Ordering Warehouse Management Apps
OMS Inventory Management enables companies to digitize Warehouse & Project processes that will provide accurate warehouse material availability by coordinating and optimizing resource usage and material flows. Specifically designed to support the needs of distribution, manufacturing, asset-intensive, and service businesses, OMS provides a single-platform across an entire supply chain, including Project material advise, Non-available material Requisition & material Proof of delivery at Project sites in time.
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Oms user guide-bg
1. OMS Ordering Warehouse
Management System
Out2sol.com Providing Outsourcing IT Solutions Services
IT Advisory || Project Management || Software Developments || Web Apps || Trainings
Copyright 2014 Inc. All rights reserved. out2sol.com
Out2sol HQ, ZBC Suite# 205, Jeddah KSA
Phone: +966 12 6133817 ||Mobile:+966 507889282
Fax: +966 12 6133817 ||Mobile: +966 566613182
email: support@out2sol.com || www. out2sol.com
للمقاوالت الخارجية الحلول مصادر
2. CONTENTS
• Introduction to OMS Apps
• OMS Apps Flow
• How to Access OMS
– Login Page
• Inside OMS Apps
– Landing Dashboard
– Items Management
– Suppliers Management
– Receiving Management
– Transfer Management
– Expense Management
– Employees Management
– MRO Management
– Purchase Order Management
– Locations Management
– Reports
– EXIT from Apps
– HELP
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3. ABOUT OMS
OMS Inventory Management enables companies to digitize Warehouse & Project
processes that will provide accurate warehouse material availability by coordinating
and optimizing resource usage and material flows. Specifically designed to support
the needs of distribution, manufacturing, asset-intensive, and service businesses, OMS
provides a single-platform across an entire supply chain, including Project material
advise, Non-available material Requisition & material Proof of delivery at Project sites
in time.
Out2sol.com Providing Outsourcing IT Solutions Services
IT Advisory || Project Management || Software Developments || Web Apps || Trainings
Copyright 2014 Inc. All rights reserved. out2sol.com
“To Cope with Growth”
OMS
Using bar codes
Less dependence on
manual processes
Instant 100% Accuracy
& Control
Stock Management &
WH Operations System
4. INVENTORY
STORE
ITEMS
PO MRO LOCATIONS
ITEM
KIT
SUPPLIER
RECEIVING /
RETURN-RECV
INVENTORY
STORE
SALES/ RETRUN-
SALES
CUSTOMER
EMPLOYEE
STORE
CONFIGURE
Employ
ee
SALE
Report
LOW
Invent
ory
Report
Invent
ory
SUMM
ARY
Report
Invent
ory
DEPR
Report
PAYME
NT
Summa
ry
Report
EXPEN
SE
Report
Custom
er SALE
Report
RECEVI
NG
Report
SALES
Report
SUPPLI
ER
Report
GIFT
CARD
TRANSFER/
RETRUN-TRANS
OMS APPLICATIONPROCESS
5. INVENTORY
STORE
PO MRO LOCATIONS
TRANSFER/
RETRUN-TRANS
SUPPLIER
RECEIVING /
RETURN-RECV
INVENTORY
STORE
SALES/ RETRUN-
SALES
CUSTOMER
EMPLOYEE
EXPENSE
GIFT
CARD
STORE
CONFIGURE
Employ
ee
SALE
Report
LOW
Invent
ory
Report
Invent
ory
SUMM
ARY
Report
Invent
ory
DEPR
Report
PAYME
NT
Summa
ry
Report
EXPEN
SE
Report
Custom
er SALE
Report
RECEIVING
PROCESS
RECEVI
NG
Report
SALES
Report
SUPPLI
ER
Report
ITEMS
ITEM
KIT
1
5
4 3 2
Store-EMPLOYEE will
create new Items request
through MRO (Material
Request Order) under
location for Approvals.
