This presentation will give you an inside look at how advanced charter schools across the nation are running their lottery and application processes online. Learn about how automating your application and lottery process can increase efficiency for both parents and school staff. This interactive session will help you run your application and lottery process more efficiently and reliably.

1. California Charter Schools Conference
March 21, 2017
From Paper to Painless:
Automating your Application and Lottery

2. An online and mobile student enrollment and school
choice platform for K12 Schools
Solutions for district, charter, and independent schools
*Native iOS and Android Applications*

3. “Our schools are able to better
manage the application process
from start to finish, plus it makes the
process significantly easier and
more intuitive for our families.”
Charlie Wolfson
Director of Project Management
Alliance College-Ready Public Schools, LA
California Charter Schools & SchoolMint
“SchoolMint automates the
time-consuming enrollment process
so that we can focus on what really
matters to us: helping students
succeed.”
Cindy Tsai
Director of Regional Operations, KIPP Bay Area

4. Session Objectives
• Discuss best practices which can improve
your application & lottery management
processes
• Explore automated tools which improve
application & lottery efficiency and
parent/staff experience
• Share with and learn from your colleagues

5. Discover and Share
Stay connected with us.
#SchoolMint
#Paperless Enrollment
#CCSACon
@School_Mint
SchoolMintdotcom
SchoolMint

7. SchoolMint has
processed over 200K
students across 6200
lotteries.
Speaking from experience...
“1.6 million
applications”

8. ➢ Maximize # of applicants through
marketing & outreach
➢ Maximize completed apps through
easy process, accessible devices,
multilingual support & parent
training
➢ Optimize lottery, matching, &
assignment processes
➢ Maximize matching and filled
seats by over-communication with
parents and added transparency

9. • Make sure your application is short and
simple!
• Make it easily accessible
• Automatically assign application priorities
and route forms
• Enable families to provide verified
signatures, upload attachments
Best Practice #1:
Simplify the Application Process
“We’re obsessed
with ensuring that
our application
process is flawless
and accessible for
families.”
Trey Thompson
Enrollment Analyst
Noble Network, Chicago

10. Best Practice #2:
Increase confidence in data integrity
• Use forms with intelligent auto-completion
• Verify addresses with Google Maps and USPS
• Standardize the collection of data - validation, data rules, etc.
• Reports like age-inconsistency report and duplicate applications
report
• Take the edge off by practicing in sandbox!

11. Best Practice #3:
Save time and improve efficiency
• Run lotteries with unique, customizable priorities, timelines,
applicant types
• Send automated notifications with deadline reminders, missing
info requests, offer status
• Enable parents to register online immediately following receipt
of offer

12. Best Practice #4:
Provide real-time application status
• Enable parents to track the status of their
application at any time
• Track applicants eligible for offer and send
notifications with click of button
• Monitor dynamically updated waitlist based on
lottery preferences
“I can now get back
to families right
away...there is
immediate
engagement.”
Scot Kerr
Achievement First

13. Best Practice #5:
Meet compliance and reporting requirements
• Make sure your data is secure!
• Monitor all moves & changes in applications
and maintain audit logs
• Download data for custom reporting and
analytics
“SchoolMint
ensures tight
compliance and
enables more
insightful analysis.”
Charlie Wolfson
Alliance College-Ready
Public Schools, LA

14. Best Practice #5a
You Can’t Measure What You Can’t Manage
“We obsess about reports and data and
want to make sure we can make decisions
based on this data. We look at the funnel -
lead cultivation, applicants, lottery
participants, waitlist, etc.”
Javier Dimas, IDEA PS
“What is really important to me is
tracking monthly pacing vs prior
year on key application and
enrollment metrics - things like
total # of applications and offer
to registration conversion.”
Betty Chen Roja, Summit PS

15. “We were drawn to
SchoolMint because of its
unparalleled user experience
– it was comprehensive and
easy to use, and we could
trust it would be the best fit for
all of our stakeholders.”
Jaciel Castro
Student Recruitment Manager
KIPP San Antonio Public Schools
“We chose SchoolMint to
manage our school choice
programs. No other system
could support our complex
lottery needs….”
Mandele Davis
School Choice Project Manager
Spring Branch ISD | Houston, TX
“Across the board, SchoolMint
has really streamlined our
operations.”
Clinton Loo
Operations Analyst
Aspire Public Schools
“Within two years, my school
has gone completely paper-less
for all applications, registrations
and re-enrollments!”
David Bond
Director, Operations and Enrollment
No Oakland Community Charter
Schools