- The letter is addressed to the editor of The Daily Dawn newspaper regarding the issue of frequent power breakdowns in the city for the past several months. - It has become a major problem, particularly for students preparing for exams. - The concerned authorities are requested to look into this issue urgently and take steps to resolve the problem of power breakdowns.

1. Invitation letter
ABC Company,
Multan, Punjab.
Tel: 0123456789
April 7th, 2015
Dear Valued Customer,
Subject: Invitation letter for sales event
Our records show that you have been a customer of ABC Co. since our grand opening last year.
We would like to be very thankful to you for making confidence on us. You are our valued
customer. We are organizing the Spring Extravaganza on this Saturday.
Saturday's sales event is by invitation only. All of our stock, including pajamas and bedding will
be marked down from 50-80% off.* Doors open at 9:00 AM sharp. Complimentary coffee and
donuts will be served.
In addition, please accept the enclosed PRS 100 gift certificate to use with your purchase of
PRS 750 or more.
We look forward to seeing you at ABC Co. on Saturday. Please bring this invitation with you and
present it at the door.
Sincerely,
XYZ,
Store Manager,
ABC Company.
Enclosure: Gift Certificate #345 (not redeemable for cash)

2. Routine letter to relative
kashif Jameel,
25-D officer colony,
Multan,
M.Ajmal Hussain, Dated: 03-06-2015
62-B Modal Town,
Lahore,
Dear Uncle,
Subject: Thank you for gift
I hope this letter finds you in the best of health and spirits. Uncle, I thank you very much
for the Titan Quartz wrist watch you sent me on my birthday. In fact, I received many presents
but yours was the best. As I did not have a wrist watch, I was planning to buy one.
The watch sent by you is really very beautiful and has been admired by all. It will always
remind me of your love for me.
We all missed you on my birthday. I once again thank you for sending me the most
cherished present on my birthday.
Yours loving Nephew,
Kashif Jameel.

3. PROMOTION LETTER
Ahmed Khan,
Company, city.
Date: 03-01-2015
Dear Mr. Ahmed,
Subject: Promotion Letter
We are extremely pleased to inform you that the Board has considered you suitable for the post.
You have therefore been promoted to Senior-Engineer with effect from.
You are requested to please hand over charge of Sub-Engineer to Ms. Ayeesha latest by
By becoming the Senior-Engineer your CTC will now be Rs. 6 Lac (per annum). Please contact the
HR department for a breakup of the CTC.
Congratulations on your achievement and we wish you all the very best in the coming years.
Yours truly,
(Signature)
Sheik Hassan,
Chief Engineer,
Company.

4. Sales letter
ABC, dated: 06-07-20--
Purchasing Manager,
Company,
Downtown, USA.
Dear Sir/Madam,
Subject: new software introducing
It’s my pleasure to introduce, user friendly software which can act as an effective assistantofyou
by reducing your work loads. I have been walking around offices by creating awareness to people
over the past few months. Many insurance companies had accepted my software and they were
happy due to my visit. I am proud to help you by making your work easier and reducing your
operational costs.
I am very happy to show you the features of my new user-friendly software, which has greater
capabilities to help you. If you want to reduce the number of workers in your firm, this software
is an outstanding tool to help you do that.
XYZ Software Developers,
USA.

5. Routine letter to friend
Hamza Khan,
104-B Wapda town,
Multan.
Dated: 04-12-2104
Usman,
72-A Fasil Town,
Lahore.
Subject: Congratulation tofriend for his promotion
Dear Usman,
I have always known how talented you were, and now it has been reflected in your
promotion. It is good to know that the extra effort and time it has taken to keep the warehouse
working as it should with limited resources has been recognized. Even though you have been
busy you have always helped myself and my colleagues out with their work as well. It is only
right therefore that you be promoted to a supervisory position. Your staff are going to be in
good hands going forward. All the best, and I look forward to more success.
Sincerely,
Hamza khan.

6. Appointment letter/job offer letter
X-Company,
Multan, Punjab.
Dated: 20-04-20—
Ref no: MUX/ACC/0314/348
Mr. Ali Raza,
62-C, Modal town,
Multan.
Dear Mr. Ali,
Subject: appointment letter
We are gladly inform you that you pass in our interview for account officer. You are
appointed as account officer in x-company. Please confirm your joining in 15 days otherwise it
will be canceled. This is your (Ref no. MUX/ACC/0314/348). Bring your appointment letter with
you.
Wish you best of luck
Yours truly,
X-company,
Multan.

7. Job acceptance letter
Mr. Ali Raza, Dated: 24-04-20—
62-C, Modal town,
Multan.
X-Company,
Multan, Punjab.
Dear Sir/madam,
Subject: job acceptance letter
I am writing to confirm my acceptance of your employment offer (Ref no. MUX/ACC/0414/348)
on April 20 and to tell you how delighted I am to be joining X-company.
As we discussed, I will report to work at 8:00 am on April 25 and will have completed the
medical examination and drug testing by the start date. Additionally, I shall complete all
employment and insurance forms for the new employee orientation.
Sincerely,
(Signature)
Mr. Ali Raza.

