This document provides guidance on setting up absence management functionality in Oracle Fusion Human Capital Management for organizations in the United Arab Emirates. It outlines the order and steps for creating rate definitions, absence elements, derived factors, eligibility profiles, absence plans, and absence types to support various types of absences like annual leave, sick leave, maternity leave, and unpaid leave. It also describes how different types of absences should be recorded as transactions by users.

1. Oracle Fusion Human Capital Management for
United Arab Emirates
Absence Management Implementation and Functional
Considerations
O R A C L E W H I T E P A P E R | A P R I L 2 0 1 6

2. ORACLE FUSION HUMAN CAPITAL MANAGEMENT FOR UNITED ARAB EMIRATES – ABSENCE MANAGEMENT IMPLEMENTATION AND FUNCTIONAL
CONSIDERATIONS
Disclaimer
The following is intended to outline our general product direction. It is intended for information purposes
only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code,
or functionality, and should not be relied upon in making purchasing decisions. The development, release,
and timing of any features or functionality described for Oracle’s products remains at the sole discretion
of Oracle.
Table of Contents
Introduction 2
Overview 2
Absence Transactions 3
Setup Sequence for Absence Management 3
Create Rate Definitions 3
Create Absence Elements 4
Create Derived Factors 5
Create Eligibility Profiles 6
Create Absence Plans 8
Create Absence Types 11
Worked Example: Sick leave 14

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Introduction
This paper provides examples, based on statutory requirements, of the setup tasks required for creating UAE-specific absence
elements and absence management for your enterprise from Release 10 onwards.
This paper assumes that the following associated documents have been read:
» Implementing Absence Management
» Creating and Assigning a Work Schedule
» Trouble-Shooting Fusion Absence / Payroll Integration Issues (Doc ID 1930654.1)
» Oracle Fusion HRMS (United Arab Emirates): HR Implementation and Functional Considerations
» Oracle Fusion HRMS (United Arab Emirates): Payroll Implementation and Functional Considerations
Overview
With absence management you can manage worker absences and corresponding entitlements. You can create absence types based
on predefined absence patterns, and associate them with absence plans. You must associate an absence element with an absence
plan if you wish to transfer the following information for payroll processing:
» Payments for absent time during maternity or long term sickness
» Disbursement of partial time accruals
» Accrual disbursement when plan enrolment ends
» Absence liability amounts
You can process the payments in Oracle Fusion Global Payroll or use HCM extracts to transfer the information to a third-party payroll
application for processing.
The following objects need to be defined:
» Rate Definitions
» Absence Elements
» Derived Factors
» Eligibility Profiles
» Absence Plans
» Absence Reasons
» Absence Certifications
» Absence Types
» Absence Categories
To support the following types of absence:
» Annual leave
» Sick leave
» Maternity leave
» Paternity leave
» Pilgrimage leave
» Bereavement leave
» Unpaid leave
The suggested order for defining objects ensures that information is available when required.

