The document explains online collaboration tools, outlining their types such as time tracking, communication, file sharing, and project management tools. It discusses the advantages and disadvantages of these tools in terms of productivity, efficiency, cost, audience, security, and project management. Additionally, it provides practical exercises for exploring and evaluating specific collaboration tools.

1. Online Collaboration Tool

2. Have you ever
tried to use an
online application
for group
collaboration at
school?
2

3. Are you
familiar with
the various
kinds of
online
collaboration
tools?
3

4. Study the images below and think of the common things they are trying
to show.
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5. Guide Questions
1. How does collaboration help us in group
work?
5

6. Guide Questions
2. Why is it necessary to have online collaboration?
6

7. Guide Questions
3. With so many online tools, what do you
think is the most utilized for online
collaboration?
7

8. What is an
online collaboration
tool?
8

9. Collaboration
tool refers to
the device or
means to
exchange and
share ideas for
teams that
cannot work
physically.
9

10. 10
How would you know if you are using
the appropriate collaboration tool for
your team?

11. Kinds of online
collaboration
tools:
●Time Tracking
●Communication
Tools
●File Sharing
Tools
●Project
Management
Tools 11

12. Time Tracking
Tools
● Time Doctor
● Everhour
● Toggl
12
12

13. Communication
Tools
● Google Meet or
Hangouts
● Skype
● Slack
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14. File Sharing
Tools
●Google Drive
●Dropbox
●OneDrive
14
14

15. Project
Management
Tools
●Toggl Plan
●GanttPRO
●Zoho
Projects
15

16. 16
What are the advantages and
disadvantages of those online
collaboration tools?

17. Advantages
and
Disadvantages
in Various
Aspects
17
17

18. Advantages in terms of
productivity:
●Reduces downtime
●Simultaneously
working while at home
●Sends automatic
updates
●Fast-paced
●Reduces hard copies
18
18
Disadvantages in terms of
productivity:
● Reduces personal contact
● Blurring boundaries
between work and private
life
● Requires to be online all
the time
● Time pressure

19. Advantages in terms of
efficiency:
● Typically spend 3
hours a day
● Eliminate redundant
emails
● Intact constant
communication
19
19
Disadvantages in terms of
efficiency:
● Generates plenty of emails
● Can be counter-productive

20. Advantages in terms of
cost:
● Highly cost-effective
● Within reach of the
organization
● Flexible licensing
● Lessen work
allowances
20
20
Disadvantages in terms of
cost:
● Pricey for a small
organization
● Has recurring fees

21. Advantages in terms of
audience:
● Reach teammates and
external stakeholders
easily
● Builds teamwork
● Brings diversity to
collaboration
21
21
Disadvantages in terms of
audience:
● Widens the number of
people collaborating
● Can lead to diffusion of
focus
● Slows down the
collaborative process

22. Advantages in terms of
security:
● Safeguard user’s data
● Secures platform with
encryption
22
22
Disadvantage in terms of
security:
● Limited storage capacity

23. Advantages in terms of
project management:
● Ensures all project
materials are kept in
the same workspace
● Manageable
23
23
Disadvantage in terms of
project management:
Unfamiliarity with the tools

24. Practice 1
Select a collaboration tool
that was introduced in the
lesson. Try to explore the
selected tool and explain
your experience when
exploring that specific
collaboration tool.
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You can use these guide
questions:
1. What was the look and feel of the
interface?
2. Was it easy to navigate?
3. What are the useful functionalities
that you have tried?
4. Is the tool free to use or do you
need to pay?
5. Will you recommend that tool to
your classmate or relative? Why?

25. Practice 2
Using the selected group in
the part B evaluation given
in lesson 1, try to plot the
tasks distributed to your
teammates in the
collaboration tool chosen in
activity 1 by writing down
your progress.
25

26. Answer the following completely in your own words.
1.What type of online collaboration tool is usually utilized for
tracking the time of the team members?
2.Which type of collaboration tool is used for monitoring the
progress of the project?
3.What is the difference of toggl time and toggl plan?
4.What type of collaboration tool can we use if you just want to
keep in touch with your teammates?
5.What type of collaboration tool is used for sharing files within
the team members?
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26

27. Answer the following
comprehensively:
Among the online
collaboration tools
discussed, what feature
will you improve or add to
make it more productive
and useful as a user?
27

28. 28
Collaboration tool refers to the device or means to
exchange and share ideas for teams that cannot
meet physically.
Four essential types of online collaboration tools
were introduced in this lesson. These are time
tracking tools, communication tools, file-sharing
tools, and project management tools.
Time Doctor, Everhour, and Toggl are time
tracking tools.

29. 29
Google Meet or Hangouts, Skype, and Slack are
communication tools.
Google Drive, Dropbox, and OneDrive are file-
sharing tools.
Toggl Plan, GanttPRO, and Zoho Projects are
project management tools.
Productivity, efficiency, cost, audience, security,
and project management are the things you
should consider in choosing an online collaboration
tool.