Supplier will SHIP the items
against PO to relevant
STORE-LOCATION
After APPROVED MRO received.
Purchase Officer will Create PO (Purchase
Order) using MRO details for Supplier.
STORE-LOCATION will receive
the Items under inventory.
6. Store-Employee can raise
the Return request of
items due to Damage or
Quality issues.STORE-LOCATION prepare the
RETURN Items Report to
SUPPLIER & inventory deducted.
INVENTORY
STORE
PO MRO LOCATIONS
TRANSFER/
RETRUN-TRANS
SUPPLIER
RECEIVING /
RETURN-RECV
INVENTORY
STORE
SALES/ RETRUN-
SALES
CUSTOMER
EMPLOYEE
EXPENSE
GIFT
CARD
STORE
CONFIGURE
Employ
ee
SALE
Report
LOW
Invent
ory
Report
Invent
ory
SUMM
ARY
Report
Invent
ory
DEPR
Report
PAYME
NT
Summa
ry
Report
EXPEN
SE
Report
Custom
er SALE
Report
RETURN
RECEIVING
PROCESS
RECEVI
NG
Report
SALES
Report
SUPPLI
ER
Report
ITEMS
ITEM
KIT
1
2
3
Supplier will SIGN the Return
Receipt Report
7. INVENTORY
STORE
ITEMS
PO MRO LOCATIONS
TRANSFER/
RETRUN-TRANS
ITEM
KIT
SUPPLIER
RECEIVING /
RETURN-RECV
INVENTORY
STORE
SALES/ RETRUN-
SALES
CUSTOMER
EMPLOYEE
EXPENSE
STORE
CONFIGURE
Employ
ee
SALE
Report
LOW
Invent
ory
Report
Invent
ory
SUMM
ARY
Report
Invent
ory
DEPR
Report
PAYME
NT
Summa
ry
Report
EXPEN
SE
Report
Custom
er SALE
Report
TRANSFER
PROCESS
RECEVI
NG
Report
SALES
Report
SUPPLI
ER
Report
GIFT
CARD
12
Transfer STORE inventory will
adjust automatically along
reference record of Transfer
will create in system.
Store-Employee can do
the Items Transfer within
assigned STORES using
MRO reference.
3
8. INVENTORY
STORE
ITEMS
PO MRO LOCATIONS
TRANSFER/
RETRUN-TRANS
ITEM
KIT
SUPPLIER
RECEIVING /
RETURN-RECV
INVENTORY
STORE
SALES/ RETRUN-
SALES
CUSTOMER
EMPLOYEE
EXPENSE
STORE
CONFIGURE
Employ
ee
SALE
Report
LOW
Invent
ory
Report
Invent
ory
SUMM
ARY
Report
Invent
ory
DEPR
Report
PAYME
NT
Summa
ry
Report
EXPEN
SE
Report
Custom
er SALE
Report
RETURN
TRANSFER
PROCESS
RECEVI
NG
Report
SALES
Report
SUPPLI
ER
Report
GIFT
CARD
12
3
RETURN-TRANSFER STORE
inventory will adjust
automatically along reference
record of RETURN-Transfer will
create in system.
Store-Employee can do the
Items RETURN-Transfer
within assigned STORES
using MRO reference.
9. INVENTORY
STORE
ITEMS
PO MRO LOCATIONS
ITEM
KIT
SUPPLIER
RECEIVING /
RETURN-RECV
INVENTORY
STORE
CUSTOMER
EMPLOYEE
EXPENSE
STORE
CONFIGURE
Employ
ee
SALE
Report
LOW
Invent
ory
Report
Invent
ory
SUMM
ARY
Report
Invent
ory
DEPR
Report
PAYME
NT
Summa
ry
Report
EXPEN
SE
Report
Custom
er SALE
Report
EXPENCES
PROCESS
RECEVI
NG
Report
SALES
Report
SUPPLI
ER
Report
1
10. HOW TO ACCESS OMS
1. Type www.OMS.com in your browser.
2. Enter Valid ID & password to login to OMS
application.