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Absence Transactions
The following information is based on how users record absence information.
The assessment date for all types of leave, except Maternity or Paternity, would normally be when the absence begins.
The assessment date for Maternity or Paternity leave would normally be based on a qualification date.
For example, statutory maternity leave is for 60 working days, and 12 working days are to be taken prior to the expected birth of the
child. The assessment date would be based on a qualification date. The qualification date formula would be the expected birth date
minus 14 calendar days, or 12 working days based on a 6-day working week.
Annual Leave
To record annual leave the user must enter the start and end dates, but start and end times are optional.
Open ended annual leave is not expected.
Sick Leave
To record sick leave the user must enter the start and end dates, but start and end times could be optional.
The end date would be entered when the person returns to work so open ended sick leave is allowed.
Maternity Leave
To record maternity leave the user must enter the expected date of childbirth and the planned start and end dates of leave.
As statutory maternity leave has to start no later than 12 working days before the expected date of childbirth there is no earliest start
date.
The latest start of leave should be calculated as 14 calendar days prior to the expected date of childbirth.
Actual date of childbirth is required.
Actual start date will be required and actual return date will be entered when the person returns to work, so open ended maternity
leave is allowed.
Paternity Leave
To record paternity leave the user must enter the expected date of childbirth and the planned start and end dates of leave.
Actual date of childbirth is not required.
Actual start date and actual return date will be required, but start and end times are optional.
Pilgrimage Leave
To record pilgrimage leave the user must enter the start and end dates, but start and end times are optional.
Open ended pilgrimage leave is not expected.
Bereavement Leave
To record bereavement leave the user must enter the start and end dates, but start and end times are optional.
Open ended bereavement leave is not expected.
Unpaid Leave
To record unpaid leave the user must enter the start and end dates, but start and end times are optional.
Open ended unpaid leave is not expected.
For further information on Unpaid leave processing refer to Upgrade to Global Absences and Functional Considerations (UAE, Saudi
Arabia, Kuwait) (Doc ID 1918703.1)
Setup Sequence for Absence Management
The suggested setup sequence for absence management is as follows:
Create Rate Definitions
You can create rate definitions to calculate compensation rates and other rates, such as accrual rates, using payroll balances. You
can use rate definitions in absence plans or by calling the rate calculation formula from another formula. If the rate is based on more

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than one balance, you can specify multiple rate contributors. Use the Manage Rate Definitions task in the Payroll Calculations work
area.
See Implementing Absence Management: Rate Definitions
You must specify a periodicity, such as hourly or weekly, for the returned rate and each rate contributors. When you use the rate in a
formula, you can, however, override the default periodicity.
The rate calculation:
1. Converts all values that contribute to the rate into a single periodicity.
2. Converts that rate into the return periodicity.
For example, for a rate with a periodicity of weekly using the annualization conversion formula, the rate calculation does the following:
1. Calculates an annual figure from the value and periodicity of each contributing earning and deduction.
2. Converts the annual figure into a weekly value.
By default, rates are converted using the following values:
 52 weeks in a year
 12 months in a year
 260 working days in a year
To specify different conversion rates, you can define your own formula using the Rate Conversion formula type.
For example the formula provided for an annualized rate conversion includes the calculation based on 260 working days in a year, a 5
day working week, whereas a 6 day working week equates to 312 working days in a year. The following is an example of how to
create a formula based on a 6 day working week:
» Navigate to task Manage Fast Formulas in the Payroll Calculations work area
» Search for a formula of Type equal to Rate Conversion
» Select ANNUALIZED RATE CONVERSION
» Copy Formula Text (do not edit original fast formula)
» Create a new fast formula using Create icon at top of search results table
» Enter Formula Name
» Select Type as Rate Conversion
» Enter a Description
» Select an existing UAE Legislative Data Group
» Enter the Effective Date from which fast formula can be used
» Insert Formula Text copied from the original ANNUALIZED RATE CONVERSION fast formula
» Edit Formula Text by changing all instances of 260 to 312
» Save and Submit the fast formula
» Compile the fast formula
Create Absence Elements
The Manage Elements task uses a questionnaire to gather information which is then used to create all the supporting payroll definitions
such as elements, balances, formulas, and calculation component required to process absences. Follow the steps detailed below:
» Navigate to task Manage Elements in the Payroll Calculations work area
» On the Manage Elements page, click Create
» On the Create Element window, select the Legislative Data Group and Absences from the list for Primary Classification

