OCIMF OVID

NLCK-8936-6660-3975
OCIMF OVID
OVMSA Document
Publication Date
OVMSA Document
OVID Operator
26 Jan 2016
Petrolog Limited

YesShore management sets company standards and performs assessments to verify their
implementation.
3.1
Petrolog LimitedNLCK-8936-6660-3975 26 Jan 2016
Element 1. Management, Leadership and Accountability
Comments: Petrolog Limited has a class approved and implemented Safety Management System, which is in place and
running, with clear statement on his Section 01 its mission and vision through it policies and procedures, where is it
mentioned under Objectives, Application, Safety Management System Functional Requirements and Policies therein
contained in Petrolog's SMS Section 01-1.2, 1.3, 1.4 and 1.5 Where WE BELIEVE THAT ALL ACCIDENTS ARE AVOIDABLE.
MAKING A DIFFERENCE IN HSEQ MEANS WE MUST LIVE OUR HSEQ COMMITMENT ON A 24/7 BASIS BY:Acting in a safe
and responsible mannerLeading by example and promoting trustIntervening and welcoming intervention from
othersStopping any activity we feel is unsafe or where control is being lostAccept responsibility for our
actionsContribute to continual improvementOur Vision is that PETROLOG LIMITED will be the safest places to work. To
achieve this we must all work together and take personal responsibility for the safety of everyone
YesManagement commitment is clearly defined in documentation that includes mission and vision
statements, policies and procedures.
1.1
Comments: The Company management has implemented through its SMS proper reporting, investigation and analysis
of all non-conformities, accidents, near misses and hazardous situations. Management always provide appropriate
corrective action which must be analyzed and put into action in order to bring about improvements in HSE. Procedures
have been established and implemented for achieving these objectives. See SPA 09.All non-conformities, accidents,
incidents and hazardous occurrences on board must be reported by the Master to DPA. Details, such as probable cause
and outcome, place, reason for the incident, damage to the environment and property, what action was taken and any
suggestions for improvement must be included in the Report.Any deviation from SMS procedures (non-conformity)
must be documented.The effectiveness of the corrective and preventative actions must be verified by the Master and
the DPA. Sections (9.0, 9.1, 9.2)
YesSenior management demonstrates a clear commitment to implementing the safety management
system.
1.2
Comments: Safety and environmental excellence is achieved by implementing, enforcing and documenting all aspects
of our HSE policy i.e. Risk Management procedures where the Risk Management Procedure shall apply to all activities,
products, services and vessels under the control and Management of Petrolog Limited.The purpose of the Risk
Management procedure is to establish a uniform and consistent method for the identification, evaluation and control
of the Health, Safety, Environmental, Occupational and Disease Control hazards and Environmental aspects within the
activities and vessels managed by the Company (Petrolog Limited.). This shall ensure that the appropriate
methodology is adopted as well as documenting sharing the lessons learnt among the fleet and shore based
personnel.SP-A 04 Sections 1.0 -2.0
YesSafety and environmental excellence are fully understood and supported by vessel and shore-based
management teams.
2.1
Comments: The Master will ensure that aboard his vessel, safe practices concerning navigation, operations and other
activities will be followed including the Company HSE Policy. The Master will ensure that PPE will be worn by all
personnel when on duty. The Master will ensure that a monthly Safety Meeting will be held (form SP-02/01). During
the meeting HSE issues affecting the vessel and crew, ie safety flashes, JHA, circulars, incidents, emergency procedures
etc., might be discussed. A copy of the monthly Safety Meeting will be sent to the Company DPA. Internal audits are
periodically carried out where the DPA is responsible for ensuring that a yearly ISM Internal Audit is carried out in the
Company office and on board the ships managed by the Company The internal audits shall be carried out by the DPA,
Vessel Manager or nominated by him person. The Internal Auditors shall have attended and successfully completed an
ISM and Petrologs, respectively.SP - A12 1.0, 4.0, 5.0
YesAll company personnel can describe what safety and environmental excellence mean in practice.2.2
Comments: Any Company ship involved in an emergency situation will send a message via radio telephone, Inmarsat,
telex or by mobile telephone to the office with detailed information on the ships circumstances. Depending upon the
type of emergency, the vessel will follow the procedure as stated in the VCP. The initial call shall be made to the DPA. If
the DPA is not available, the Vessel Manager, shall be contacted.Whoever receives the call will immediately contact the
Vessel Manager, who as Team Leader will decide if ERT should be convened.The Vessel Manager shall inform the
Managing Director of the emergency situation and advise on suitable course of response action. In the absence of the
Vessel Manager, his deputy the Marine Technical Manager will be acting as a Team Leader.If the situation warrants it,
the ERT will assemble as per the OCP Manual.SP - A08
YesManagement strives to improve performance in the areas of safety and environmental performance
at all levels throughout the company
2.3
2/41© Copyright OCIMF 2016

Comments: The Company manages a fleet of vessels. The Company has ensured that all the salient details of vessels
whether, managed or chartered have been lodged with the respective Flag States and such details are available from
the DPA.The responsibility and authority of those Company personnel who manage outcomes affecting HSE are defined
and documented.The interrelationship and lines of communication between various personnel in the Company office
are indicated in the Organogram.SAFETY MANAGEMENT MANUAL (SMM) SECTION 03 ; 3.1 : 3.2 : 3.3 : 3.4 and SP A03
Comments: All steps required to achieve safety and environmental excellence are clearly defined by Health, Safety,
Environment & Quality Policy.SAFETY MANAGEMENT MANUAL (SMM)SECTION : 021. Health, Safety, Environment &
Quality Policy2. ENVIROMENTAL POLICY3. STOP WORK POLICY4. Drug and Alcohol Policy5. NO SMOKING POLICY6.
COMPANY SECURITY POLICY7. Medical and Harmful Dieses Policies
YesThe steps required to achieve safety and environmental excellence are clearly defined by
management.
3.2
Comments: PETROLOG LIMETED recognizes that protection of the environment is our responsibility.SAFETY
MANAGEMENT MANUAL (SMM) SECTION : 021. Health, Safety, Environment & Quality Policy2. ENVIROMENTAL
POLICY
YesVessel and shore-based management teams promote safety and environmental excellence.3.3
Comments: Safety and environmental targets and objectives are discussed due to Vessel Monthly Safety Meeting (SP-
A02-01) and Vessel Minutes Of Meeting (SP-A02-05)7_SPF - STANDARD PROCEDURES FORMSPART ASP-A02 (Monthly
Safety Meeting,Hours of rest)
YesSafety and environmental targets and objectives are discussed, at least quarterly, at management
meetings onboard and ashore.
4.1
Comments: Safety and environmental performance targets are monitored against KPIs and are reported on a weekly,
monthly and quarterly base to management on the findings and ensure that corrective action plan is implemented. KPI
used for this statistics board are: Fatality(FAT), Lost Time Incident(LTI), Lost Workday Case(LWC), Restricted Workday
Case (RWDC), Medical Treatment Case (MTC), First Aid Case (FAC), Marine Transport Accident, Equipment Damage,
Unsafe Act/Unsafe Condition,Fire Incident, Near-Miss, Drill, HSE Meeting, Incident/External Audits, Safety Observation
card, toolbox Talk, Risk assessment, total recordable Incident rate, Permit to work and Man-hour work.
YesSafety and environmental performance targets are monitored against KPIs.4.2
Comments: Shore base Managers give clear direction on safety issue and ensure that the vessel personnel implement
all safety issues.Vessel and Shore personnel shows strong commitment to safety and environmental issue through
following safety work procedure when carrying out the task. Vessel personnel ensure that the attend toolbox talk and
carry-out risk assessment before the start of any job while shore base personnel respond to safety need of the vessel
and its personnel.
YesAll vessel and shore personnel demonstrate their commitment to safety and environmental
excellence.
4.3

