An impressive offer letter gives a new hire confidence to work and boost up their productivity unconsciously. First impression always matter. Some candidates would like to have their namecards and work desk ready on the first day of work. Induction day at work is a common practice in larger MNC companies and has always help to decrease staff turn-over and attrition rate over time. Consider using an impressive offer letter that gives the candidate an irresistible offer for joining you, not your competitors!

1. Company Name
Company Address
Website: www.yourwebsite.com
Email: youremail@email.com
STRICTLY PRIVATE A& CONFIDENTIAL
Date:
Attention:
Address:
LETTER OF OFFERING:
_________________________________
Dear _________________,
We are pleased to offer you the position of _________________ with us here at <your company> where we hope you will enjoy
your role and make asignificant contribution to the success of the business.
Your employment will commence on the date __________________
.
 Monthly Remuneration: RM________________(amount in alphabet)
Please note that the confidentiality of your salary should be maintained at all times.
Increment will be based primarily on your performance and Company performance during thecourse of the year and at the
discretion of the management.

Probation Period
o AthreemonthProbationaryPeriodwillapplytothisrole.Duringthistimeyouwillreceiveadvice,trainingan
dguidancetohelpyoubecomefamiliarwith,andcompetentin,performingtheworkyouhavebeenappointe
dtodo.TheappointmentissubjecttothesatisfactorycompletionoftheProbationaryPeriodwhichitselfissu
bjecttoterminationduringanystage,byeitherparty,upon<your company
name>orbypaymentinlieuofnotice.

 NoticeofTermination/Resignation
Youshallrefertothetablebelowforthenoticeoftermination/resignation.atus
No
Job Status
Notice of Termination/ Resignation
Probation Staff
One (1) day
Confirmed Staff
(1) month
Confirmed Staff (Manager and above)
Two (2) months
 EmployeesProvidentFund(EPF)&SOCSO
YoushallcontributetoEPFandSOCSOasperstatutoryratesandtheCompanyshallmakesimilarcontributions
 WorkingHours
YoushallfollowtheworkinghourssetbytheManagement,whichmayberevisedasandwhenneeded.
a) 9.30amto6.30pm(MontoFriday)
b) 9.30amto1.00pm(Saturday)
c) RestDay(Sunday&Public Holidays)
d) Fromtimetotimeyouwillberequiredtoworkreasonableadditionalhoursorafterhourswhennecessarytoperformyourduties.
 Bonus
BonusispayableatthediscretionoftheCompanydependingonthefinancialperformanceoftheCompanyaswellasyourperformanceduring
thepastyear.

Annualleave

2. Annualleaveisforteen
(14)daysaftercompletionofoneyearemploymentwiththecompanyandeighteen(18)daysaftercompletionofthreeyears.Noleaveaccumu
lationtothenextyearisallowedandanyleavenottakenisforfeited.
 MedicalLeave
Youareentitledtothefollowingsickleave,subjecttotherulesandregulationinforce:--‐
a) Wherenohospitalizationisnecessary,14dayspercalendaryear.
b) Wherehospitalizationisnecessary,30daysintheaggregatepercalendaryear.
c) Providedthatifyouhavetakenanysickleavefornon-‐hospitalization,thenumberofmedicalleaveforhospitalizationshallbereducedbytheextendofthenumberofdayssickleavetakenfornon-‐hospitalization.
 Computer/Ipad/PersonalEmail:
Youwillbegivenacomputeroripadandapersonalemailaccountduringyouremploymentwiththe
company,howeveryouarerequiredtoreturnthesaiditemsbacktothecompanyifyouarenolongerundertheemploymentwith<your
company name>
 Travelingonduty
Youmayberequiredto travel todifferentdestinationforwork,duringyourtravelingyourairfare,foodandlodgingareprovided by the
company.
 Responsibilities:
Asaseniormemberto<Your company name>youareresponsibleto
________________________________________________________________________________________________________
_______________________________________________________________________________________________________
 PersonalGrooming&personalityatwork:
You are requiredproperdressedduringworkinghour.Femalearerequiredtowearmakeupandhairpropermanagedbefore working
hour.Wepledgetoprovidedistinctivequalityandunparalleledcustomerserviceaswestrivetogaintherespectandtrustofourcustomers,sup
pliersandpartnervendors.Therefore, you are requiredtoconductaproperbehaviorwhilstonduty.
 Confidentiality:
YouarerequiredtoobserveandupholdalloftheCompany’sprivacypoliciesandproceduresas implemented or varied from time to time.
Collection,storage,accesstoanddisseminationofemployeepersonalinformationwillbeinaccordancewithprivacylegislation.
Youmayalsobecomeawareofinformationrelatingtothebusiness
Of<your company name>includingbutnotlimitedtoclientlists,tradesecrets,client detailsandpricingstructures.
Confidentialinformation,includingclientlists,tradesecrets,pricingstructuresandanyandalldocumentscreatedbyyouinthecourseofyour
employmentremainthesolepropertyof<your company
name>.Youshallnot,eitherduringorafteryouremployment,withoutthepriorconsentof<your company
name>directlyorindirectlydivulgetoanypersonorusetheconfidentialinformationforyourownoranother’sbenefit.
 Acknowledgement:
WebelievethatyourskillandindividualtalentswillbringgreatbenefitstoourCompany.Welookforwardtodevelopingamutualsuccessfula
ndrewardinglongtermrelationshipwithyou.
WehopeyoudoyourbesttoenhancetheperformanceoftheCompanywhichultimatelywillbeofmutualbenefittoallofusandwewishyouallt
hebestasapartnerinthisOrganizationandtogrowtotheworld’sbest.
Yourstruly
<NAME>
ChiefExecutiveOfficer
_____________________________________________________________________
Ihavereadthisletterandfullyunderstoodthecontentsandmysignatureattestedhereinsignifiesmy
fullacceptanceoftheposition.
…………………………………………………………………………………………
Name:
I/C:
Date:

3. EPFNo:
SocsoNo: