This document provides tips for delivering an effective presentation. It discusses introducing yourself, stating the purpose and handling questions. It also covers using visual aids, gestures, voice variations and involving the audience. The document recommends analyzing the environment, building rapport, staying on course and keeping responses brief during the question and answer session.

1. Mr. Hanan Iftekhar

2.  Presentation
 Q & A Session
 Language: English & Urdu
 Medium: Visual Aid/ Commentary

3.  What is a “Presentation”?
◦ Debate not Argument
 What is its significance?
◦ Being heard by many simultaneously
 Who delivers “Presentation”?
◦ Funny isn’t it! (Off Course the Presenter)
 Major Types
◦ Descriptive (Just to describe)
◦ Detailed (Kind of a Discussion Forum)

4.  Get people's attention (Audience)
 Welcome them
 Introduce yourself (Briefly)
 State the purpose of your presentation
 State how you want to deal with questions
(During or After the presentation)

5. Depends upon the nature or Approach
 A “Powerpoint” Slide (Multi Media)
 Over Head Projector (Xerox on Transparent Pages)
 Notes (Hand Written 0r Printed) using white Board
 Supporting tools (copies of certain documents)

6.  Audio Visual Aid
 A Place to stand & Deliver (Stage, Rostrum)
 Laser Pointer (Optional)
 A SMILE!

7.  99/100 people feel anxiety while taking the stage.
 You must admit you are the “BOSS”
 Walk Slowly and naturally
 Pay thanks/gratitude to the stage secretary while you
take on.

8.  Analyze the Environment before setting off
 Your route
 Initial words to utter
 Which part of audience to look at first
 You may not look into the eyes directly initially
 Hold something in your hand (marker, pointer,
water bottle etc)

9.  Will include
◦ Friends (to support & encourage you)
◦ Foes (to trap you)
◦ Dummies (people with flat faces)
◦ Scums (they are not interested in you or your information)
◦ Interested (they really want you to speak but not freinds)

11.  Start building rapport with all of them
 Don’t loosen up
 Follow your course of action
 Skip words & ask for assistance
 Include little chunks

12.  Be heard
 Keep them involved
 Use common words
 Switch with language
 A lighter moment

13.  Be 100% involved
 Keep your sight rotating (blink naturally)
 Keep moving across the stage
 Move your hands (gestures)

14.  Look with casual sight
 Don’t look much at foes
 Variations in voice pitch accordingly
 Aggressive body language
 Stay intact with the source (multimedia, projector etc)

15.  “Move On” (making next point)
 “Turn to” (changing to different topic)
 “Expand” (details about a topic)
 “Go Back” (referring to an old point)
 “Summarize” (giving outline)
 “Recap” (repeating the main points)

16.  Listen to the question carefully
 Don’t interrupt
 Remember! It’s a debate not an argument
 Involve the audience for external aid
 Brief but impactful reply

17.  Be gentle and encouraging
 Encourage discussion (if answer unknown)
 Keep time limit in mind
 Answer as many as possible