Get an experienced introduction to building and driving governance for SharePoint and Office 365.

1. Making Governance work for
Businesses, IT and Users

2. Why are we still talking
about governance?
“The importance of IT governance
is connected to the ongoing need –
within organizations – to focus
value creation efforts on strategic
objectives and to better manage
the performance of those
responsible for creating this value
in the best interest of stakeholders”
The importance of IT
governance
Focus value creation efforts on
strategic objectives
Manage the performance of
those creating value
Best interest of stakeholders
The WHY
The WHAT
The WHO

4. Making governance ”standard”
• Goverance is a part of the game... ALWAYS!
• Imagine a car without windows, no gps or dashboard of any kind!
• A ”standard” for HOW is required
• to get everyone to understand why, what and who?
• to understand the resources that are reqired
• to ensure that everyone is doing the right thing
• to be able to ”Learn and Adopt”
Enter ”GOVERNANCE PRINCIPLES”!

5. The 8 principles of Good Governance Practices
Governance principles are foundational principles used to supporting decisions during governance
practice implementation and operation. They are a part of The SharePoint Governance Framework
1. SHAREPOINT FOR BUSINESS
2. DISTRIBUTED OWNERSHIP
3. DESIGN FOR GOVERNANCE
4. METHOD RULES
5. BUILD TO GROW
6. PRACTICE, OT PREACH
7. VISIBLE AND TRANSPARENT
8. LEARN AND ADOPT

6. 1.
Strategy
2.
Implementation
3.
Governance
1. ESTABLISH THE STRATEGIC FOUNDATION
• What role is SharePoint playing in our company?
• What are the boundaries to other system
platforms?
• Who has the responsibility to deliver the expected
value and results?
• What are the strategic objectives that SharePoint
can effectively support? (Business Drivers for
SharePoint)
• GOVERNANCE PRINCIPLE: ”SharePoint for
business”
2. BUILDING AND IMPLEMENTING A GOVERNANCE PRACTICE
• Establishing Roles and Resposibilities
• GOVERNANCE PRINCIPLE: ”Distributed Ownership”
• Align with technical capabilities
• GOVERNANCE PRINCIPLE: ”Design for Governance”
• Common framework to practice and operate
• Methods and taxonomy
• GOVERNANCE PRINCIPLE: ”Build to grow”. ”Method Rules”
• Maintain line-of-sight to Strategic Objectives (Business Drivers)
3. PRACTICING GOVERNANCE
• Run a governance practice
• GOVERNANCE PRINCIPLE: ”Practice, not
preach!”
• Maintain compliance and manage risk for:
• Content & Information
• ”Information Management”
• Technology and infrastructure
• ”IT Governance”
• Work processes
• ”Business Governance”
• Report to the entire organization
• GOVERNANCE PRINCIPLE:
”Visible & Transparent”
• Update to reflect changes
• GOVERNANCE PRINCIPLE:
”Method rules”
• GOVENANCE PRINCIPLE:
”Learn and adopt”
The governance lifecycle
.
.
.
.

8. SharePoint Governance
Framework 6.0
Information
System Governance
Framework
Opening up the scope of
Managed Systems
Introducing new system
dependency model
Strengthening
Quality Management by
making it more implicit
Providing a clear interface
to Change Management and
Service Delivery
More information to come on this. www.procurati.com

11. Top challenges (and misconceptions)
1. «No one size fit all!»
2. We need to write a Governance plan!
3. This is sooooooo boring...
4. It’s all in my head, but I can not write it down
5. I am not confident that I can make these decisions
6. Lack of «decision base»
7. Governance «check-mark attitude»
8. ...
(I bet you can come up with a few more of you own...)

12. ESTABLISH COMMON UNDERSTANDING OF YOUR BUSINESS PLATFORM (EVERYONE)
CHOOSE A STANDARD (FRAMEWORK) FOR PRACTICING GOVERNANCE
ADOPT OPERATIONAL TOOLS TO MAKE GOVERNANCE VISIBLE AND OPERATIONAL
Strategy Communication
Ownership and
Responsibilities
Management
commitment

13. sharepointpeople.wordpress.com
linkedin.com/in/skjoenaa
facebook.com/skjoenaa
anders@procurati.com

14. Supporting the
community
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