This document provides instructions and shortcuts for various functions in Excel: - It lists shortcuts for selecting entire rows and columns, navigating cells, inserting and deleting rows, using the right-click menu, inserting and deleting worksheets, and changing between worksheets. - It explains how to use the AutoSum feature to quickly total rows and columns of numbers, and how to round numbers to certain denominations. - It gives a brief overview of pivot tables including how they summarize and analyze data in different views without changing the original data. - It defines the VLOOKUP function as a way to search for values in one column and return information from another associated column, similar to looking up a contact in an address

2. Presentation to learn
Variousshortcut in Excel
Variousformulasin Excel
Basic Use of Pivot table
Basic useof V-Lookup

3. (i) Shortcut keysto select one or moreentirerowsand columns:
1. For Selection of entire Column:
Click on any cell in the column and then press Ctrl + Space.
2. For Selection of entire Row:
Click on any cell in the row and then press Shift + Space.
(II) For go to end/topor RIGHT/Leftcell of rowor column:
1. For Columns:
Ctrl+ Down/Up arrow
2. For Row:
Ctrl+ Right/Left arrow

4. (III) Selectionof entireDatain the workbook:
Click on Ctrl+ Shift+ right/left arrow +downward /upward key
(IV) Shortcut to insert a row in Excel:
Shift + Spacebar to select the row.
Ctrl and + (plus sign) to add a new row above.
(V) Shortcut to deletea row in Excel:
Shift+Spacebar to select the row.
Ctrl and -(minus sign) to delete the row.
(VI) SHORTCUTFOR RIGHTCLICK
Shift + F10
(VII) Shortcut keys Insertionof worksheet:
SHIFT + F11

5. (VIII) Shortcutkeys for Deletionof worksheet:
RIGHT-CLICK AND THEN PRESS THE D
(IX)Shortcut keys for change of worksheet:
CRTL+ PAGEUP/PAGEDOWN
(X) SHORTCUTkeys for autofitrowheight:
Alt+H+O+A
(XI) SHORTCUTkeys for autofitcolumnwidth
Alt+H+O+I
(XII)Shortcut keys for Pastespecial:
CTRL+ALT+V
(XIII) Howdo you jumpto a cellreference and back to originalcell:
For jump to reference cell: Ctrl + [
For jump back to original cell: F5 + enter

6. BasicAutoSum:
If you need to sum a column or row of numbers, let Excel do the math for you. Select a cell
next to the numbers you want to sum, click AutoSum on the Home tab, press Enter, and
you're done. When you click AutoSum, Excel automatically enters a formula (that uses the
SUM function) to sum the numbers
SHORTKEY FOR FORMULA:
=SUM(A1:A10)]
ALT + ENTER
Advancedautosum:
But, if you are using filter in the worksheet then Advanced subtotal formula will work:
=SUBTOTAL(9,J4:J215)
ALT + =
Roundingoff a number:
To round off the figures into the desired denominations
FORMULA: =CELL/10^3

7. Pivottable:
A pivot table is a statistics tool that summarizes and reorganizes the selected columns
and rows of data in a spreadsheet or database table to obtain a desired report. The tool
does not actually change the spreadsheet or database itself, it simply turns the data
to view it from different perspectives.
A PivotTable is an interactive way to quickly summarize large amounts of data. You can
use a PivotTable to analyze numerical data in detail and answer unanticipated
questions about your data. A PivotTable is especially designed for Querying large
amounts of data in many user-friendly ways.
The Benefits Of Using Pivot Tables to Manage Your Data:
• Managing your data is easier with user-friendly features.
• Get valuable insights without hassle.
• Analyze data easier with Pivot Tables.
• Summarize data instantly with Pivot Tables.
• Come up with decisions more efficiently with easily accessible insights.

8. Date Buyer Type Amount Buyer Sum of Amount
01-Jan Mom Fuel $74 Dad $20
15-Jan Mom Food $235 Mom $544
17-Jan Dad Sports $20 Kelly $270
21-Jan Kelly Books $125 Grand Total $834
02-Feb Mom Food $235
20-Feb Kelly Music $20
25-Feb Kelly Tickets $125
This is data.
This simple PivotTable summarizes the
data.

9. There are also PivotCharts, which are a more visual way to summarize and make
sense of the data. We won't be covering these, but for now, just know that they're
possible to do.
0
50
100
150
200
250
300
350
400
450
500
Books Food Fuel Music Sports Tickets
Dad
Kelly
Mom

10. VLOOKUP: VLOOKUP stands for 'Vertical Lookup’
In its simplest form, the VLOOKUP function says: =VLOOKUP(What you want to look
up, where you want to look for it, the column number in the range containing the
value to return, return an Approximate or Exact match – indicated as 1/TRUE, or
0/FALSE).
Purpose of VLOOKUP:
When you need to find information in a large spreadsheet, or you are always looking for
the same kind of information, use the VLOOKUP function. VLOOKUP works a lot like a
phone book, where you start with the piece of data you know, like someone's name, in
order to find out what you don't know, like their phone number.
VLOOKUP is one of the most widely used functions in Excel. VLOOKUP lets you look up
a value in a column on the left, then returns information in another column to the
right if it finds a match. VLOOKUP says:

11. =VLOOKUP(A1,B:C,2,FALSE)
What do you want to
look for?
If you find it, how many columns to the
right do you want to get a value?
Where do you want to
look for it?
Do you want an exact,
or approximate match?
In cell D22, enter =VLOOKUP(C22,C17:D20,2,FALSE). The correct answer for Apples is
50. VLOOKUP looked for Apples, found it, then went over one column to the right, and
returned the amount.
Now try for yourself in the Meat section, in cell G22. You should end up with
=VLOOKUP(F22,F17:G20,2,FALSE).

12. THANK YOU