The NSW Department of Education and Communities is rolling out a new online library system called Oliver to replace the existing OASIS system. Oliver will integrate with other DEC systems using single sign-on and will automatically update student and staff data in real-time. Schools will go through a 12-week implementation process including online training and certification courses before migrating to Oliver. Support will be provided by Softlink through their training and support pages.

1. 28/10/14
New School Library System
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

2. The School Library System (SLS) Project
The new school library system has arrived for all DEC
schools!
New environment highlights. Geoff Jones, Solutions Delivery
Manager
•Single Sign on via DEC staff and student portals
•AMU assigned roles
•Simplified borrower management for schools
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

3. Integration with DEC Systems
Student and Staff Data
• Student Information required for the Library system will be sourced from ERN
(Enrolment System) and will be updated in Oliver automatically in real-time.
• Staff Information required for the Library system will be sourced from the Identity
Management system and will be updated in Oliver automatically in real-time.
AMU (Access Management Utility)
• Principals will be able to nominate access rights to staff for the library system
 Library system administrator, teacher librarian, library assistant L1 and L2
• Principals will be able to delegate the access control for the teacher librarian or a
delegate.
• Principal or their delegate will be able to add staff not at their location.
SSO (Single Sign On)
• Students and staff to access the School Library system from DEC portal.
• Internal and external access provided via DEC portal.
• All student and staff will be authenticated in the library system.
The diagram on the next slide illustrates what AMU will look like.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

4. Integration with DEC systems - AMU Authoriser
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

5. Integration with DEC systems - AMU Library roles
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

6. Overview of new Oliver environment
Borrower Management
•Auto feed from IDM for staff
• Some clean up of staff will be required
• Remove staff that have left
•Auto feed from ERN for students
• Student will be identified by SRN
• All schools will need to change the borrower barcode to match
the SRN number from ERN. Currently a function in OASIS to
facilitate
•External Borrowers
• Schools will manage these users as previously
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

7. Implementation approach
1st Stage
• Migrate the existing 22 Oliver instances to the new infrastructure
 24 schools will be migrated – shared library systems
• Road test the integration layers
2nd Stage
• 23 Schools will be migrated from OASIS Library to Oliver
 Local to ITD
 Road test: school rollout support model, the migration approach, training model
and the Go live strategy.
3rd Stage
• Migrate 130 lighthouse schools
4th Stage – Full rollout
• Migrate up to 40 schools per week
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

8. Lighthouse schools
It is anticipated that each Principal Network (PN) will
nominate 2 lighthouse schools in keeping with a set criteria*:
• Some Principal Networks will have existing Oliver instances, which
may be considered.
• It is anticipated that, with support, lighthouse schools could:
• organise a couple of show and tell sessions on the operation of
Oliver
• foster a library users network.
• Lighthouse schools is stage 3 of the rollout.
* See the intranet site for more details
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

9. Implementation: a 12 week cycle
It is anticipated that the implementation process for each group
of OASIS schools will operate on a 12 week cycle as follows.
Week 1
•An SLS - Go live pack is delivered to each school.
•Email is sent to Principals confirming Go live pack received.
•Project Team makes Pre-call phone call to teacher librarians re the schedule
of tasks.
•Teacher librarian works through the online Guided tour and Library Basic
course over 2 weeks.
Week 3
•Library staff start working through Library Management Certification Course
1 over 3 weeks in school time.
•Online accreditation for this is mandatory in order to be processed.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

10. Implementation: 12 week cycle contd
Week 6
•The Project Team makes Pre-call phone calls:
• to discuss the progress through the Guided tour, Library Basic and
Library Management Certification 1 course.
• Discuss remaining tasks to be completed over the next 5 weeks.
•Library staff commence Library Management Certification 2 course over 3
weeks:
• Optional certification.
Week 11
•The Project Team makes Pre-call phone calls to:
• Check on status of school, confirming readiness for go live.
• Confirm availability for training and the number of people.
•School training via Adobe Connect – 1 full day
• (Library Staff undertaking the training will be unavailable for the day)
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

11. Implementation: 12 week cycle contd
Migration process
Migration day
• Pre Go-live tasks completed in OASIS Library.
• School signs-off indicating readiness to migrate.
• Teacher librarian activates the migration process.
Oliver Go-live day
• Oliver post migration tasks
• Go-live call
• School sign off
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

12. Overview of new Oliver environment
Template structure Wendy Dawson Library SME
• 3 templates: P-6, P-12, 7-12
• Standard settings for user roles, parameters, borrower loan
categories, resource loan categories
• Provides the ability to push out central content to the appropriate
template e.g. a reading list for English Stage 6 Area if Study:
Discovery
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

13. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

14. Overview of Oliver
A sample junior homepage
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

15. The School Library System (SLS) Project
Oliver features
• Standard and Orbit Search homepages
• Federated search
• User interaction e.g. Interests, messages, reservations,
• Book reviews and ratings
• Lists
• Z- cataloguing
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

16. The School Library System (SLS) Project
Oliver support
• Will be provided by Softlink
• Training delivered with Adobe connect
• Web interface
• Support page login
• Inbuilt access to How to…. Documents
• Training manuals
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

17. The School Library System (SLS) Project
Preparation
•Change Borrower barcodes to SRN (Student Registration Number)
•Download the barcode font
•Delete school leavers, former staff and external borrowers who no longer
use the library
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU

18. Questions?
The latest information is available on the Library systems intranet page
< https://detwww.det.nsw.edu.au/publicschoolsnsw/learning-technology/library-system
>
For additional queries email SLSProject queries
SLSProjectQueries@det.nsw.edu.au
To join the discussion access the SLS Forum at DEC Yammer:
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.SCHOOLS.NSW.EDU.AU