The document outlines the functionalities and benefits of a Project Management Information System (PMIS) designed to facilitate collaboration in project management. It discusses various tools within the PMIS framework that aid in scheduling, resource management, and performance tracking, empowering project managers to govern tasks, procurement, and stakeholder communication effectively. Additionally, it highlights the integration of PMIS with other enterprise tools and provides a roadmap for its premium features and mobile accessibility.

1. 1PMPeople : People Collaborating on Project Management
PMPeople PMIS: Project Governance on the Cloud
People Collaborating on Project Management

2. PMPeople: People Collaborating on Project Management | 2PMPeople© 2017
Our INFORMATION in the Cloud
Our EMAIL in the Cloud Our PHOTOS in the Cloud
Our maps, videos, leisure, shopping, encyclopedia, dictionaries, etc. in the Cloud
Our DOCS in the Cloud

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Our COMMUNICATIONS in the Cloud
https://youtu.be/B6zVzWU95Sw
Searchable Log of All Conversation and Knowledge

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Our TASKS in the Cloud

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Socializing the WORKPLACE
Workplace basic needs:
• Send/receive text & files
• Find/create/share web info
• Storage/share photos & docs
• Instant messaging
• Collaborate on docs
• Collaborate on tasks
• Collaborate on projects

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10 ROLES in Project Management
Read the article: The 10 Roles in Project Management

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Our PROJECTS in the Cloud
https://youtu.be/xRlC1f1baCc

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Control a PROJECT = Control ACCOUNTS + Control TASKS
TASKACTIVITY
WORK PACKAGE
PROJECT
TASK
ACTIVITY
CONTROL ACCOUNT
Scope
WBS
Activities
Project
Scope
Statement
Control
Accounts
Work
Packages
WBS
Dictionary
Tasks
Schedule
Project
CA0
=

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What is a Control Account
[...] The lowest level of the WBS is a work package with a unique
identifier. These identifiers provide a structure for hierarchical
summation of costs, schedule, and resource information and form
a code of accounts. Each work package is part of a control
account.
A control account is a management control point where scope,
budget, and schedule are integrated and compared to the earned
value for performance measurement.
A control account has two or more work packages, though
each work package is associated with a single control account.
Source: PMBOK Guide® Sixth Edition section 5.4.3.1
Scope
WBS
Activities
Project
Scope
Statement
Control
Accounts
Work
Packages
WBS
Dictionary
Tasks
Schedule
Project
CA0
=

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MANAGE THE PROJECT WITH CONTROL ACCOUNTS
WORK
MANAGEMENT
GOVERNANCE
Control
Accounts

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TWO PROJECTS CAN BE RELATED VIA PROCUREMENT

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PROJECT MANAGERS control project procurement
(outsourced projects, providers, SOW, payments, authorizations)
PM accessing as
stakeholder to the
procurement project
If PM has the role of
stakeholder at the
outsourcing
organization, then he
can select the
procurement project
so that it appears in
the list

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Demand Mgt. and Supply Mgt. share TWO DIFFERENT VIEWS of Projects

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Demand Mgt. and Supply Mgt. use DIFFERENT TOOLS
Request
States
Project
States
CRM
initiating
planning
executing
closing
archived
proposed
on hold
in progress
closed
rejected
PMIS
Idea Mgt.
Issue Tracking
Tasks
Scheduling
Documents
Communication

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Tools used in a REAL PROJECT
SCREENSHOT
VIDEO
SHARING
MOCKUPS
WIKI & CHATS TASKS
DOCUMENTS
REPORTING
VIDEO
CONFERENCING
DATA MODELING
SCHEDULING
GOVERNANCE
& PROJECT
MANAGEMENT
BUSINESS ANALYSIS
REAL WORK

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Project Management Information System (PMIS)
A Project Management Information System (PMIS) provides access to information technology (IT)
software tools, such as scheduling software tools, work authorization systems, configuration management
systems, information collection and distribution systems, as well as interfaces to other online automated
systems such as corporate knowledge base repositories.
1. Automated gathering and reporting on key performance indicators (KPI) can be part of this system.
2. A PMIS includes scheduling software that provides the ability to track planned dates versus actual
dates, to report variances to and progress made against the schedule baseline, and to forecast the
effects of changes to the project schedule model.
3. A PMIS is often used to monitor the three EVM dimensions (PV, EV, and AC), to display graphical
trends, and to forecast a range of possible final project results.
4. A PMIS can include resource management software that can help plan, organize, and manage
resource pools and develop resource estimates. Depending on the sophistication of the software,
resource breakdown structures, resource availability, resource rates, and various resource calendars
can be defined to assist in optimizing resource utilization.
5. A PMIS provides a set of standard tools for the project manager to capture, store, and distribute
information to internal and external stakeholders with the information they need according the
communications plan.
6. A PMIS can include schedule, resource, and cost software to ensure that agreed-upon risk response
plans and their associated activities are integrated into the project alongside other project activities.