YesThe company can demonstrate that it is taking measures to comply with known future regulations
and legislation.
3.4
Element 1A. Management, Leadership and Accountability
Comments: Management ensures that policies cover all the activities undertaken by the company and effectively and
systematically implementation of policies and procedures. SAFETY MANAGEMENT MANUAL (SMM) and IMS
DOCUMENT STRUCTURE shows clear direction of policies.
YesManagement ensures that policies cover all the activities undertaken by the company.1.1
Comments: Polices are review during management review meeting yearly and sometime policies could be review to
correct an incident. Petrolog Management review meeting is chaired by the managing director with attendance of
Vessel manager, Technical Manager, DPA( Designated Person Ashore) and other personnel as decided by the Managing
director.
YesPolicies are reviewed through processes described in formal procedures and instructions.1.2
Comments: Procedures and instructions are readily available.Electronic or hard copies of these are easily accessible to
all personnel onboard and ashore.SMM - SAFETY MANAGEMENT MANUALSection 12 - Company Verification, Review &
Evaluation 12.0-12.7SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP A12 and SP
A13
YesProcedures and instructions are readily available to all personnel onboard and ashore.1.3
Comments: Our document Control Supervisor ensure that only current management system manual last revised are
available to the work staff both on-board and ashore personnel. We have a procedure of code new revise document
and our document control supervisor manage all document.
YesA formal document control system is in place to ensure that the current management system
documentation is available for use at all locations onboard and ashore.
1.4
Comments: Petrolog have established procedures which ensure that all shipboard personnel receive relevant
information in English Language and that individuals are able to communicate effectively in the execution of their
duties. Petrolog limited, Marine/Personnel department ensures through the company's procedures explained in the
HSE management systems, instructions/checklists/information packs that shipboard personnel are aware of their
individual responsibility for safe ship operation and overall protection of the environment.
YesInstructions and procedures are written in plain language and contain sufficient detail to ensure that
tasks can be completed correctly and consistently.
2.1
Comments: During the Management Review meetings, details of Company policies and objectives, internal safety audit
findings, reports and analyses of non-conformities - together with corrective action taken, performance of the SMS and
monthly vessel inspection reports etc. are discussed in detail and possible preventive actions worked out for potential
non-conformities. SAFETY MANAGEMENT MANUAL (SMM)COMPANY VERIFICATION, REVIEW, AND EVALUATION 12.0-
12.7Standard Procedures SP A12 and SP A13
YesPeriodic meetings to review or amend current procedures or propose new ones take place on a
regular and timely basis, and are formally recorded.
2.2
Comments: The master reports all non-conformities, accidents or incidents onboard the vessel which is analysed by the
DPA ( Designated Person Ashore), Port Captain and Senior Management. The result of the feedback are used to initiate
general corrective action on that Ship and other fleet Ships and also amend the safety management system to prevent
recurrence.
YesThe safety management system encourages proactive feedback3.1
Comments: Petrolog Limited have adopted a process for surveying involving workforce and management to develop a
working procedure in accordance with international and national requirement. This process has identified system and
equipment which could fail resulting
YesInstructions and procedures covering shore and vessel operations are developed in consultation with
those who will have to implement them.
3.2
Comments: The Managing director is responsible for all the activities of Petrolog limited including Safety and
environmental protection. Managers of each department ensure the implementation of policies, objectives and
procedures which the head of department are held accountable. The marine manager ensures that all marine
shipboard safety and environmental policies are carried out in accordance with international regulations and company
procedures.
YesManagers are clearly held accountable for achieving the objectives established for them.3.3

Comments: The Vessel master is responsible for the vessel document and data control and ensuring compliance with
international regulation and legislation. The Vessel Manager maintains the master list of documents (regulations and
legislation) indicating the revision status and distribution of all the documents under the document control system. The
Vessel Masters are responsible for maintaining the master list of records used on board.The Manager Director
establishes retention period for each type of record (regulations and legislation) after the expiration of retention
period, the vessel Manager identify and implement the new regulation and legislation.
Comments: We benchmark our Safety Management system with International Standard code and best practices such
as ISM Code, OHASA, SOLAS, MLC etc. Our benchmark act as an improvement index in our process. Petrolog Limited
Health, Safety and Environmental Management system describes the company's management system for the safe
operation of vessels and for pollution prevention. its contents have been reviewed and indicate conformity with the
requirements of I.M.O resolution A741/18-The international Safety Management Code.
YesBenchmarking is used to identify further improvements to the safety management system.4.1
Comments: There is a procedure describing the method of scheduling, planning and conducting internal Safety audit in
the office and onboard the vessel. The DPA (Designated Person Ashore) is responsible for ensuring that a quarterly ISM
internal audit (HSE Management System) carried out. The internal Verification or audit are usually carried out by the
DPA, Vessel Manager, HSE Manager and nominated personnel. After the internal audit and verification, another audit
will be conducted by an independent auditor. During the audit, the auditor will gather information to verify the
compliance with ISM code and HSE Management System standards. The auditor will measure and check documents
and records in relation to international standard and best practise. The audit summary report will include the overall
findings and recommendations which will be reviewed by the Senior Management.
YesMeasurements are carried out regularly according to a comprehensive verification plan.4.2
Comments: DPA (Designated Person Ashore) ensures overall conformity with the Safety Management System as
defined in our Safety Management System. DPA is responsible for effective implementation and maintenance of the
company's HSE Management System. The following mechanism are in place to verify the effectiveness of key areas in
our Safety management System. 1) Investigating reported non-conformances with Ship masters and port engineers. 2)
Programming system review meetings and keeping records of the same. 3) Ensuring that HSE Management system is
understood by sea staff and office employees and monitor the implementation. 4) Review of the ship/shore
contingency plans covering emergency situations. 5) Monitoring the implementation of rules, regulations, codes and
guidelines.
YesSenior managers have a mechanism in place to verify the effectiveness of key areas of the safety
management system.
4.3