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» Select the appropriate value from the table below for Secondary Classification
» The Category will be defaulted to Absence
» Select Continue to open the Create Element page
Absence Type Secondary Classification
Annual Leave Vacation
Sick Leave Sickness
Maternity Leave Maternity
Paternity Leave Maternity
Pilgrimage Leave Other
Bereavement Leave Other
Unpaid Leave Other
» Enter Name for the element. Note: This name is used as the prefix for all supporting payroll definitions that are created, for
example elements, balances and formula
» Enter a Reporting Name Note: this is the name shown when the element is displayed on reports
» Enter a Description for the element
» Enter the Effective Date from which the element can be used
» Enter the Currency Note: the default value, based on the LDG previously selected, is UAE Dirham
» Select the calculation units as Days
» Select the appropriate value from the table below for type of absence information
» Select Next
Absence Type Type of Absence Information for Payroll
Annual Leave Accrual balances and Absences
Sick Leave Qualification Absences
Maternity Leave Qualification Absences
Paternity Leave Qualification Absences
Pilgrimage Leave Qualification Absences
Bereavement Leave Qualification Absences
Unpaid Leave No Entitlement Absences
The review page summarizing the values entered will be shown. If the details are correct press Submit button to create the element and its
associated payroll definitions, otherwise correct the information before submitting.
After creating element eligibility records via the Element Summary click Done.
Create Derived Factors
Derived factors define how to calculate certain eligibility criteria that change over time, such as a person's age or length of service.
You add derived factors to eligibility profiles and then associate the profiles with objects that restrict eligibility.

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See Implementing Absence Management: Eligibility Profiles
The following derived factors can be created via the Manage Derived Factors task:
» Age
» Length of service
» A combination of age and length of service
» Compensation
» Hours worked
» Full-time equivalent
For example when annual leave is based on length of service, 30 days for service over 12 months, create a derived factor.
If you cannot define the required criteria as a derived factor create a user-defined criteria. For example Pilgrimage leave will only apply
to those workers whose Religion is Islam, and Religion is not included as one of the types of derived factor.
» Navigate to Plan Configuration work area in Benefits Administration
» Select Manage User-Defined Criteria task from task list
» Create a new user-defined criteria using Create icon at top of search results table
» Enter a Name for the criteria
» Enter a Description for the criteria, if required
» Enter the Short Code for the criteria
» Select Table Person Attributes
» Select Lookup PER_RELIGION
» Select Column ATTRIBUTE_CATEGORY
» Select Save and Close
Create Eligibility Profiles
Create eligibility profiles to define criteria that determine whether a person qualifies for objects that you associate the profile with. You
can associate eligibility profiles with objects in a variety of business processes.
See Implementing Absence Management: Eligibility Profiles
As the majority of absence types will be applicable to all workers it is suggested that the only eligibility profiles that need to be created
are for:
» Annual leave
» Maternity leave
» Paternity leave
» Pilgrimage leave
Eligibility Profile for Annual leave:
» Navigate to Plan Configuration in Benefits Administration work area
» Go to Eligibility Profiles tab
» Create a new eligibility profile using Create icon at top of search results table
» Select Create Participant Profile
» Enter Name for the profile
» Select Assignment to Use as required

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» Profile Usage defaults to Benefits
» Status defaults to Active
» Go to Eligibility Criteria: Employment tab
» Go to Probation Period tab
» Create a new eligibility criteria using Create icon at top of table
» Enter Sequence as 1
» Enter details as required, tick Exclude to exclude those on probation
» Select Save and Close
Eligibility Profile for Maternity leave:
» Navigate to Plan Configuration in Benefits Administration work area
» Go to Eligibility Profiles tab
» Create a new eligibility profile using Create icon at top of search results table
» Select Create Participant Profile
» Enter Name for the profile
» Select Assignment to Use as required
» Profile Usage defaults to Benefits
» Status defaults to Active
» Go to Eligibility Criteria: Personal tab
» Go to Gender tab
» Create a new eligibility criteria using Create icon at top of table
» Enter Sequence as 1
» Select Gender Female
» Select Save and Close
Eligibility Profile for Paternity leave:
» Navigate to Plan Configuration in Benefits Administration work area
» Go to Eligibility Profiles tab
» Create a new eligibility profile using Create icon at top of search results table
» Select Create Participant Profile
» Enter Name for the profile
» Select Assignment to Use as required
» Profile Usage defaults to Benefits
» Status defaults to Active
» Go to Eligibility Criteria: Personal tab
» Go to Gender tab
» Create a new eligibility criteria using Create icon at top of table
» Enter Sequence as 1
» Select Gender Male
» Select Save and Close
Eligibility Profile for Pilgrimage leave:
» Navigate to Plan Configuration in Benefits Administration work area
» Go to Eligibility Profiles tab
» Create a new eligibility profile using Create icon at top of search results table
» Select Create Participant Profile

