The OpenAIRE webinar on open access publications in Horizon 2020 outlines the need for publicly-funded research to be disseminated widely to optimize its impact. Participants are instructed to ensure all peer-reviewed publications are deposited in repositories for open access with metadata, as soon as possible after publication. The session also discusses various publication models, costs related to open access, and compliance with upcoming policies like Plan S.

1. @openaire_eu
OpenAIREwebinar
OpenAccesstopublicationsinH2020
June12th,2019
HermansEmilie
GhentUniversity
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019

2. ‘Everyone on the road to Open Science’ by Patrick Hochstenbach CC-BY 4.0 by Patrick Hochstenbach

3. Aim
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
- To optimize the impact of publicly-funded scientific research, both at European (FP7, Horizon 2020) and
Member State level
- Results of publicly-funded research should be disseminated more broadly and faster, for the benefit of
researchers, innovative industry and citizens.  improve quality, greater transparency and faster progress.
- All beneficiaries must deposit their peer-reviewed publications to ensure open access

4. • TheGrantAgreementstates(29.2):
Open Access Policy
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
“Ensure open access…
as soon as possible and at the latest on
publication, deposit a machine-readable
electronic copy of the published version
or final peer-reviewed manuscript
accepted for publication in a repository
for scientific publications together with
bibliographic metadata providing the
name of the action, acronym & grant
number”

5. 1. Publish in any journal of your choice
How make your publication OA?
Subscription based
Open Access Journal
 ALWAYS deposit a version in a repository
OpenAIRE WebinarOAtopublicationsinH2020 –12/06/2019
+ Add metadata: funder, grant ID number, acronym, publication date….
Deposit in a repository and provide
access
Deposit in a repository and provide
access

6. Which way to choose?
• Any subscription
based journal
Open Access Journal
OpenAIRE WebinarOAtopublicationsinH2020 –12/06/2019
Self-archive
in repository
• No fees
• Possibility of an
embargo period
• Direct Open Access
• Retain copyright
(sometimes)
• Possible costs (APC)
PROS CONS
+ -

7. • Directory of Open Access Journals: DOAJ
 doaj.org/
• Article Processing Charge (APC)
Publishing in an OA journal
Finding an OA journal:
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019

8. • Both for OA journals AND subscriptions-based journals that offer
the possibility of making individual articles openly accessible
(hybrid journals)
Are Article Processing Charges (APCs)
supported?
Yes
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
but…
• Are eligible for reimbursement during the duration of the action.

9. What budget to consider in proposal?
• What to budget? Average APC x number of publications
• Publication costs  dissemination costs
• APCs vary widely
How?
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
1. Look up APCs for specific journals: ask librarians, consult publishers website
2. based on average APC

10. Average APCs APCsvarywidely
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
Average:
• 1378 €1 - 1 978 €2
• 1186 / 1 754 € (OA journal) - 2 280 € (hybrid journal)3
• 1 479 € (OA journal) – 2 493 € (hybrid journal)4
1. Open access central funds in UK universities. Learned Publishing, [online] 25(2). Pinfield, S., and Middleton, C., 2012
2. Figure 1: APC pricing distribution. Article processing charges (APCs) and subscriptions. Shamash , K. , 2016
3. A study of open access journals using article processing charges. Journal of the American Society for Information Science and Technology, 63(8), pp.1485–1495. Solomon, D.J., and Björk, B.-C., 2012
4. https://treemaps.intact-project.org/page/about.html
Information on APCs per publisher and journal
 openAPC project
Both types of OA publication cost can be reimbursed in H2020
projects.
Currently, there is no price-cap for APCs.

11. Issues to consider
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
1. Publishing ALL articles in APC based OA journals is probably
not the right solution as it can lead to a substantial amount of the
project budget.  a mix of depositing articles and publishing in
OA journals is highly recommended.
2. The growing OA market comes with some challenges.
 lots of new publishers/journals some of questionable quality.
Consult white list such as https://doaj.org/

12. • Institutional repository
• Disciplinary (arXiv, Europe PubMed Central…)
• Or use Zenodo.org: EC-cofounded, multidisciplinary, free
repository
Where to deposit?
• The Directories of Open Access Repositories:
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
• v2.sherpa.ac.uk/opendoar
• roar.eprints.org
• Explore.openaire.eu

13. • Final peer-reviewed manuscript
OR
• Published version
+ metadata: funder, grant ID number, acronym, publication date….
What to deposit?
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
 Apply to all kind of publication, but emphasis on peer-reviewed
journal articles

14. When to deposit?
 As soon as possible, and at the latest on publication
When to provide Open Access?
• Immediately or
• After embargo period:
• at most 6 months (12 months for publications in the social sciences and humanities)*
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019
*EC’s model amendment to publishing agreements:
http://ec.europa.eu/research/participants/data/ref/h2020/other/hi/oa-pilot/h2020-oa-
guide-model-for-publishing-a_en.pdf

15. • SHERPA/ROMEO: www.sherpa.ac.uk/romeo
• Overview of copyright policies and self-archiving
permissions
Checkpublisherspolicies
What can I deposit?
OpenAIRE Webinar OA to publications in H2020 – 12/06/2019

16. Sherpa/Romeo vocabulary
Embargo: Period during which access to the articles limited (6/12 months
permitted)
OpenAIRE WebinarOAtopublicationsinH2020 –12/06/2019

17. Researcher
decides where
to publish
Check publishers
policies on
www.sherpa.ac.uk/romeo
Open Access Journals:
doaj.org
Self-archive in repository
Check for Article
Processing Charges
Subscription-based
journal
In short:
This is a derivative based on a scheme by “www.fosteropenscience.eu”, used under CC BY.
Immediate OA
Immediate or
delayed OA

18. Plan S and Horizon Europe?
• Plan S:
“With effect from 2021, all scholarly publications on the results from research funded by public or
private grants[…], must be published in Open Access Journals, on Open Access Platforms, or made
immediately available through Open Access Repositories without embargo.”
• Authors or their institutions retain copyright to their publications and articles must be
published under an open license.
• Open Access publication fees are covered by the Funders or research institutions, not by
individual researchers. Fees must be transparent.
• No support for hybrid models.
 Implication for Horizon Europe? Programme is still being negotiated.
For further information on Plan S: https://www.coalition-s.org/principles-and-implementation/

19. Faqs
• What if there is no Open Access journal available in my domain?
 You are not limited to Open Access journals, you can provide access through a repository
• What if the embargo period of the journal is longer then 6 (for STEM) or 12 months (for HSS)?
 Exception on copyright law (Secondary publication right in Belgium (6/12 months), The Netherlands, France
(6/12 months),Germany(12 months/non-commercial)) which allow you to provide Open Access through a
repository within the embargo period EVEN if otherwise stipulated in a contract.
 In case there is no such exception: contact publisher and ask for an amendment to the publishing
agreement: to provide support concerning compliance with Horizon 2020 embargo periods the
Commission offers a model amendment to publishing agreement
• Other funders have negotiated agreements with publishers on embargo lengths, which are then
available in funder-specific PDFs. Does H2020 have anything like this?
 No.
• Are there sanctions for not complying with OA requirements?
 Yes. Grant may be reduced.

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