Note: If you receive message Invalid ID / Password
contact OMS application administrator or email
support@out2sol.com
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11. LANDING DASHBOARD
• Landing Dashboard Low Stock Graph shows Inventory bar Chart Graph with Low stock
Quantities along with there Product-ID.
• Landing Dashboard High Stock Graph shows Inventory bar Chart Graph with High stock
Quantities along with there Product-ID.
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12. ITEM MANAGMENT
Creating NEW ITEM.
Define an Item … Click on ITEM TAB > Click NEW
1. Enter Product ID (Mandatory)
2. Enter ITEM Name (Mandatory)
3. Select CATEGORY (Mandatory)
4. Select Service Provider (Mandatory)
5. Enter Buy PRICE (Mandatory)
6. Enter Sell PRICE (Mandatory)
7. Press SUBMIT to SAVE the New record
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NOTE: Replace tax on
default
If NOT-ENABLED TAX
will calculate as on
Master file level
13. ITEM MANAGMENT
EDIT ITEMS
To EDIT Item … Click on ITEMTAB > Click EDIT
1. Enter Product ID (Mandatory)
2. Enter ITEM Name (Mandatory)
3. Select CATEGORY (Mandatory)
4. Select Service Provider (Mandatory)
5. Enter Buy PRICE (Mandatory)
6. Enter Sell PRICE (Mandatory)
7. Press SUBMIT to SAVE the changes
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NOTE: Replace tax on
default
If NOT-ENABLED TAX
will calculate as on
Master file level
14. SUPPLIER MANAGEMENT
Creating NEW SUPPLIERS
1. Define an supplier … Click on supplier TAB > Click NEW
1. Enter company name (Mandatory)
2. Enter first Name (Mandatory)
3. Enter last name (Mandatory)
4. Enter E-mail (Mandatory)
5. Enter phone number (Mandatory)
6. Press SUBMIT to SAVE the New record
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15. SUPPLIER MANAGEMENT
EDIT SUPPLIER
To EDIT supplier… Click on supplier TAB > Click
EDIT
1. Enter company name (Mandatory)
2. Enter first Name (Mandatory)
3. Enter last name (Mandatory)
4. Enter E-mail (Mandatory)
5. Enter phone number (Mandatory)
6. Press SUBMIT to SAVE the changes
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16. RECEIVING MANAGEMENT
Create a RECEIVING
To create receiving… Click on receiving TAB
1.CLICK MODE receiving
2.Enter NEW item
3.Change Quantity
4.Select the SUPPLIER
5.Add the payment
6.Click to payment
7.Then click on the finish
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TRACK INVENTORY TRX
1.CLICK ITEM
2.CLICK Inventory
3.TRX audit can be seen
under inventory list
To affect CREDIT ACCOUNT while return
inventory…..PAYMENT-TYPE must be CREIDT
ACCOUNT
17. RECEIVING MANAGEMENT
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TO print the Report – CLICK on TO-PRINT button
18. RECEIVING MANAGEMENT
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Create a RETRUN
To create RETURN …Click on receiving TAB
1.CLICK MODE return
2.Enter item
3.Change Quantity
4.Select the SUPPLIER
5.Add the payment
6.Click to payment
7.Then click on the finish
TRACK INVENTORY TRX
1.CLICK ITEM
2.CLICK Inventory
3.TRX audit can be seen
under inventory list
19. RECEIVING MANAGEMENT
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TO print the Report – CLICK on TO-PRINT button
20. TRANSFER MANAGEMENT
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Transfer items To SITE
select the transfer
1. CLICK MODE transfer
2. Enter ITEM
3. Change Quantity
4. Select the LOCATION to Transfer
5. Add the PAYMENT
6. Click to payment
7. Then click on the finish
Return Transfer from SITE
1.CLICK MODE return