YesThe company provides adequate resources to implement the safety management system effectively.3.2
Element 2. Recruitment and Management of Shore-Based Personnel
Comments: Procedures and instructions are readily available.Electronic or hard copies of these are easily accessible to
all personnel onboard and ashore.SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP-
A03 Communication Responsibility and AuthoritySP-A05 Crew Recruitment ProcedureSPM Part F - DP OperationsSPM-
F01 - Dynamic Positioning Procedure
YesA documented job description is in place for every role in the organisation.1.1
Comments: The Procedure defines the method of recruitment of crew for on ships Managed by the Company. Its
purpose is to ensure that qualified, medically fit and properly certificated crew, who satisfy the STCW Code and MLC
2006 are employed.SPM part A-Standard Marine operationsSP-A05 Crew Recruitment Procedure
YesThe pre-recruitment process should include checks that applicants have the appropriate
qualifications and experience.
1.2
Comments: The Crewing Department has the responsibility to locate suitably qualified, competent and trained officers
and crew who satisfy the requirements of the STCW Code for the Company managed ships. Authority to employ rests
with the Technical and Vessel Manager.SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine
operationsSP-A05 Crew Recruitment Procedure4.0. RESPONSIBILITY AND AUTHORITY.5.0. PROCEDURE.
YesThe recruitment process includes verification that the qualifications of new recruits are genuine.1.3
Comments: Process of training and familiarization of staff employed on board vessels managed by Integrated Marine
Services Inc.SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP-A06 Training &
Familiarisation Procedure SP-06/01 Office Attendance Form SP-06/02 Officers Familiarization
Form SP-06/03 Masters Handover .SP-
06/04 Chief Engineers Handover SP-06/12 Training form
SP-06/13 Document Familiarization list SP-06/14 Crew Familiarization FormSP A05 Standard
Procedure
YesThere is a formal familiarisation process in place for newly recruited shore-based staff.1.4
Comments: Appraisal system ensures that key staff members undergo a performance assessment.SPF - STANDARD
PROCEDURES FORMSPART ASP-A06 (Familiarisation, Handover, Appraisals)SP-06/05 Crew Performance
Appraisal SP-06/08 Chief Officer Appraisal Form SP-06/10 Masters Appraisal Form SP-
06/11 Chief Engineer Appraisal Form
YesA formal staff appraisal system ensures that key staff members undergo a performance assessment
at least annually.
2.1
Comments: MASTER, CH/ENG & MANAGEMENT APPROVAL: For the off shore employee the Master or Ch/Engineer will
approve and propose or delegate the trainer. If the training requires third party or office personnel the management
will approve and propose the trainer and trainer provider. For office personnel the management will propose the
person or third party to conduct the training required.STANDARD PROCEDURES MANUALPART ATRAINING AND
FAMILIARISATION PROCEDURE SP-A06
YesThe recruitment process identifies any training needed to ensure that personnel have the required
skills and capabilities.
2.2
Comments: The HOD will be responsible for reviewing the level of competence of employees under his control, and
identifying the training needs of his employees. The Crewing Department will be responsible for coordinating the
training needs of personnel, including new staff, where applicableSPM - STANDARD PROCEDURES MANUALSPM part A-
Standard Marine operationsSP-A06 Training & Familiarisation ProcedureTopic 5.9. 5.10.
YesThe company maintains up-to-date records of qualifications, experience and training courses
attended for all key shore-based staff.
2.3
Comments: The employee retention rate in Petrolog for key staff is above 70% in spite of the downtime in the Oil and
Gas industry we have being able to manage our workforce through diversification in other area of energy.
YesThe average job retention rate for key staff is greater than 70% over a two year period, other than
planned attrition.
2.4
Comments: Key Staff and Contractor Staff undergoes training, refresher training and participate in industrial forums in
other to be meet the industrial requirement.
YesKey staff retain core technical skills through new training, refresher training and participation in
industry forums, seminars and conferences.
3.1

Comments: Company provides adequate resources for all the activities including the safety and environmental
protection. The resources provided for Safety Management system are reviewed annually.
Comments: Company support personnel going for trainings and courses relevant to their field, these practise has
improve the productivity of the company. Petrolog has made it mandatory for staff to improve themselves by going for
higher education.
YesThe company encourages and supports personnel taking higher education courses to improve their
value to the company and their possibilities for promotion within the organisation.
4.1
Comments: The Management ashore plan a rotation system that will make onboard personnel more productive and
focus on their job activities.
YesSenior onboard personnel are rotated through office assignments.4.2
Comments: Petrolog limited ensures that it staff undergoes interpersonal training on brainstorming, negotiating skills,
team contribution and team building.
YesThe company promotes appropriate interpersonal skills training.4.3

