The document discusses Michigan's efforts to streamline data usage across schools through the implementation of statewide data hubs. It outlines how the data hub solution is designed to integrate different education systems like student information, special education, food services, and transportation systems. The data hubs use the Ed-Fi open source framework and are being piloted in 5 regions. The goals are to eliminate redundant data entry, improve data accuracy, and provide a single source of actionable data and reporting. The timeline outlines a phased statewide rollout through 2016-2017 with all districts connected to their regional data hub and using state reporting capabilities.

1. Technology Readiness in Michigan
Streamlining Data Usage in Michigan
Using Ed-Fi

2. Agenda
 Why we feel data integration is important
 How the data hub solution is designed
 What the data hubs will do
 Funding & Timeline
 Cockpit Walkthrough
 Questions

3. I’m not from this Michigan

4. Although I did graduate from
Michigan State

5. I guess OSU did ok last year, too

6. Collaboration…
Competition is great in college
football, but …
When it comes to educating kids, we
need to work together to give all
kids a quality education.

7. The Ed-Fi Alliance gives us a
platform to do that
 Open Source Toolkit
 Unified data model
based on CEDS
 Operational Data
Store (ODS)
 XML Interchange
Schemas
 RESTful API
 Dashboard Framework
 Sample Dashboards

8. SEAs Licensed
LEAs and/or ESAs
Licensed
Ed-Fi Usage Across the Country

9. What data challenges
do you/we face?
Inaccurate and
Inconsistent Data
Various Data
Formats
Data
Security
and Privacy
Integrations
Prone to
Breaking
Timeliness
of data
Need for
actionable data
Cost

10. What was the original request
from the Michigan legislature?
 Develop means of achieving common
statewide SIS programs that address the
proliferation of SIS
 Develop standardized systems and move
districts to fewer, common SIS
 Transition to a statewide SIS program that
offers no more than five SIS with one
dedicated as a “state solution”

11. 2013-14
14 SIS
87% Common

13. Data Integration Activity Vision
The Data Integration activity is
designed to streamline the use of
educational information statewide
through common data & common
solutions

14. This is a Major Cultural Change
 We have been two years in
planning and development
 We desire to get every district on
board
• State’s timeline – this year
• Realistically – the next two years
 Initially there won’t be a huge
benefit until vendors come on
board
 Eventually it will completely change
the way we do business

15. Concept of Project
System 1
Ex: Student
Information
System
System 2
Ex: Special
Education
System
System 3:
Ex: Food
Service
System
System 4:
Ex: Data
Warehouse
System
System 5:
Ex:
Transportation
System
Data Collected
• Student
information
• Scheduling
• Attendance
• Grades
Data Collected
• Student
information
• Individualized
Education
Plan (IEP)
• Accommodations
Data Collected
• Student
information
• Lunch
balance
• Payment
information
Data Collected
• Student
information
• Local
assessments
• State
assessments
Data Collected
• Student
information
• Route
information
District Perspective
Challenges:
• Redundancy of data entry
• Inaccuracy of data
• Few if any systems “talk” to each other
• Not one place to access all this data

16. The Solution
System 1
Ex: Student
Information
System
System 2
Ex: Special
Education
System
System 3:
Ex: Food
Service
System
System 4:
Ex: Data
Warehouse
System
System 5:
Ex:
Transportation
System
Data Hub
Data Quality
Method to validate
that data is accurate
and eliminate
redundant input
Single Source of
Actionable Data
• Reports
• Dashboards
Advantages:
• Eliminate the need for redundant data entry
• Validate accuracy of data
• Data can be shared between systems
• Reporting allows all data to be viewed in one place

17. How does this work?
MISTAR
MISTAR
MISTAR
Meal Magic
Polyplot
PowerSchool
Illuminate SE
Data Director
Meal Magic
Edulog
Synergy
Tienet SE
IRIS/IGOR
Meal Magic
VersaTrans
Skyward
Illuminate SE
Illuminate DnA
Transfinder
PowerSchool
Illuminate SE
Schoolnet
Meal Magic
Pilot Data Hub
Kalamazoo RESA
Waterford
(GMEC)
Ludington
(IMC)
Wyoming
(Kent)
Sault Area
(RNMC)
Berrien
Springs
(SWMI)
KEY: Student Information Systems
Special Education Systems
Data Warehouses
Food Services
Transportation Systems
Common Exchange Format

18. Data Hubs align to TRIG Regions
Kalamazoo
RESA
Copper
Country Wexford-
Missaukee
ISD
Kent ISD
Oakland
Schools

19. Data Hub Deployment
 A QA Environment has been completed for
testing new releases
 A Staging (ST) Environment has been
completed for preparing new releases
 5 Production Data Hubs are in place
 Districts will come onto the data hub in their
TRIG Region (OnBoarding)
 TRIG Website provides the links:
http://22itrig.org/activities/data-
integration/applications/

21. Data Hub/Ed-Fi Uses

22. Systems Integration
 Created cockpit application
 Primarily working with SIS vendors
• Edupoint Synergy
• Infinite Campus
• MISTAR
• Pearson PowerSchool
• Skyward
• SunGard eSchoolPlus

23. Systems Integration
 Working with vendors on outbound
integrations (both XML and Web Service)
• Alert, Assessment, Data Warehouse Food
Service, Library, Special Education,
Transportation
 Added Reporting Capability
 Implemented Ed-Fi 2.0 ODS, XML and Web
Services API
 MSDF: System of Authority and Granular
Security

24. Unification of Data Collections
 Developing extensions for all CEPI MSDS
fields not currently covered in Ed-Fi spec
 Analysis and Design of State Reporting
Generation
 Coming Soon: Pilot state reporting
generation, including request for UIC process
 Potential: Reports for Pupil Accounting and
Auditing

25. Dashboards
 Ed-Fi Solution has dashboard development
framework and starter dashboards
 Authentication being put into place and
dashboards have been created for some
pilot districts
 The state is considering the data hubs for
presentation of M-STEP assessment results
for parents, students and educators.
 Demo version of dashboards:
https://dashboard-sample.midatahub.org/

27. Drill Down Capability

29. Identity and Access Control
 Specifications for Statewide Single Sign-On
(SSO) developed
 Integrated EUPISD Regional Active Directory
 In Process:
• SSO Authentication for cockpit and dashboard
• Integrating MISchoolData

30. Local
Local
Local
Active Directory
Federation Services
Regional ODS rollup
views
IDM Synchronization
Server
(Microsoft
Forefront Identity
Manager)
Federated SSO
applications
State-wide
Active Directory
AD or LDAP
authentication-based
applications
SSO Environment
Local LDAP Or
Active Directory
Active Directory
Federation Services Or
Other Federation Service

31. For Future Consideration
 Student Record Movement
 Data Warehouse/Analytics
 Interventions
 App Store

32. Ed-Fi Exchange

33. Student Early Warning System
 This system shows educators at the classroom, school, or
district level metric indicators to provide caution and failure
warnings about their students. Based on research by Dr.
Robert Balfanz, the EWS focuses on 5 statistically
significant predictors of dropout risk:
• A daily attendance rate of less than 80 percent
• More than 5 school code of conduct violations
• One or more state reportable offense violations
• A failing math grade
• A failing English language arts grade
 Pre-configured for the dashboard, students struggling in
any of these areas are identified and flagged as a dropout
risk in the EWS

34. EWS Dashboard

36. Student Level Detail

37. What has our funding looked like?
 Funding Allocations
• Year 1, 2013-14 - $1.0M
• Year 2, 2014-15 - $1.0M
• Year 3, 2015-16 - $2.0M
• Year 4, 2016-17 - $2.2M
 Everything accomplished to date has
occurred with under $2.0M funding thanks to
work from Ed-Fi Alliance and other states

38. Governance
Model
(Draft)

39. Support Model

40. Cockpit Roles
 Operations Manager (2 statewide)
 Data Hub Data Custodian (1 per region)
 Data Hub System Administrator (1-3/region)
 District Superintendent/Lead Admin
 Proxy for District Superintendent/Lead
Admin
 Tech Contact
 Data Steward

41. Timeline
11-1-2015
*Data Hubs
Functional for
District
Configuration
6-30-2016
*Complete
Statewide Rollout
– All districts with
connected SIS
onboard
9-1-2016
*Pilot readiness
of state reporting
6-30-2017 *All
districts onboard.
*State Reporting
functional as an
option for
districts

42. Implementation Steps
 Complete Data Hosting Agreement –
Electronic Signature
 Data Hub Support Specialist
Assigned
 System Configuration
 SIS Integration
 Data Quality Verification
 Usage of Approved Third-Party Integrations
 Usage of Additional Data Hub Capabilities

43. Login Page

44. ISD List with Searching

45. ISD List Expanded with Districts

46. Selected District – Top Portion

47. School District – Bottom Portion

48. Inbound Integrations - Top

49. InBound Integrations - Scheduling

50. InBound Integrations - Log

51. Build - Schedule

52. Build - Log

53. Outbound Integration

54. Outbound Integration – Cont’d

55. API Integration

56. Reports

57. At-A-Glance Report

58. At-A-Glance Part2

59. FAQ

60. FAQ - Expanded

61. Legal Agreements

62. Systems Inventory

63. Integration Status

64. Summary
 This has been a huge and complex project
 The collaboration on this project has been
tremendous
 This cannot be built in a day – It will evolve
over time
• Year 1 – Planning
• Year 2 – Development
• Year 3 – Implementation
• Year 4+ – Expansion

65. Questions
 Visit our website at 22itrig.org for more
information
 Contact Information
•Don Dailey
•Don.Dailey@Kresa.org
•269-250-9264