transfer
2.Enter item
3.Change Quantity
4.Select the LOCATION
from transfer
5.Add the payment
6.Click to payment
7.Then click on the finish
TRACK INVENTORY TRX
1.CLICK ITEM
2.CLICK Inventory
3.TRX audit can be seen
under inventory list
21. TRANSFER MANAGEMENT
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Transfer items To TARNSIT-STORE
select the transfer STORE from TOP
1. CLICK MODE transfer
2. Enter ITEM
3. Change Quantity
4. Select the LOCATION to
TRANIST-STORE
5. Add the PAYMENT
6. Click to payment
7. Then click on the finish
RECEIVE items from TARNSIT-STORE
select the TRANSIT-STORE from TOP
1. CLICK MODE transfer
2. Enter ITEM
3. Change Quantity
4. Select the LOCATION to
transfer STORE
5. Add the PAYMENT
6. Click to payment
7. Then click on the finish
TRACK INVENTORY TRX
1.CLICK ITEM
2.CLICK Inventory
3.TRX audit can be seen
under inventory list
22. TRANSFER MANAGEMENT
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Transfer items select the transfer
1. CLICK transfer
2. Enter item
3. Change Quantity
4. Select the customer then
5. Add the payment
6. Click to payment
7. Then click on the finish
Return Transfer items select
the transfer
1.CLICK return transfer
2.Enter item
3.Change Quantity
4.Select the customer
then
5.Add the payment
6.Click to payment
7.Then click on the finish
TRACK INVENTORY TRX
1.CLICK ITEM
2.CLICK Inventory
3.TRX audit can be seen
under inventory list
23. EXPENSE MANAGEMENT
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Creating AN EXPENSE.
Define an expense … Click on expense
TAB > Click ADD EXPENCE
1. Enter expense id (Mandatory)
2. Enter expense date (Mandatory)
3. Enter title (Mandatory)
4. Enter Expense type (Mandatory)
5. Enter paid to (Mandatory)
6. Enter description (Mandatory)
7. Press SUBMIT to SAVE the New
record
24. EMPLOYEES MANAGEMENT
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Creating NEW EMPLOYEES.
1. Define an employee … Click on employee TAB
> Click NEW
1. Enter first Name (Mandatory)
2. Enter last name (Mandatory)
3. Enter E-mail (Mandatory)
4. Put the user name (Mandatory)
5. Select the location (Mandatory)
6. Press SUBMIT to SAVE the New
record
25. MRO MANAGEMENT
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Creating a request
Define a MRO … Click on
1. Write a product id (Mandatory)
2. Write a item name (Mandatory)
3. Write a category (Mandatory)
4. Enter buying price (Mandatory)
5. Enter selling price (Mandatory)
5. Press SUBMIT to SAVE the New record
26. PO MANAGEMENT
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Requesting purchasing ordering
Define a PO … Click on
1. Write a product id (Mandatory)
2. Write a quantity (Mandatory)
3. Select the supplier (Mandatory)
4. Enter the location (Mandatory)
5. Write the description (optional)
5. Press FINISH the complete the PO
27. LOCATION MANAGEMENT
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Creating a NEW LOCATION
Define a location … Click on
1. Enter the Name (Mandatory)
2. Enter the address (Mandatory)
3. Enter phone number (Mandatory)
4. Press SUBMIT to SAVE the New record
LOCATION TYPE
MASTER-STORE
SITE-STORE
PROJECT
TRANSIT-STORE
DAMAGE-STORE
28. LOCATION MANAGEMENT
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Edit LOCATION
Define a location … Click on
1.Enter the Name (Mandatory)
2.Enter the address (Mandatory)
3.Enter phone number (Mandatory)
4.Press SUBMIT to SAVE the record
5.Press enable /disable to change statues
• Time ZONE: To be set for each location
separately.