YesSelection, recruitment and promotion procedures ensure appropriate staff placement with
documented appointment records.
2.4
Element 3. Recruitment and Management of Vessel Personnel
Comments: The Vessel Manager and the Crewing Department set job description for each job role and marine crew are
selected base on the candidates previous training, experience, possible training needs to meet the requirements of a
new ship type or trade, new type of equipment or new rules and regulations.See our, STANDARD PROCEDURES
MANUALCOMMUNICATION, RESPONSIBILITY AND AUTHORITYShipboard PersonnelCrew Recruitment ProcedureDP
OperationsDynamic Positioning Procedure
YesA documented job description is in place for every member of the marine crew.1.1
Comments: The Petrolog recruitment procedure defines the method of recruitment of crew for all ships Managed by
the Company. Its purpose is to ensure that qualified, medically fit and properly certificated crew, who satisfy the STCW
Code and MLC 2006 are employed.The Crewing Department has the responsibility to locate suitably qualified,
competent and trained officers and crew who satisfy the requirements of the STCW Code for the Company managed
ships. Authority to employ rests with the Technical and Vessel Manager.Find attached this Procedures.STANDARD
PROCEDURES MANUALSP - A05 CREW RECRUITMENT PROCEDURE
YesManagement has a defined system of selection, recruitment and promotion procedures.1.2
Comments: Crew Request Form (SP-A05/09) are in place to screen officers and crew and are forwarded to the crewing
agencies specifying requirements such as qualification, experience and training as per the STCW Code and the
proposed salary.In the case of engine room staff, details of experience on types and size of engines/machinery are also
specified.See our STANDARD PROCEDURES MANUALIntegrated Safety Management SystemSPM part A-Standard
Marine operationsSP-A05 Crew Recruitment Procedure
YesA process is in place to screen new crew members for job competence.1.3
Comments: Medical certificate of crew are forwarded by agents before placement and are thoroughly vetted by the
Crewing Department and Management using STCW Verification Checklists: SP-05/01 to SP-05/07, as necessary.See our
STANDARD PROCEDURES MANUALSP - A05 CREW RECRUITMENT
YesMedical checks are conducted as a part of the selection and recruitment process.1.4
Comments: The Crewing Department has the responsibility to locate suitably qualified, competent and employee
without any criminal record. Petrolog has a Security Plan in place which is in accordance with ISPS.
YesA process is in place to ensure that appropriate security checks are undertaken for all employees.1.5
Comments: Petrolog has a policy which state that:it is an offence for any employee of Petrolog Limited to be under the
influence of alcohol or in possession of or under the influence of any non-prescription drug such as cocaine,
amphetamine, marijuana, hashish Or other illegal or controlled substance while working in its office or residing on any
job site.Any person taking medication prescribed by a doctor which may impair their performance or ability to operate
machinery (including driving), must advise the Master or their Line Manager as appropriate. Senior Management may
require any employee, Officer or Rating to submit to random alcohol and/or drugs testing where cause exists to suspect
alcohol or drug abuse as a contributing factor to any accident or incident. Senior Management will implement a
random drug and alcohol-testing regime, in accordance with OCIMF guidelines and applicable law.HEALTH, SAFETY,
AND ENVIRONMENTAL PROTECTION POLICIESDrug and Alcohol Policy.
YesA formal drug and alcohol policy is implemented and a system is in place to monitor it on a regular
basis.
1.6
Comments: Appraisal Process is done quarterly to verify the competence of Crew onboard.
YesAn appraisal process is in place for all vessel staff.2.1
Comments: If the crew members qualification, experience and training are found to be satisfactory, a proforma
contract specifying salary, length of contract and length of probation is sent to the agent for signature to sign-in crew.
Petrolog and manning agent has procedures that complies with the best practise.
YesThe vessel operator verifies that manning agents, where employed, ensure that crew quality
requirements are consistently met.
2.2
Comments: The Crewing Department has the responsibility to locate suitably qualified, competent and trained officers
and crew who satisfy the requirements of the STCW Code for the Company managed ships. STANDARD PROCEDURES
MANUALSP - A05 CREW RECRUITMENT
YesThe company has an enhanced recruitment and interview process for senior officers.2.3

Comments: Crew who satisfy the requirements of the STCW Code for the Company managed ships are selected.
Authority to employ rests with the Technical and Vessel Manager.
Comments: It is the policy of PETROLOG LIMITED to segregate all wastes resulting from its activities on Vessels, offices,
jetties, workshops and work sites, and thereafter dispose appropriately as stated in our waste management plan.The
Procedure is applicable to all vessels managed by the Company.STANDARD PROCEDURES MANUAL (SPM) PART
AHEALTH MANAGEMENT
YesThe company promotes hygiene awareness within the safety management system.2.5
Comments: Appraisal system ensures that key staff members undergo a performance assessment.SPF - STANDARD
PROCEDURES FORMSSP-A06 (Familiarisation, Handover, Appraisals)SP-06/08 Chief Officer Appraisal Form
SP-06/10 Masters Appraisal Form SP-06/11 Chief Engineer Appraisal Form
YesThe company operates an enhanced appraisal process for senior officers.3.1
Comments: The Procedure defines the On-Board Complains Procedure for the fair, effective and expeditious handling of
Seafarer complaints alleging breaches of the requirements of the MLC 2006.
YesThe company has a documented disciplinary process.3.2
Comments: The internal audits of manning agent is carried out by the DPA, Vessel Manager or nominated person with
experience. The Internal Auditors shall have attended and successfully completed an ISM and IMS, respectively, internal
Auditors training course provided by third party. During the Audit the Auditor will gather information to verify that the
manning agent complies with ISM and / or HSE Management System standards.
YesManning agencies used by the company are audited annually to ensure their practices meet the
vessel operator’s selection and recruitment procedures.
3.3
Comments: Petrolog Management Conduct an annual review of crew selection process. In this process the manning
agent is involved.
YesVessel operators conduct an annual review of the crew selection and recruitment process to ensure
that it complies with their policies and procedures.
3.4
Comments: Health awareness campaign are done regularly to ensure that crew and ashore personnel understand
Health risk of their work activities.
YesThe company implements health awareness campaigns.3.5
Comments: computer-based training or psychometric are used in selection of key staff.
YesThe company conducts pre-employment assessment for job competence and training for officers and
ratings.
4.1
Comments: Officers and crew are recruited on a contract basis from many nationalities appointed either directly, or
through selected Crewing Agencies. Crew Request Form (SP-A05/09) for officers and crew are forwarded to the
crewing agencies specifying requirements such as qualification, experience and training as per the STCW Code and the
proposed salary. In the case of engine room staff, details of experience on types and size of engines/machinery are
also specified.Curriculum Vitae along with copies of the seamans book, qualification and endorsements, training and
medical certificate are forwarded by agents and are thoroughly vetted by the Crewing Department and Management
using STCW Verification Checklists: SP-05/01 to SP-05/07, as necessary. If the crew members qualification, experience
and training are found to be satisfactory, a proforma contract specifying salary, length of contract and length of
probation is sent to the agent for signature by the crew member.
YesThe company has a documented planning process to ensure that future manning needs can be met.4.2
Comments: Management Written Policy is available.STANDARD PROCEDURES MANUALPART F5.0 ResponsibilitiesTopic
5.0; 5.3; 5.4; 5.5; 7.0 Manning Levels and TrainingTopic 7.2
YesThe management’s written policy is to operate vessels with senior officers who have appropriate
experience and training on the particular type and size of vessel.
4.3
Comments: The purpose of the Health Risk Management procedure is to establish a uniform and consistent method for
the identification, evaluation and control of the Health, Occupational and Disease Control hazards and Environmental
aspects within the activities and vessels managed by the Company (Petrolog Limited.). SMM - SAFETY MANAGEMENT
MANUALSection 2- Health, Safety,& Environmental Protection PoliciesSTANDARD PROCEDURES MANUALPart C SP-
C05HAZARDOUS SUBSTANCES MANAGEMENT PROCEDURE
YesThe company undertakes vessel health-risk assessments on a rolling basis.4.4
Comments: Appraisal and Competence development processes are link to future training. if any deficiency is discovered
during the appraisal process, the crew will be send to training to close-up such deficiency.
YesAppraisal and competence development processes for vessel personnel are linked to future training
and promotion requirements.
4.5

Element 3A. Recruitment and Management of Vessel Personnel
Comments: Petrolog Shore management provides resources needed by crew on the vessel.SP-A05 Crew Recruitment
Procedure
YesShore management provides adequate resources to ensure the well-being of crews.1.1
Comments: SP-A02-03 RECORD OF HOURS OF WORK REST OF SEAFARERS
YesThere are procedures to ensure that the working and rest hours of all personnel are in line with
STCW or relevant authority guidelines for the vessel trade and are being accurately recorded.
1.2
Comments: All employees are assessed against the relevant Job description & Competence requirements in order to
identify training required for them. The Master will be responsible for identifying the training needs of his Crew with
regard to their duties. For crew training purposes, the vessel will follow the Annual Training program as applicable.SP-
A06 Training & Familiarisation Procedure
YesThere are procedures in place to ensure that, where crew training is required, it is undertaken within
a specific time.
1.3
Comments: 5.3. All newly recruited Masters, Chief Officers, Chief Engineers and Second Engineers, prior to
joining a Companys ship for the first time, will attend a Familiarization course held by the DPA in the Company offices.
The course see Form SP-A06/01 covers a range of subjects, including the Companies objectives, HSE Policy and an
overview of the Company HSE Management system. Additionally the Master and Chief Engineer are required to
complete Form SP-06/02 which confirms that they are familiar with applicable rules and regulations and Company
Policy. The completed form will be filed on board and a copy sent to the Company DPA.SP-A06-07 Identified Training.
YesThe company provides initial and refresher training for all ranks.2.1
Comments: The HOD will be responsible for reviewing the level of competence of employees under his control, and
identifying the training needs of his employees. Management monitor all training record and effectiveness of the
training.SP-A06 Training & Familiarisation Procedure
YesManagement monitors and records training results and effectiveness.2.2
Comments: Training needs will be identified from the results of appraisals (Crew Performance Appraisal SP-
06/05,08,09,10,11), internal audits and management reviews, or resulting from the request of a Head of Department
on board.SP-A06 Training & Familiarisation ProcedureSP-A06-05 Crew Performance Appraisal
YesThe company has procedures to identify additional training requirements.2.3
Comments: Crew Training uses video materials, chat, signs and Presentations.
YesCrew training includes the use of audiovisual training aids and/or computerbased training.2.4
Comments: Where a junior(s) has been identified has deficient, the Crewing Department will arrange necessary
training through a training institute approved by the Flag State or Clients.
YesCompany policy provides career development for junior officers and aims to promote senior officers
from within the company, where possible.
3.1
Comments: Retention rate is 80% for Management staff over the past two years now. The company has able to
stabilize it senior work staff by incentives and encouragement.
YesThe company achieves an 80% retention rate for senior officers over a two-year period.3.2
Comments: Company holds seminar, conferences and workshop for senior officer in other to brainstorm.
YesThe company organises senior officer seminars to promote, emphasise and enhance the company’s
safety management system.
3.3
Comments: As per Flag requirements in accordance with STCW Chapter VI/5 and VI/6, requires all persons serving
onboard to have a certificate of proficiency that relates to the security training or instruction appropriate to their
assigned shipboard duties. Required to complete the Security Familiarisation form (SP-A06/02 Officers Familiarisation
& SP-A06/14 Crew Familiarisation).SP-A06 Training & Familiarisation ProcedureSP-A06-05 Crew Performance
Appraisal (Additional Training Field)
YesTraining for seafarers exceeds the minimum requirements of the STCW or of the relevant authority
for vessel trade.
3.4
Comments: Once the training is completed, the company career policy provides for the HOD, Master to evaluate the
effectiveness of the training, this can be done through interview, observation, analysis of the results and feedback from
colleagues & clients.
YesCompany policy provides career opportunities for officers by providing shore-based assignments.4.1

Comments: Retention for officer is over 80% retention rate.
YesManagement achieves an officer retention rate greater than 80% over a two-year period.4.2
Comments: A register of seminar run by the company is maintained, the register shall record the course name, the
name of the delegate who attend, the trainers name or the name of external training organization.
YesAll officers attend company run seminars at least once every two years.4.3

