Following the Contract Award (and often even before the Award), a Project Manager is assigned along with the initial Project Team. Their first responsibility is to Prepare for the Project. The Project Manager must work to ensure that the Client’s and Contractor's expectations and all available project information are effectively conveyed to the Project Team. This can be done collaboratively with the Contractor 's Management Team.

1. PREPARE FOR THE PROJECT
HOW TO
PROJECT STARTUP

2. LEARN FROM YESTERDAY,
DO IT TODAY,
PLAN FOR TOMORROW
GENAN SIJERCIC

3. Following the Contract Award (and often even before the Award),
a Project Manager is assigned along with the initial Project Team.
Their first responsibility is to Prepare for the Project. The Project
Manager must work to ensure that the Client’s and Contractor's
expectations and all available project information are effectively
conveyed to the Project Team. This can be done collaboratively
with the Contractor 's Management Team.
PROJECT STARTUP
PREPARE FOR THE PROJECT

4. The Construction Manager is confirmed and he will assign the
Project Manager to the Project. It is imperative that the Project
Manager is identified as early in the Project Management Lifecycle
as possible. Building the relationship between the Project Manager,
the Construction Manager, and the Client is critical to the Project
success.
PROJECT STARTUP
ASSIGN THE PROJECT MANAGER
PREPARE FOR THE PROJECT

5. This task requires Project Manager to (a) assess key staffing
requirements for the Project Team, (b) identify potential key project
team members, (c) recommend and appoint the Project Team
members, and (d) communicate key Project Team appointments to
Key Stakeholders.
PROJECT STARTUP
IDENTIFY INITIAL PROJECT TEAM
PREPARE FOR THE PROJECT

6. This task requires Project Manager to (a) reconfirm that all post-bid
clarifications and negotiations are now included in the documents
and (b) reconfirm that contract documents are consistent with the
bid documentation.
PROJECT STARTUP
REVIEW HISTORICAL INFORMATION
PREPARE FOR THE PROJECT

7. The Project Handover Meeting is the event that formally marks the
beginning of the Project.
This task requires Project Manager to (a) convene meeting, (b)
conduct meeting; ensure all relevant agenda items are discussed, (c)
complete Contract Handover Checklist, (d) prepare and distribute
the agreed action plan, (e) convene the follow-up meetings if
required, (f) close-out action items, and (g) archive original bid files
PROJECT STARTUP
CONDUCT
PROJECT HANDOVER MEETING
PREPARE FOR THE PROJECT

8. Maintaining information about the project in an organized fashion
facilitates new team member transitions and creates a central point
of reference for those developing project definition documents.
Most importantly, it provides an audit trail documenting the history
and evolution of the project.
All relevant project-related material, documents produced,
decisions made, issues raised and correspondence exchanged must
be captured for future reference and historical tracking.
PROJECT STARTUP
ESTABLISH PROJECT REPOSITORY
PREPARE FOR THE PROJECT

9. Templates used to manage this phase of the Project:
Project Handover Meeting Agenda
Project Hand-over Meeting Minutes
PROJECT STARTUP
TEMPLATES
PREPARE FOR THE PROJECT

10. pmSPEC© is the project management framework for construction
industry based on the best practice industry standards for project
management: the Project Management Institute's (PMI) Project
Management Body of Knowledge (PMBOK®) and Prince2®, and has
been enhanced to incorporate construction project specific
processes.
pmSPEC© provides a summary of themes, that in the author's
experience, have proved critical in the successful implementation of
project management methodologies. It draws on the expertise of
project management professionals and provides a guide to deliver a
methodology that increases the chances of project success.
pmspec.com
ABOUT

11. Thank you for visiting the pmSPEC© page and the interest you
showed in the project management guidelines.
The goal of pmSPEC© is to institute a scalable framework of
industry standard best practices to support and promote the
successful delivery of construction projects.
We appreciate and welcome any constructive comments or
suggestions that will help us achieve our goal.
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