29. REPORTS
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Generating Report
Select REPORT LINK… Click
1. Select Report TYPE (Mandatory)
2. Select Date Range or Custom Range (Mandatory)
3. Select SALE Type
30. REPORTS- EMPLOYEES REPORT
Generating Report
Select REPORT LINK… Click
1. Select Employees report (Mandatory)
2. Select the type of report (Mandatory)
• GRAPHICAL REPORT
1. Select the data range or custom range (Mandatory)
2. Select the type (sales or return)
• SUMMARY RPORT
1. Select the data range or custom range (Mandatory)
2. Select the type (sales or return)
• DETAILED REPORT
1. Select the data range or custom range (Mandatory)
2. Select the type (sales or return)
31. REPORTS-INVENTORY REPORT
Generating Report
Select REPORT LINK… Click
1. Select Inventory report (Mandatory)
2. Select the type of report (Mandatory)
• LOW INVENTORY REPORT
1. Select if you want show all reports (Mandatory)
• INVENTORY DEPRICATION RPORT
• INVENTORY SUMMARY
1. Select if you want show all reports (Mandatory)
32. REPORTS- ITEMS REPORT
Generating Report
Select REPORT LINK… Click
1. Select Item report (Mandatory)
2. Select the type of report (Mandatory)
• GRAPHICAL RPORT
1. Select the data range or custom range (Mandatory)
2. Select the type (sales or return)
• SUMMARY REPORT
1. Select the data range or custom range (Mandatory)
2. Select the type (sales or return)
33. REPORTS-PURCHASE ORDER REPORT
Generating Report
Select REPORT LINK… Click on
1. Select Purchase order report (Mandatory)
2. Select the data range or custom range (Mandatory)
34. REPORTS-EXPENSE REPORT
Generating Report
Select REPORT LINK… Click on
1. Select Purchase order report (Mandatory)
2. Select the data range or custom range (Mandatory)
3. Select the expense type (Mandatory)
36. REPORTS-RECEIVING REPORT
Generating Report
Select REPORT LINK… Click on
1. Select Receiving report (Mandatory)
2. Select the Detailed report (Mandatory).
3. Select the fixed range or custom range (Mandatory)
4. Select the receiving mode (Mandatory)
37. REPORTS-SUPPLIER REPORT
Generating Report
Select REPORT LINK… Click
1. Select Supplier report (Mandatory)
2. Select the type of report (Mandatory)
• GRAPHICAL REPORT
1. Select the data range or custom range (Mandatory)
2. Select the sale type (sales or return)
• SUMMARY RPORT
1. Select the data range or custom range (Mandatory)
2. Select the sale type (sales or return)
• DETAILED REPORT
1. Select the fixed range or custom range (Mandatory)
2. Select the customer
3. Select the supplier
4. Choose the receiving type
38. HELP & SETTINGS
Out2sol.com Providing Outsourcing IT Solutions Services
IT Advisory || Project Management || Software Developments || Web Apps || Trainings
Copyright 2014 Inc. All rights reserved. out2sol.com
Out2sol HQ, ZBC Suite# 205, Jeddah KSA
Phone: +966 12 6133817 ||Mobile:+966 507889282
Fax: +966 12 6133817 ||Mobile: +966 566613182
email: support@out2sol.com || www. out2sol.com
للمقاوالت الخارجية الحلول مصادر
1. Time ZONE: To be set for each location separately. UTC+03:00 Asia/Riyadh
2. DATA / RECORD uploading: Make sure 100% message to be appear during
record SUBMIT process.
3. TAXABLE: Under Item Taxable to be overwrite with Replace tax on default
4. TAXBALE: Under Customer Taxable Check to be overwrite
5. Customer Not showing in Sales LOV: Check the Salesman field assignment
under Customer module
6. SUPPIER PAY: Credit Account payments must PAY under CREDIT account type to
have an impact of Supplier balances.