Element 4. Reliability and Maintenance Standards
Comments: The Master, through the Chief Engineer and the Chief Officer, will make certain that all maintenance on
board will be carried out with consideration for the health and safety of the crew, and the protection of the
environment. This means that strict attention will be paid to the provisions found in the HSE Ships Operations Manual
(SOM) in particular Part 2: General Safety Rules and Part 3: Health Hazards. In addition, the promotion of the
principles of Risk Management via the use of Risk Registers, Permits to Work (PTWs), Tool-Box Meetings, Job-Hazard
Analyses (JHAs) must be foremost in their minds when preparing for maintenance work aboard Company managed
vessels.The Technical and Vessel Managers are responsible, for ensuring that appropriate corrective action or Planned
maintenance is taken once the reports are received. He must ensure that all vessels are adequately maintained as per
prevailing Company, Statutory and Classification requirements. 6_PMS - PLANNED MAINTAIN
YesEach vessel in the fleet is covered by a planned maintenance and defect reporting system.1.1
Comments: The vessel will be inspected at least once every year by the Vessel Manager and management using Vessel
Inspection Form SP-A10/02.The vessel will be inspected on a monthly basis by the Master and Chief Engineer using the
Monthly Inspection Form SP-A10/01.
YesCompany management regularly reviews the vessel and fleet maintenance activity.1.2
Comments: The Condition of class received from the ship will be reviewed and analysed by the Technical / Vessel
Manager and his team and a decision made, conforming to the Companys and vessel owners strategic and operational
plans, whether to add to or delete from the proposed list of work.
YesThe company ensures that condition-of-Class (CoC), or equivalent, items are monitored and closed
out as soon as possible.
1.3
Comments: Petrolog Certificates Tracker and Certificate Status List
YesThere is a verification process in place to monitor the accuracy of all vessel certificates, in addition to
the monitoring system onboard the vessel.
2.1
Comments: The Marine Technical Manager ensure that adequate engineering support and expertise necessary for
development, monitoring and support of the maintenance of the ships and equipment is available at all times to the
vessels under the Companys management with a standardised format using photograph as evidence of the
condition.6_PMS - PLANNED MAINTAINENCE SYSTEM
YesAll compartments onboard are regularly inspected to ensure their integrity is maintained. Records
are location specific and made on a standardised format that may include photographs as evidence
of the space’s condition.
2.2
Comments: The Maintenance report is analysed by the Technical Manager and subsequently move to the Vessel
Managers for further corrective action if necessary.Subsequent follow-up will be done through physical examination of
machinery onboard.
YesResponsible managers follow up on all required maintenance.2.3
Comments: In addition to the Monthly Inspection form referred to in 5.4, Technical Supervisor carries out audit
maintenance and any defect or damage will be reported to the Marine Technical Manager by the Master or Chief
Engineer on the Defect / Damages Report Form SP-A10/03. Immediate action, if possible, must be employed to
remedy the defect or damage by the ships personnel before it reaches a hazardous level.
YesResponsible managers visit vessels to audit maintenance and defect correction plans.2.4
Comments: The Chief Engineer will ensure that the technical integrity of all plant and equipment will be maintained to
the highest standards demanded by the manufacturers specifications and manuals. The following information will be
recorded and maintained:Make of plant/equipment.Date of purchase.Specifications.Working hours.Dates of overhauls
and maintenance.Major failures and or defects. All non-conformities with reference to the equipment or plant under
warranty, must be logged and reported immediately to the Vessel Manager. Other performance
measures.Maintenance and defect alert will be sent to the ashore base management for prompt action.6_PMS -
PLANNED MAINTAINENCE SYSTEM
YesThe maintenance and defect reporting system alerts the staff responsible for maintenance onboard
and ashore when items become due.
2.5
Comments: Petrolog management ensure that adequate engineering support and expertise necessary for
development, monitoring and support of the maintenance of the ships and equipment is available at all times using
Computer-base maintenance system. 6_PMS - PLANNED MAINTAINENCE SYSTEM
YesA common, computer-based maintenance system onboard each vessel records all planned
maintenance.
3.1

Comments: The scope of work and details of repairs, overhauls, additions, cleaning, painting and any of the many jobs
to be done during dry-docking, must be started at least 6 months before the event takes place. Form SP-A10/04 will be
filled in by the Chief Engineer and Chief Officer, confirmed by the Master and sent to the Technical and Vessel
Managers for scrutiny.SP-A10-04 Dry-dock Job List & Repair Form
YesThere is a formal shipyard repair list maintained onboard and/or ashore.3.2
Comments: There is a optimum spare part inventory record on a computer data base.
YesThe company policy is to maintain an optimum spare parts inventory or system redundancy for all
vessels.
3.3
Comments: The Master, supported by the Chief Engineer and Chief Officer, is responsible for making timeous reports of
all defects and damages to the ship and for monitoring and verifying the corrective action and also monitor the spares
need correct.6_PMS - PLANNED MAINTAINENCE SYSTEM
YesThe maintenance and defect reporting system also monitors the vessel’s spares inventory and
highlights any shortages.
4.1
Comments: The Vessel maintenance and defect report system received from the ship will be reviewed and analysed by
the Technical and the Marine manager. As the dry-docking date approaches, the list will be firmed updated.
YesThe vessel’s maintenance and defect reporting system tracks all outstanding repair items, including
dry-dock work lists.
4.2
Comments: The critical equipment is identified while taking into account the vessels layout, machinery arrangements
and the nature of the operating services. It is identified for each vessel managed by the Company and highlighted in
red in the ships Planned Maintenance file.
YesThere is a company system that tracks ALL fleet wide outstanding maintenance and defect items.4.3
Comments: In addition any vessel and / or project equipment and machinery not forming part of the vessel day to day
operations within the project engagements will be test run at regular intervals. The test run intervals are defined while
taking into account the manufacturers recommendation, operating weather and sea condition, class, flag and other
applicable rules, but will not exceed the maximum period of three months. This is our proactive measures.
YesThe maintenance plan includes proactive measures.4.4

Element 4A. Reliability and Maintenance Standards (Critical Equipment)
Comments: The critical equipment is identified while taking into account the vessels layout, machinery arrangements
and the nature of the operating services. App 2 PMS Identification of Components Critical to SafetySP-A18-06 - Critical
Equipment Aknowledgement WeeklySP-A18-05 - Critical Equipment (ISM)
YesCritical equipment and systems are defined and identified within the safety management system.1.1
Comments: Some of the Critical equipmentLSA Equipment Checklist LSA
Inspection ReportFFA Equipment ChecklistFFA Inspection ReportEmergency Engine Work Report
Engine Logbook Abstract Main EngineEmergency Valves
ME & AESafety Chemical like absorbent Lubricant
Inventory Equipment Critical to Safety
YesCritical equipment and systems are identified in the vessel’s planned maintenance system.1.2
Comments: The Planned Preventative Maintenance Schedule for our critical system is tested at regular intervals and
stand-by equipment and systems that are not in continuous use are also tested. Such equipment includes, but is not
limited to: Emergency generator. Emergency fire pump. Emergency steering gear. Bilge eductor system.
YesThere are clear reporting requirements when critical systems, alarms or equipment become
defective or require planned or unplanned maintenance.
2.1
Comments: If the team considers that there are insufficient independent control measures available or that they are
unlikely to be effective against that particular hazard, then the risk must be judged to be unacceptable. In this instance
the work should be cancelled or postponed until further thought has been given as to how the risks can further be
reduced in order that the work activity can be performed safely.
YesMaintenance on critical equipment should follow defined procedures that include a risk assessment
which requires approvals at the appropriate levels of management before the equipment is shut
down.
3.1
Comments: Petrolog management team advise for further risk assessment to mitigate all hazard identified.
YesIf the agreed shutdown period for critical equipment or systems is to be exceeded, any extension or
alternative actions will require review by shore management.
3.2
Comments: Testing and Performance data for Critical equipment are done regularly.
YesThe vessel operator gives special attention to recording test and performance data for all critical
equipment and systems.
3.3
Comments: The Master has the responsibility, as part of his responsibility to interact with shore base management, of
ensuring that their rights are satisfactorily protected and Competency standard are maintained for Critical items. This
would fall under Due Diligence and might cover such areas as Utmost Despatch where the warranted speed must be
maintained. Therefore maintenance and upkeep, in this instance, of the main engines are of prime importance.
YesThe vessel operator identifies and documents competency standards with regard to critical
equipment and systems.
3.4
Comments: Levels of Maintenance for Petrolog company managed ships will comply with all applicable Rules and
Regulations.
YesNo incidents or out-of-service times are attributable to a failure in managing the maintenance of
critical equipment or systems and associated alarms.
4.1
Comments: Petrolog Critical equipment and system are treated as priority items during fleet;s planned maintenance
system.
YesCritical equipment and systems should be treated as priority items in the fleet’s planned
maintenance systems.
4.2

Element 4B. Reliability and Maintenance Standards (Close-Out Performance)
YesThe number of outstanding planned maintenance tasks of non-critical equipment for individual
vessels and the fleet as a whole is expressed as a percentage of the total number of monthly planned
maintenance tasks.
1.1
maintenance tasks.
2.1
maintenance tasks.
3.1
maintenance tasks.
4.1

Element 5. Navigational Safety
Comments: CL PART A-Standard Marine operations
YesThe safety management system includes navigational procedures.1.1
Comments: Pre-Departure Check List CL A01Navigation In Restricted Visibility CL A02Pre-Bunkering
Check List CL A03Operations in Heavy Weather CL A04Bridge Watch Hand-Over Check List CL
A05Anchor Check List CL A06Coastal Navigation CL A07Pre Arrival in port CL A08ER Pre-departure CL A09ER Pre
-arrival CL A10Passage Planning CL A11Entry to Confined Space CL A12Pilot Card CL A13DP
Field Arrival Trials CL F01DP Set Up Check List CL F02Pre entry 500m Check list CL F03DP
Anomaly Status Report CL F04DPO Familiarisation Checklist CL F05DP 6 Hrs Check list CL F06Engine Room Field
Arrival CL F07Engine Room Six Hour DP CL F08Pre Dive Check List CL F09Permission to ROV Dive Check
List CL F10Permission to Dive Check List CL F11DP Faults Record CL F12DP HIPAP Beacon
Charging CL F13DP HIPAP Beacon Handing Over CL F14
YesThe vessel operator has procedures that achieve effective bridge resource management.1.2
Comments: The Master and Mate shall make use of the navigation aids with which his vessel is provided such as DP
systems, Radar, as aids for navigation.In order to check the accuracy and reliability of such aids, the results obtained by
their use shall check at every opportunity with result obtained by or visual observations. A record covering each aid
shall be maintained in which instrument errors are to be recorded.
YesThe vessel operator has identified shore-based staff who are responsible for maintaining navigational
standards onboard vessels.
1.3
Comments: The Master shall advise Head Office promptly of any defect in navigation aids, and when the servicing of
an instrument is required and a corrective action is put in place.
YesAll navigational equipment, including electronic systems, lights, compass, communications and
signalling equipment, is maintained fully operational. The company documents all defects and
corrective actions.
1.4
Comments: The Master is responsible for ensuring that the navigation audit conducted and radio equipment is checked
and maintained regularly and according to the PMS.SP-A18 Bridge Routines Procedures.
YesNavigational procedures include a requirement for the Master to conduct audits, which are formally
recorded, to ensure that all officers are complying with applicable navigational regulations and
company procedures and are familiar with the vessel's navigation equipment and are using it
properly.
1.5
Comments: Navigation in restricted visibility checklist (Form CL-A02)
YesThe company has a documented process to conduct onboard navigational audits by shore personnel.2.1
Comments: The Master is responsible to ensure all Deck Officers are familiar with the ICS Bridge Procedure Guide,
Bridge Team Management by undergoing training.
YesThe vessel operator has a formal programme to ensure that deck officers receive appropriate ship
handling training.
2.2
Comments: Monitored and requested by Navigational Officer on Board.
NoChart supply is automated under a contract with a recognised chart agent.3.1
Comments: The Master will ensure that all new deck and engine staff will also be given the necessary training and
familiarization of bridge procedures (Form SP-06/02) completed and filed.
YesVessel operators provide bridge resource management training courses for all deck officers. These
courses follow a set format.
3.2
YesElectronic charts are in use onboard company vessels.4.1
Comments: The Audit Summary Report will include the overall findings (positive and negative) and will include any non
-conformity raised during the Audit and a recommendation for improvement.
YesAudit reports from the fleet are analysed and actions taken to improve procedures.4.2
Comments: Petrolog arranges a third party to carry-out navigation review which is normal supervised by ABS
(American Bureau of Shipping).
YesThe vessel operator arranges independent, random navigational reviews across the fleet to check
general navigational competence.
4.3
Not ApplicableThe vessel operator ensures that each deck officer attends approved ECDIS training.4.4

YesDeck officers undertake periodic bridge resource management simulator training at a recognised
shore establishment.
4.5