8. Information letter
Company,
chungi no.6,
Multan.
Dated: 03-05-20—
Dear Valued Supplier,
Subject: changing bank account
You are our valued supplier. We want to inform you that due to some circumstance our old
account now change into new one. You are regular supplier of us. We would also provide you
some incentive for this disturbance. Now you can send the funds by new account.
There is some detail of new account:
Old bank account details:
Account Name: Old Account Name
Account
Number:
Old Account Number
New bank account details:
Account Name: New Account Name
Account
Number:
New Account Number
If you require any further details or have any queries, please contact on: (123456789).
Many thanks for your confidence on us.
Yours sincerely,
(Signature)
Mr. Amir Zia,
Manager, Company,
chungi no.6,
Multan.

9. Reply letter
Khan Brothers
Industrial Area
Multan, Punjab
Ahmad Ijaz
librarian
B.Z.U
September 12, 20--
Dear Mr. Ahmad,
Thank you for your inquiry of 12 September asking for the latest edition of our series book “A
Businessman”.
When our new volume has been released we can also distribute brochure as well. We would
like to inform you that it is possible to make purchases online at http:www.khanbros.com.
We look forward to welcoming you as our customer.
Yours sincerely
(Signature)
Danish Tamoor
Marketing Director
Khan Brothers

10. Inquiry letter
Ahmad Ijaz
librarian
B.Z.U
September 12, 20—
Mr. Danish Tamoor
Marketing Director
Khan Brothers
Industrial Area
Multan Punjab
Dear Sir,
Subject: inquiry letter for new product
Here I am the customer of your company. I brought all volume of your book “A businessman”.
It’s a humble request that I want to know when your new volume has been released and
available in outlets. Please released it as soon as possible because we are waiting for it.
Yours sincerely
(Signature)
Ahmad Ijaz
librarian
B.Z.U

11. Habib bank limited
Chungi no.6 Multan
Phone: 0011 - 123456789
Fax: 0011 - 123456789
Your Ref: VGT / 0091
Our Ref: SAL / 6 / 1425
dated: 03-04-20--
Mr. Ahmad Raza
X-company
Multan
Dear Mr. Ahmad,
subject: rejection of loan
We regret to inform you we are unable to approve your application for a loan of PRs. 200,000.00.
Our inspector checked out the property you proposed to mortgage and he is of the opinion that its
present market value is not more than PRs. 80,000.00 at the maximum.
If you would consider making an application for a smaller loan, our loan officer, Mr. Danish, will
be glad to be of assistance.
Thank you.
(Signature)
Ibrahim Bin Ahmad
Manager

12. Invitation letter
 Punctuation: closed
 Indentation: left handed full block
 Audience: valued customer
 As a writer: store manager
 Particular principle focused: consideration, clarity, completeness

13. Routine letter to relative
 Punctuation: closed
 Indentation: semi-blocked
 Audience: uncle
 As a writer: nephew
 Particular principle focused: clarity, completeness

14. PROMOTION LETTER
 Punctuation: closed
 Indentation: left handed full block
 Audience: employee
 As a writer: chief engineer
 Particular principle focused: clarity, completeness, conciseness, correctness

15. Sales letter
 Punctuation: closed
 Indentation: full block
 Audience: purchasing manager
 As a writer: software company
 Particular principle focused: clarity, completeness, consideration

16. Routine letter to friend
 Punctuation: Closed
 Indentation: Semi-Block
 Audience: Friend
 As a Writer: Friend
 Particular Principle Focused: clarity, conciseness, consideration, courtesy, concreteness

17. Appointment letter/job offer letter
 Punctuation: Closed
 Indentation: Semi-Block
 Audience: new employ
 As a Writer: X-company
 Particular Principle Focused: clarity, conciseness, correctness,

18. Job acceptance letter
 Punctuation: Closed
 Indentation: full-Block
 Audience: X-company
 As a Writer: new employ
 Particular Principle Focused: clarity, conciseness, correctness, completeness

19. Information letter
 Punctuation: Closed
 Indentation: full-Block
 Audience: Valued customer
 As a Writer: Manager
 Particular Principle Focused: clarity, consideration, correctness, completeness,

20. Inquiry letter
 Punctuation: open
 Indentation: full-Block
 Audience: marketing director
 As a Writer: customer
 Particular Principle Focused: clarity, conciseness, completeness,

21. Reply letter
 Punctuation: open
 Indentation: full-Block
 Audience: customer
 As a Writer: marketing director
 Particular Principle Focused: clarity, conciseness, completeness, consideration

22. Regret letter
 Punctuation: open
 Indentation: full-Block
 Audience: customer
 As a Writer: manager
 Particular Principle Focused: clarity, conciseness, consideration

23. Letter to editor
 Punctuation: Close
 Indentation: Full-Block
 Audience: Editor
 As a Writer: Citizen
 Particular Principle Focused: Clarity, Completeness, Correctness, Concretness

24. Letter to editor
Ahmad Aziz,
Jinnah road,
Karachi.
Dated: 03-09-20—
The editor,
The Daily DAWN,
Karachi.
Dear sir/madam,
Subject: Issue of breakdown of electricity
I wish to draw the attention of the concerned authorities, through the columns of your
newspaper, towards an extremely vital and tormenting problem of the city.
For the last several months, frequent breakdown have become a headache for the resident
particularly for students who have to prepare of their examination. I regret to point out that it
seems as if there is nobody to take care of the citizens and solve their problem. The situation has
now reached at alarming stage.
The concerned authorities are therefore requested to look into this matter without further delay
and take suitable steps to solve the problem.
Thanking you for your cooperation.
Yours truly,
Ahmad Aziz.