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» Enter Name for the profile
» Select Assignment to Use as required
» Profile Usage defaults to Benefits
» Status defaults to Active
» Go to Eligibility Criteria: Other tab
» Go to User Defined Criteria tab
» Create a new eligibility criteria using Create icon at top of table
» Enter Sequence as 1
» Select User-Defined Criteria as previously defined user-defined criteria for Religion
» Select Meaning Islam
» Select Save and Close
Create Absence Plans
Absence Plans determine how entitlements are calculated; the timeframes used in the calculations; the actual parameters of the
entitlements; the relationship to payroll and other such functions.
The following types of Absence Plan are available:
 Accrual - Accrual is the entitlement time that is earned by the employee on some periodic basis. An accrual may not mean
that the specific time may be available for the employee to use. Accrual simply implies that entitlement time is given under
predefined conditions at continuous points of time during the life of the plan.
 Qualification - A Qualification Plan is a form of Absence Plan in which the employee’s entitlement to time off is not earned on
a period basis but is granted to them. Non-accrued plans are typically used for entitlements other than vacation (e.g.
sickness, maternity, family leave, jury duty, military service).
 No Entitlement – A Plan which has neither Accruals nor Entitlements defined. Commonly this type of plans is used to track
Loss of Pay or Unpaid Absences.
Once defined, an Absence Plan can be associated to one or more Absence Types.
See Implementing Absence Management: Absence Plans
In UAE plans need to be created to support the following absence types:
» Annual leave
» Sick leave
» Maternity leave
» Paternity leave
» Pilgrimage leave
» Bereavement leave
» Unpaid leave
Please note that not all attributes are applicable for each type of absence plan.

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The following is the suggested setup for each absence plan based on statutory requirements. Use this table as a guideline as to what
to enter for Plan Attributes.
Plan Attributes
Annual leave Sick leave
Maternity
leave
Paternity
leave
Pilgrimage
leave
Bereavemen
t leave
Unpaid leave
Plan Type Accrual Qualification Qualification Qualification Qualification Qualification No entitlement
Type Anniversary Year Rolling Backward
Absence
Duration
Absence
Duration
Absence
Duration
Absence
Duration
Calendar Year
Anniversary Event Rule Hire Date N/A N/A N/A N/A N/A N/A
Term Duration N/A 1 N/A N/A N/A N/A N/A
Term Duration UOM N/A Years N/A N/A N/A N/A N/A
Start Rule N/A Absence start date N/A N/A N/A N/A N/A
Overlap Rule N/A Exclude N/A N/A N/A N/A N/A
» Navigate to task Manage Absence Plans in the Absence Administration work area
» Create a new absence plan using Create icon at top of search results table
» Enter Effective As-of Date
» Select Legislation UAE
» Select Plan Type as suggested in the table above and Continue
» Go to Plan Attributes tab
» Enter Plan name
» Select Legislative Data Group
» Select Status Active
» Select Plan UOM Days
» Select Type as suggested in the table above
» Select Anniversary Event Rule, if applicable, as suggested in the table above
» Enter Term Duration, if applicable, as suggested in the table above
» Select Term Duration UOM, if applicable, as suggested in the table above
» Select Overlap Rule, if applicable, as suggested in the table above
The following is the suggested setup for each absence plan based on statutory requirements. Use this table as a guideline as to what to
enter for Participation
Participation
Annual
leave
Sick
leave
Maternity
leave
Paternity
leave
Pilgrimage
leave
Bereavement
leave
Unpaid leave
Qualification
Date Rule
Absence Start
Date
Absence
Start Date
Date of Childbirth
or Placement
Date of Childbirth
or Placement
Absence Start
Date
Absence Start
Date
Absence Start
Date
Eligibility
As previously
created
null
As previously
created
As previously
created
As previously
created
null null

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For all absence plans:
» Go to Participation tab
» Select Qualification Date Rule as suggested in the table above
» Select Entitlement End Rule As of Event
» Add a new Eligibility using Select and Add icon at top of table, that were previously created for Annual leave, Maternity leave,
Paternity leave and Pilgrimage leave only
For Annual leave absence plan only:
» Go to Accruals tab
» Select Accrual Definition Formula
» Select Accrual Formula previously created
» Enter Payment Percentage 100 %
» Select Accrual Method Front-loaded
» Select Accrual Frequency Source Person primary frequency
» Select Partial Accrual Period Formula None
» Select Accrual Vesting Rule None
» Select Ceiling Rule None
Accrual Formula Example: entitlement for annual leave could be based on:
o Service is less than or equal to 6 months = Pay Rate Factor –100% and Days equals 0, and
o Service is more than 6 months and less than or equal to 12 months = Pay Rate Factor –100% and Days equals 0, and
o Years of service is more than 5 years = Pay Rate Factor –100% and Days equals 30, and
o Annual leave can be carried forward on the anniversary of their hire date or the 1st
January depending on company policy,
but must be taken by the end of 90 days
o Any carried forward leave not taken by the allotted time cannot be paid (unless their contract states otherwise)
See Implementing Absence Management: Absence Plans: Formula Creation and Error Handling for Absence Management
The following is the suggested setup for each absence plan based on statutory requirements. Use this table as a guideline as to what to
enter for Entitlements.
Entitlements
Sick leave Maternity leave Paternity leave Pilgrimage leave Bereavement leave
Entitlement
Start Date
Absence Start Date Qualification date Qualification date Absence Start Date Absence Start Date
Qualification
Details
Sequence
As required As required 1 1 1
Expression
Builder
Example
Sequence 1 = Duration
30 Days and Payment
percentage is 100%
Sequence 2 = Duration
60 Days and Payment
percentage is 75%
Sequence 3 = Duration
30 Days and Payment
percentage is 0%
Example
Sequence 1 = Duration
45 Days and Payment
percentage is 100%
Sequence 2 = Duration
10 Days and Payment
percentage is 0%
Example
Sequence 1 =
Duration 3 Days
and Payment
percentage is
100%
Example
Sequence 1 = Duration
30 Days and Payment
percentage is 100%
Example
Sequence 1 = Duration
130 Days and Payment
percentage is 100%

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For all absence plans:
» Go to Entitlements tab
» Select Entitlement Definition Type Matrix
» Enter Entitlement Start Date as suggested in the table above
» Add Qualification Band Matrix using Add icon at top of table
o Enter Sequence 1
o Enter expression builder 1=1
» Add Qualification Details using Add icon at top of table. For example entitlement for sickness leave could be based on a matrix
where:
o Sequence 1 = Duration 15 Days and Payment percentage is 100%
o Sequence 2 = Duration 30 Days and Payment percentage is 50%
o Sequence 3 = Duration 45 Days and Payment percentage is 0%
For Unpaid leave absence plan only:
» Do not go to Entitlements tab as there are no entitlements
For all absence plans:
» Go to Entries and Balances tab
See Implementing Absence Management: Absence Plans on how to complete this section. This is required to be completed for enabling
payroll, linking the element and attaching the rate definition.
Create Absence Types
Broadly speaking, Absence Type controls the description of the absence (example: Holiday, Vacation, Sickness Leave) and can be
further refined by using Absence Reasons. Absence Type also controls what type of information is available to include within self-
service and administrative transactions.
Absence Types will tie the actual transaction of scheduling and recording absences to the plans that process the absence for payment
and balance maintenance.
Patterns provide high level control of how the application collects date information and how certain data is displayed.
The UI patterns available are:
» Generic absence
» Childbirth or Placement
» Illness or Injury
See Implementing Absence Management: Absence Types, Reasons and Categories
Create the following Absence Types:
» Annual leave
» Sick leave
» Maternity leave
» Paternity leave
» Pilgrimage leave
» Bereavement leave
» Unpaid leave

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The following is the suggested setup for each absence type based on statutory requirements. Use this table as a guideline as to what
to enter for Type Attributes.
TYPE ATTRIBUTES
Create
Name
Annual
leave
Sick leave Maternity leave Paternity leave Pilgrimage leave Bereavement leave Unpaid leave
Pattern
Generic
Absence
Illness or injury
Childbirth or
Placement
Childbirth or
Placement
Generic Absence Generic Absence Generic Absence
General Attributes
Event Type N/A N/A Child birth Child birth N/A N/A N/A
Special Conditions N/A None
 Postnatal
complications
 Miscarriage
 Prenatal
complications
 Premature childbirth
 Postnatal
complications
 Miscarriage
 Prenatal
complications
 Premature
childbirth
N/A N/A N/A
Duration Rules
Maximum Duration
Alert
None Warning Error Error Error Error N/A
Maximum Duration N/A 90 55 3 30
130 for Muslim
females
5 for all others
N/A
Partial Day Unlimited Unlimited Not allowed Not allowed Not allowed Not allowed Not allowed
» Navigate to task Manage Absence Types in the Absence Administration work area
» Enter Effective As-of Date
» Selection Legislation UAE
» Select relevant Pattern as suggested in the table above and Continue
» Go to Type Attributes tab
» Enter Name
» Select Event Type, if applicable, as suggested in the table above
» Select UOM Days
» Select Legislative Data Group
» Select Status Active
» Select Minimum Duration Alert None
» Select Maximum Duration Alert as suggested in the table above
» Enter Maximum Duration as suggested in the table above
» Select Partial Day Rule as suggested in the table above
» Select Absence Record Maintenance as required
» Go to Plans and Reasons tab
» Add previously defined Absence Plans using Select and Add icon at top of table
» Add previously defined Absence Reasons using Select and Add icon at top of table, if applicable

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» Go to Display Features tab
» Complete all sections as required
» Go to Action Items tab
» Add previously defined Absence Certifications using Select and Add icon at top of table, if applicable
Refer to Implementing Absence Management: Absence Types, Reasons and Categories for any other details that are required.

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Worked Example: Sick leave
This example is based on the statutory minimum payment of sick leave.
Prerequisites:
 Work schedule created for a six day working week and assigned to the person
 New ANNUALIZED RATE CONVERSION Formula created for 312 working days per year based on a six day working week
Create Rate Definitions
» Navigate to task Manage Rate Definition in the Payroll Calculations work area
» On the Manage Rate Definitions page, click Create
» On the Create Rate Definition, select Derived Rate as the Category
» Enter the Effective Start Date and select the Legislative Data Group
» Select OK to open the Create Rate Definition page

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» Enter a Name for the rate
» Enter a Short Name
» Accept the default Status and Employment Level
» Accept the default Periodicity
» Select Periodicity Conversion Formula as the ANNUALIZED RATE CONVERSION Formula created for 312 working days
per year
» On the Calculation: Rate Contributors section of the page, click Create
» Select Balance as the Contributor Type to open the Create Rate Contributor page
» On the Create Rate Contributor page select Subject to Social Insurance as the Balance Name and Relationship Period to Date
as the Balance Dimension
» Select Annually as the Periodicity
» Click on Save and Continue
» Submit the Rate Definition

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Create Absence Element and Related Objects
Create Main Absence Element
» Navigate to task Manage Elements in the Payroll Calculations work area
» On the Manage Elements page, click Create
» On the Create Element window, select the Legislative Data Group and Absences from the list for Primary Classification
» Select Sickness for Secondary Classification
» The Category will be defaulted to Absence
» Select Continue to open the Create Element page
» Enter a Name for the element.
» Enter a Reporting Name
» Enter a Description for the element
» Enter the Effective Date from which the element can be used
» Accept the default Currency
» Select Days as the calculation units used for reporting
» Select Qualification Absences for type of absence information you want to be transferred to payroll
» Select Next

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» Choose Select rate to determine absence deduction amount for How do you want to reduce earnings for employees not
requiring a time card?
» Select previously created rate definition for Rate to Determine Absence Deduction Amount
» Select previously created rate definition for Which rate should the absence payment calculation use?
o This could be the same rate used for the deduction amount, or a different rate depending on business needs
o Any reduction in amounts paid due to a reduction in entitlement will be handled as part of the Absence Plan
» Select Next
» Review details and Submit
The following set of elements are created, based on the element name originally given

