Data loss prevention describes technology and services designed to detect potential data breaches and data ex-filtration transmissions to then prevent them by monitoring, detecting and prohibiting sensitive data use and distribution.

1. EXTEND
DATA LOSS
PREVENTION
(DLP) TO PRINT
8 WAYS TO PROTECT THE DATA IN YOUR OFFICE
#8

2. Data loss prevention describes technology and services
designed to detect potential data breaches and data ex-filtration
transmissions to then prevent them by monitoring, detecting
and prohibiting sensitive data use and distribution. Canon
extends data loss prevention possibilities to documents
throughout their life-cycle by supplying a variety of solutions
to satisfy the needs of large and small organisations.
CANON SOLUTIONS
WAYS TO
PROTECT YOUR
DOCUMENTS AS
PART OF A DLP
APPROACH
CRITICAL
DOCUMENT
GOVERNANCE
QRAND
BARCODE
TAGGING
IWSAM
EXPRESS WITH
UNIFLOW
The Risks
Failure to install robust data loss
prevention methods and tools can
expose data to a range of internal
and external threats. An appreciation
of risk appetite, together with a
detailed understanding of the network
and end-point componentry will
be needed to determine the scope
and sophistication of an appropriate
DLP solution. One size does not meet
all needs.
In some cases, DLP is best deployed in
a covert way – unknown to staff –
while, other times, stating to users that
data loss prevention policies are in use.
Canon supports DLP investments by
extending data loss principles to
document services and the life-cycle
of documents from creation to
destruction. Our technologies are
designed to blend seamlessly with
existing hardware, software and
service investments to form a coherent
joined-up approach to DLP.
#8 EXTEND DATA
LOSS PREVENTION
(DLP) TO PRINT
YOUROPTIONS
Extend data loss
prevention to printed
documents by
installing iWSAM
Express with uniFLOW
Track documents that
are printed by adding
a QR or barcode that
holds log data of user,
source date printed etc.
Prevent documents
from printing by
establishing user and
text based literal rules
Ensure documents are
delivered to the right
place at the right time
with critical document
governance
2 Extend Data Loss Prevention (DLP) to Print

3. Protecting your data so you can
focus on what matters – so keep
your printed documents traceable
QR AND
BARCODE
TAGGING
IWSAM EXPRESS
WITH UNIFLOW
CAPTURE & ARCHIVE
Centrally gather usage data from compliant Canon
devices, 24x7 to build a complete picture of
device-user document distribution behaviours.
ANALYSE & INTERPRET
Extract and analyse search data using full-text (OCR)
or attribute-based (i.e. who, what, when, where…)
search options to quickly analyse information assets
as part of your data loss prevention approach.
ACT
Employ Canon device-centric technologies and
formalise security policies and in certain uniFLOW
workflows to cases prohibit user behaviours that
might result in information security threats.
There are many ways of restricting access to a
regulated customer document, but what do you have
available to ensure that all staff treat documents and
confidential information as they should?
When a paper document is available, it’s easy for
that document to be passed – either on purpose or
by mistake – to an unauthorised recipient, or to land
in a waste paper bin instead of being shredded. If that
document becomes the subject of a regulatory action,
you usually have no idea where the document came
from, and where the unauthorised access originated.
Canon offers you a solution that tags each printed
document with an identifier of your choice. The
tagging is fully automatic and is added using a
background task every time a user prints. By enabling
this level of traceability, staff take compliance
requirements more seriously, and untraceable
breaches can be effectively reduced.
iW-Secure Audit Manager Express with uniFLOW is a holistic,
robust and efficient information security solution for monitoring
document distribution. Use it as an integral part of your document
data loss prevention approach to capture, archive and audit all
applicable device jobs across your networks.
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Extend Data Loss Prevention (DLP) to Print 54 Extend Data Loss Prevention (DLP) to Print

4. OTHER WAYS TO
PROTECT YOUR
DOCUMENTS
SECURE PRINTING
With Canon MyPrintAnywhere secure
printing, users submit print jobs via the
universal driver and collect them from
any printer on the network.
PRINT WITH VISIBLE
WATERMARKS
Drivers have the capability to print out
visible marking on the page, overlaid on
top or behind the document content.
This discourages copying by raising
user awareness about the
confidentiality of the document.
SCAN LOCK
This option embeds hidden code in
printed or copied documents, which
forcefully prevents further duplication
at a machine with the function enabled.
The administrator can choose to enforce
this for all jobs or at user discretion.
LIMIT DESTINATIONS
FOR FAX SENDING
To reduce the risk of information
leakage, administrators can restrict
the available sending destinations to
only those in the address book or
LDAP server, the logged in user’s
address, or certain domains.
CONFIDENTIALITY
FOR RECEIVED FAX
Set the machine to store documents
in memory without printing. You can
also protect the confidentiality of
received fax documents by applying
conditions to determine the storage
location for a confidential inbox,
as well as set PIN codes.
Our technologies can help you to manage the delivery process of your
business-critical documents; installing a single point of control to streamline
and govern your high risk processes.
CRITICAL DOCUMENT
GOVERNANCE
END-TO-END
• End-to-end process
control and
transparency
• Full transparency over
document flows
• Fewer failures and
a quicker response
to failures
• Proof of delivery
KNOW-HOW
• Expert know-how
• Benefit from Canon’s
extensive experience
gained through
our projects
• Meet our domain
experts
BEST FIT
TECHNOLOGY
• Flexibility through
versatile multi-platform
applications
• Protect your investment
• Facilitate easier
configuration
management and quicker
response to change
• Expand the scope
of applications
REDUCE COST
• Achieve economies
• Reduce costs through
process automation
•Reduce risk of failures
Increase productivity
Organisations depend on documents to fulfil business
operations. However, most have yet to adopt formal
policies, underpinned by state-of-the-art technology,
to mitigate the risks that use of documents in business
critical processes can pose, such as:
Not being produced
as required
Being produced
incorrectly
Not reaching their
destination
Extend Data Loss Prevention (DLP) to Print 76 Extend Data Loss Prevention (DLP) to Print

5. Canon Europe Ltd
3 The Square,
Stockley Park,
Uxbridge,
Middlesex
UB11 1ET
UK
Canon U.K. Ltd
Woodhatch
Reigate
Surrey
RH2 8BF
UK
Canon Inc.
Canon.com
Canon Europe
canon-europe.com
English Edition
© Canon Europa N.V., 2017
INTERESTED?
There is no fool-proof plug and
play office security solution.
Every business has to determine
what represents an acceptable
level of risk.
Canon is a pro-active partner to
businesses seeking to keep data
safe as part of a resilient enterprise
information security policy.
One voice
Our information security team is responsible for
both Canon’s internal information security, and the
advice and solutions we offer to our customer.
Our is an ethos of security and
privacy by design
When we design or select technologies, products
and services for our customers, we consider their
likely information security impact on our customers’
environment, and incorporate security and measures
to enable protection to the desired level.
An inclusive approach
All organisations are different. There is no one-size-
fits-all solution when it comes to formulating a
appropriate information security approach for
your business. At Canon, our approach is to
work closely with our customers to build better
information security together.
Satisfy the information security expectations of:
• Shareholders
• Staff
• Customers
• Suppliers
• Partners
• Guests
• Channel Partners
• Contractors