. • Check out the room in advance • Concentrate on the message • Begin with a slow, well prepared introduction; have a confident and clear conclusion • Be prepared and practice
    30. 30. • Lack of experience • Lack of preparation • Lack of enthusiasm • Negative self-talk Feeling Nervous?
    31. 31. • Be over-prepared • Rehearse and practice • Know your subject • Use relaxation techniques • Be positive +++ • Avoid stressors Becoming Confident
    32. 32. Warm up! • Helps you to relax • Helps you to be heard • Helps you to sound more confident.
    33. 33. Tongue Twisters! • Unique New York • She sells sea shells by the sea shore. The shells that she sells are sea shells I’m sure • Red Lorry, Yellow Lorry • Peter Piper picked a peck of picked peppers • Rubber buggy baby bumpers
    34. 34. Body Language
    35. 35. Body Language • Dress professionally • Face your audience • Audience focus: maintain eye contact with audience • Point and re-orient • Be enthusiastic
    36. 36. • Never let them out of your sight. • Looking them in the eye makes them feel that they are influencing what you say. • Eye contact allows the presentation to approximate conversation—the audience feels much more involved. Eye Contact
    37. 37. Body Language NO-NO’s • Lean on or grip the podium • Rock or sway in place • Stand immobile • Use a single gesture repeatedly • Examine or bite your fingernails
    38. 38. Body Language NO-NO’s • Cross your arms in front of your chest • Chew gum or eat candy • Click or tap your pen, pencil or pointer • Lean into the microphone
    39. 39. Body Language NO-NO’s • Shuffle your notes unnecessarily • Tighten your tie or otherwise play with your clothing • Crack your knuckles • Jangle change or key in your pocket
    40. 40. Voice • Voice Intelligibility –Articulation –Pronunciation –Vocalized pauses –Overuse of stock expressions –Substandard grammar • Voice Variability –Rate of speech –Volume –Pitch or tone –Emphasis
    41. 41. Combine VERBAL SKILLS • Slow down! • Don’t read your slides • Vary voice tone • Real enthusiasm • SPEAK-UP BODY LANGUAGE • Eye contact • Stand straight - breathe • Don’t over gesture with pointer, etc. • Face your audience
    42. 42. Public Speaking Tips • Breathe deeply • Take your time • Test the microphone • Smile! • Hydrate your voice
    43. 43. Make a strong start
    44. 44. Move
    45. 45. Smile
    46. 46. Show your passion
    47. 47. Speak Clearly • Speak at reasonable pace • Use inflection • Project your voice. Do not mumble. • Talk to the audience: Not screen, camera, notes, or self • Use professional language. Avoid idioms / slang.
    48. 48. Getting started - greeting the audience • Good morning, ladies and gentlemen. • Welcome to my presentation. • It’s very nice to see you all here today. • Can we get started? • Let me say just a few words about my background... What you need to do first is to greet your audience. Here are some useful phrases: Then you proceed to the introduction to your topic
    49. 49. Making an effective opening • Give them a problem to think about (Suppose you... Why is it that...) • Give them some amazing facts.(Did you know that ...) • Give them a story or a personal anecdote (stories always atract attention) • Make a funny remark (but be careful with humour, not all jokes work well) • Record a music piece perhaps (if appropriate for the topic)
    50. 50. Introduction Duringtheintroduction you need to achieve the following aims: Gain Attention attract Interest create Desire stimulate Action
    51. 51. Ending your talk Don’t just end up abruptly without giving a conclusion.The purpose of the conclusion is to “tell the people what you have told them”. Follow this scheme: • Summarise facts • Give recommendations • Give proposals Thank the audience Invite questions
    52. 52. “Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff
    53. 53. Dealing with Questions TRACT technique 1. Thank the questioner 2. Repeat the question 3. Answer the question 4. Check with the questioner if they are satisfied 5. Thank them again
    54. 54. What if I don’t know the answer? • Open it to the floor • Take details and answer later • Repeat the question back if you don’t understand it
    55. 55. Easy as A B C “I can’t Answer that question Because …, but I Can tell you…”
    56. 56. NEVER argue with a member of the audience. THE RULE
    57. 57. Remember During Handling Questions Do not get confused You are not supposed to know everything Anticipate and keep answers ready Sometime questions themselves give you a lead to highlight your point of view Questions show people are listening!
    58. 58. Summary • Preparation is key! • Practice! • Watch out for tone and body language • Questions are good, but prepare for them. • Fears can be tempered with good preparation
    59. 59. Now
    60. 60. Any questions Thank you