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Portfolio Management Information System (PMIS)
A Portfolio Management Information System (PMIS) consists of the tools and techniques used to
gather, integrate, and disseminate the outputs of the portfolio management processes. It is used to
support aspects of the portfolio processes and may include both manual and automated systems. These
systems support overall organizational visibility, standardization, measurement, and process improvement,
and can facilitate effective decision making by providing the organization with key performance metrics
and target collection, analysis, and reporting. Automated tools may include commercial project portfolio
management (PPM) applications, an information collection and distribution system, and web interfaces to
other online automated systems to consolidate the portfolio components’ status. The portfolio
management information system is often a collection of spreadsheets rather than automated tools. An
effective PMIS enables the portfolio manager to define, analyze, design, produce, and manage information
systems to support a successful portfolio, and includes tools and processes such as:
1. Software tools,
2. Document repository and document version control systems,
3. Change or configuration management systems,
4. Risk database and analysis tools,
5. Financial management processes and systems,
6. Earned value management processes and tools,
7. Communication management processes and tools, and
8. Other knowledge management tools and processes required to support portfolio management.
Source: The Standard for Portfolio Management Third Edition section 2.4

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Program Management Information System (PMIS)
Effective program management requires the efficient and effective exchange of
information between the program management, project management, portfolio
management, and program governance functions of an organization. It requires
that an organization’s stakeholders have access to current information important
to the program. Managing such information becomes a formidable task,
especially in organizations pursuing numerous programs, or programs that are
complicated or complex. An organization’s program governance function may
support their organization’s program management capabilities by establishing
Program Management Information Systems (PMIS) that enable collection,
access, reporting, and analysis of information relevant to the management of
programs and projects within the portfolio.
Source: The Standard for Program Management Third Edition section 6.6.2

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PMIS must integrate with other ENTERPRISE TOOLS

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PMPeople PMIS connects PEOPLE to PROJECTS

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PMPeople PMIS Data Model

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PMPeople PMIS Data Model

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PMPeople PMIS (free): Organization = PMPeople

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PMPeople PMIS (premium users): 10€/user/organization/month

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Moving to PMPeople PMIS PREMIUM is easy

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Going back to PMPeople PMIS FREE is easy

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PMPeople PMIS Growth Hypothesis

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PMPeople PMIS Roadmap
PPM features
are usable
in mobile
1) Mobile 0.1
iOS & Android Projects
Programs
Portfolios
All roles but RM
2) Web 0.1
PPP
Control Accounts
RM role
Timesheets & Expenses
Procurement
MSP import
3) Web 0.2
MVP
Payments
Owner role
Upgrade/Downgrade
Comments
Change Requests
4) Web 1.0
Freemium
Porting to iOS & Android
Mobile notifications
Web only features:
5) Mobile 1.0
Freemium
• reports
• dashboards
• financial mgt.
• value mgt.
• etc.

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Our PROJECTS in the Cloud

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Our PROJECTS in the Cloud

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PROJECT MANAGERS control Projects

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PROJECT MANAGERS control Risks, Changes and Comments by Stakeholders

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PROJECT MANAGERS control project procurement
(outsourced projects, providers, SOW, payments, authorizations)
If PM has the role of
stakeholder at the
outsourcing
organization, then he
can select the
procurement project
so that it appears in
the list
PM accessing as
stakeholder to the
procurement project

34. PMPeople: People Collaborating on Project Management | 34PMPeople© 2017
PROJECT MANAGERS control project procurement
(outsourced projects, providers, SOW, payments, authorizations)
PM accessing as
stakeholder to the
procurement project
If PM has the role of
stakeholder at the
outsourcing
organization, then he
can select the
procurement project
so that it appears in
the list

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TEAM MEMBERS register Time and Expenses

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PROGRAM MANAGERS control their Programs and Projects

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PORTFOLIO MANAGERS control their Portfolios, Programs and Projects

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RESOURCE MANAGERS control Resource Pools

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STAKEHOLDERS can request Changes

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STAKEHOLDERS can request Changes

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STAKEHOLDERS can make Comments (can be anonymous)

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PMPeople PMIS is the core tool in our model PROJECT AS A SERVICE
PROJECT AS A
SERVICE
Trainer
Interim PM
Consultant
Sponsor
Organization
Student
LIVE INTERNET
COURSE
CONSULTING

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Visit www.pmpeople.org to start managing your projects with PMPeople PMIS
Start using PMPeople PMIS for free at: www.pmis.pmpeople.org