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Create Element Eligibility for Main Absence Element
» Highlight Element Eligibility on Element Overview
» Select Actions and Create Element Eligibility
» Enter Element Eligibility Name
» Select appropriate Payroll Statutory Unit and Standard as the Relationship Type for Eligibility Criteria
» Select Submit
Create Element Eligibility for Entitlement Absence Element
» Search for and Select absence element created for Entitlement
» Highlight Element Eligibility on Element Overview
» Select Actions and Create Element Eligibility
» Enter Element Eligibility Name
» Select Submit to create an open Eligibility Criteria
Create Absence Plan and Type for Sickness
Create Absence Plan

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» Navigate to task Manage Absence Plans in the Absence Administration work area
» Create a new absence plan using Create icon at top of search results table
» Enter Effective As-of Date
» Select Legislation UAE
» Select Plan Type as Qualification
» Select Continue
» Go to Plan Attributes tab
» Enter Plan name
» Select Legislative Data Group
» Select Status Active
» Select Plan UOM Days
» Select Type as Rolling Backward
» Enter Term Duration as 1
» Select Term Duration UOM as Years
» Select Overlap Rule as Exclude

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» Go to Participation tab
» Select Qualification Date Rule as Absence Start Date
» Select Entitlement End Rule As of Event

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» Go to Entitlements tab
» Select Entitlement Definition Type Matrix
» Enter Entitlement Start Date as Absence start date
» Add Qualification Band Matrix using Add icon at top of table
o Enter Sequence 1
o Select Expression Builder icon
o Enter expression builder as 1=1 and select OK
» Add Qualification Details using Add icon at top of table. For example entitlement for sick leave could be based on a matrix
where:
o Sequence 1 = Duration 15 Days and Payment percentage is 100%
o Sequence 2 = Duration 30 Days and Payment percentage is 50%
o Sequence 3 = Duration 45 Days and Payment percentage is 0%
Enter an appropriate Detail Name for each sequence and select Save and Close when the sequence is complete.

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The details created will be used in the payroll processing of the absence.
» Go to Entries and Balances tab
» Select Absence Payment Rate Rule as Rate definition
» Select Rate Name as previously created rate definition
» Check Transfer absence payment information for payroll processing
» Select Element as previously created absence element
» Select Save and Close to complete the creation of the Absence Plan
.

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Create Absence Type
» Navigate to task Manage Absence Types in the Absence Administration work area
» Create a new absence type using Create icon at top of search results table
» Enter Effective As-of Date
» Selection Legislation UAE
» Select Pattern as Illness or Injury and Continue
» Go to Type Attributes tab
» Enter Name
» Select UOM Days
» Select Legislative Data Group
» Select Status Active
» Select Minimum Duration Alert None
» Select Maximum Duration Alert as Warning
» Enter Maximum Duration as 90
» Select Partial Day Rule as Unlimited

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» Select Absence Record Maintenance as required
» Select Linkage Rule as None
» Go to Plans and Reasons tab
» Add previously defined Absence Plan using Select and Add icon at top of table
» Enter Priority as 1
» Select OK to continue
» Go to Display Features tab
» Complete all sections as required for the needs of the business
Create an Absence record for an Employee
» Navigate to task Manage Absence Records in the Person Management work area for a chosen employee
» On the Manage Absences and Entitlements page, in Absence Records section click Add

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» On the Absence Administration page, select the Type of absence as the sickness absence type previously created
» Enter the appropriate information for:
o Start Date
o Start Time
o End Date
o End Time
» The Duration will be defaulted based on the calculation of working days between the start and end date
» Select Submit to create the Absence record, which will be shown in the Qualification Plans section
Check Absence Calculation Card
» Navigate to task Manage Calculation Cards in the Payroll Calculation work area
» Search for and Select the Person who is absent, with the relevant Effective As-of Date
» Calculation Card Absences is available to select in Search Results
» The details for the absence entered will be shown
This information will be used to calculate the payments due for Sick leave in the payroll process

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