Our Disappearing Content: Why Digital Preservation Matters
The average organization is focused on producing and capturing content. When content is no longer needed for active work, it fades from memory. You may remember where an email or document from two years ago resides, but it will undoubtedly take you longer to find it than anticipated. If it falls to someone else to find it, they will likely waste an entire afternoon before giving up. As time passes, the challenge to find any given piece of content increases. Even if you do find it, the digital file may be unreadable. While the odds you will need the content decreases, its value and the importance of finding it will grow. Either as critical evidence or a piece of history, rarity can increase content’s value. These slides from my July 18, 2018 webinar, explains the risks in not thinking about digital preservation sooner rather than later. Afterwards, you will understand: - What makes content more challenging to access over time - The risks in not adequately managing your content - How you can take steps today to ensure that information is not lost
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Our Disappearing Content: Why Digital Preservation Matters
- 1. Why Digital Preservation Matters Laurence Hart, CIP Director, TeraThink Our Disappearing Content July 18, 2018 https://www.trover.com/d/IEQP-coca-cola-factory-atlanta-georgia
- 4. 4 The capabilities to ensure the readability and usability of digital information that must be retained for longer than 10 years. - AIIM 2017 Digital Preservation Market Research http://philologophile.blogspot.com/2010/09/my-1838-websters-dictionary.html
- 5. 5 https://ottawacitizen.com/news/local-news/city-confirms-it-has-documents-at-storm-damaged-iron-mountain-building Paper Is A Problem Because… Piles Up Quick Hard To Share Hard to Find Subject To Damage
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- 17. 17 Make Sure You Capture And Classify Automate, Don’t Add Work One Step At A Time Pay It Forward
- 18. Laurence Hart, CIP lhart@terathink.com @piewords Thank You https://www.trover.com/d/IEQP-coca-cola-factory-atlanta-georgia
Editor's Notes
- Our information is vanishing before our eyes. It is even happening faster than expected these days.
- Jed Cawthorne - What Sword Fighting Can Tell Us About Long-Term Digital Preservation https://www.cmswire.com/information-management/what-sword-fighting-can-tell-us-about-long-term-digital-preservation/
- We define digital preservation as “the capabilities to ensure the readability and usability of digital information that must be retained for longer than 10 years.” AIIM 2017, Digital Preservation eBook http://info.aiim.org/digital-landfill/6-reasons-digital-preservation-needs-to-be-part-of-your-intelligent-information-strategy
- Sharing Lost
- Decaying media/file corruption Lost Formats (WordPerfect and Word) Black Box (what is in the file?
- Not just history. Using something as a starting point. Legal requests.
- Format, location, redundant. PDF/A, text, CSV Seed Vault in Norway
- Auto-export, rendition generation
- Sure, you can probably worry less about bad media but cloud apps are still someone else’s servers And firms go out of business And formats still don’t stop aging out
- Stress that even if narrow in scope, understanding the entire domain will help so