Element 6. Offshore Operations (General)
Comments: The Master is overall responsible for ensuring mooring management according to international rules and
regulations.
YesThe vessel operator has a documented procedure to ensure mooring equipment and practices
comply with statutory regulations and industry best practices.
1.1
Comments: This procedure shall provide Masters/OIM/Vessel Manager with a description of day-to-day safe access to
the vessel that are recognized as good practice for its personnel and its operational equipment.
YesProcedures state that the Master/OIM is responsible at all times for the provision of safe access to
the vessel and include guidance on how this may be achieved
1.10
Comments: The Procedure describes the process of training and familiarization of staff employed on board
vessels/ashore managed by Petrolog Limited on testing, inspection of access equipment.
YesProcedures include the requirements for the inspection, testing and certification of access
equipment, including man-riding systems, and the training and competence of personnel.
1.11
Comments: Petrolog has a manning procedure and operate with MLC 2006 regulations.
YesProcedures exist to manage and control personnel numbers onboard the vessel at all times.1.12
Not ApplicableThe company has procedures that address the operation of the vessel in ice or severe sub-zero
temperatures.
1.13
Comments: The Vessel Marine Manager is responsible for selecting a reputable helicopter operator to ensure that
satisfactory standards of safety are maintained. If the helicopter company has not previously worked for Petrolog then
the Operations Manager is responsible for arranging an Aviation audit of the company.SP-A19 Helicopter Operations
ProcedureSSM-02 - Helideck Operations Manual
YesThe company has procedures in place that address helicopter operations, including winching and/or
landing, as applicable.
1.14
Comments: Petrolog is in compliance with IATA dangerous good handling principle which state the minimum fuel stocks
to carry.
YesThe company has a documented procedure that defines appropriate minimum fuel stocks to be
carried onboard.
1.15
Comments: SSP-09 - 4 PT Mooring WinchCL-A14 Anchor Plan (4 point mooring)
YesWhere vessels are equipped to be spread moored, procedures are available that address
requirements for mooring plans.
1.2
Comments: SPM part E-Lifting operations
YesThe vessel operator has procedures to address the control of lifting operations and the competence
and training of personnel involved.
1.3
Comments: E05 Examination and inspection of lifting equipment
YesThe vessel operator has a documented procedure to ensure that records are maintained of the
inspection and replacement dates of wires, ropes, shackles and other gear used in lifting, rigging,
mooring, securing, anchor handling, towing and other offshore applications.
1.4
Comments: The stability of the vessel must be monitored on a regular basis. If the stability is not sufficient the vessel
itself will be at risk, together with all the personnel onboard. These procedures cover all aspects of the stability of the
vessel.For the calculation methods, stability criteria, tanks, centre of gravity etc. see the approved Trim & Stability
Booklet (Flag State Authorities).The Stability Booklet covers loading, discharging and on voyage requirements and
contains the following: general data; capacities of tanks; hydrostatic particulars; cross curves
or KN curves; maximum allowable deck-loading; loading conditions examples; lightweight
data (inclining experiment); record of alterations to lightweight.SP-A15 Vessel Stability Procedure.
YesThere are documented procedures for the planning and execution of cargo, ballast and bunkering
operations. Simplified stability information is provided if no stability computer is available onboard.
1.5
Comments: Procedures to ensure compliance is assigned to DPA
YesProcedures include the requirement for a suitably qualified person (designated officer/ PIC) to be
responsible for ensuring compliance with the documented cargo, bunker and ballast plan.
1.6
Comments: Documented procedures to showing hose fitness and specification before purchase.
YesThe vessel operator has a documented procedure to ensure that hoses provided by the vessel are fit
for purpose.
1.7

Comments: Routine checking of cargo spaces prior to and during cargo handling operations.Duty Officer to ensure that
all of the cargo space are checked before commencement of the cargo and during loading so that no suspected packets
items or activities are taking place which may pose a security threat.STANDARD PROCEDURES MANUAL PART ASP
A15VESSEL STABILITY PROCEDURE
YesProcedures clearly define how cargo should be checked against manifests and the process for
determining suitability for carriage and for rejecting unsuitable items or products.
1.8
Comments: STANDARD PROCEDURES MANUAL PART ASP A15VESSEL STABILITY PROCEDURETopic 8.4 Deck Cargo
Securing Arrangements
YesThe company has procedures in place that address the stowage, segregation and securing of deck
cargo.
1.9
Comments: Compliance with the stability criteria does not ensure immunity against capsizing regardless of the
circumstances or absolve the Master from his responsibilities. Master should, therefore, exercise prudence and good
seamanship, having regard to the season of the year, weather forecasts and the navigational zone and should take the
appropriate action as to speed and course warranted by the prevailing circumstances.
YesThe vessel operator has a documented procedure to ensure that unpredicted changes in
environmental conditions and traffic movements are monitored to prevent the vessel breaking out
from her moorings.
2.1
Comments: In this procedure the Master is responsible for the overall management of helicopter operations on the
helideck layout and if there is any change in the layout an independent third party comes for an audit. Clearance for
specific helicopter operations and permission for the helicopter to land onboard are at the discretion of the Master. He
may stop or curtail the operation at any time for any reasons of ship safety. In this event, the helicopter must move
clear of the vessel immediately. The Master and helicopter pilot should, if possible, discuss appropriate further action.
YesThe company has procedures that recognise and address necessary changes to helideck layout and
equipment when changing from one operational area to another.
2.10
Comments: Petrolog has a Mooring plan.
YesThe company has formal procedures that require shore management oversight of spread mooring
plans and operations.
2.2
Comments: STANDARD PROCEDURES MANUALPART ELIFTING OPERATIONS
YesThe vessel operator has a lifting gear control programme that includes all lifting gear available on the
vessel.
2.3
Not ApplicableLiquid bulk cargo, ballast and bunkering procedures ensure independent monitoring of tank levels in
addition to the primary gauging system.
2.4
Not ApplicableStability computers, where fitted, are regularly tested against Class-approved test data to ensure
operational accuracy and test records are maintained.
2.5
Not ApplicableThere is a documented system in place to ensure that the company audits cargo, bunker and, where
applicable, ballast plans.
2.6
Comments: Petrolog develops procedures and measures that it vessel should adopt if the vessel is at a higher security
level than that applying to a port facility. This procedures identifies equipment necessary to prevent the unauthorized
access to the ship whether by access ladders, access gangways, access doors, windows and portholes, mooring lines
and anchor chains, cranes and hoisting gear.
YesProcedures define limiting criteria, for the differing means of access, based on formal risk
assessments.
2.7
Comments: Ship Security Office ensure that the persons assigned to the gangway duty are checking the identity of all
persons seeking to board the ship and confirming their reasons for doing so by checking, for example, joining
instructions, boarding passes, work orders etc.
YesProcedures exist to ensure that the identity and personal details of all persons onboard are
documented both onboard and ashore.
2.8
Not ApplicableThe company has procedures that require vessels that operate in ice or severe sub-zero
temperatures to have a winterisation notation issued by a Classification Society.
2.9
Comments: STANDARD PROCEDURES MANUALPART ELIFTING EQUIPMENT RULESSTANDARD PROCEDURES MANUAL
PART ARISK MANAGEMENT PROCEDURESPF - STANDARD PROCEDURES FORMSPART ASP-A04
YesProcedures require that routine risk assessments are undertaken to demonstrate that mooring and
lifting equipment is operated to ensure the safety of vessel personnel.
3.1
Not ApplicableA process exists that requires additional independent verification of plans for spread mooring.3.2

Comments: STANDARD PROCEDURES MANUALPART EEXAMINATION AND INSPECTION OF LIFTING EQUIPMENTSP E05
YesThe vessel operator has an enhanced lifting gear control programme that involves the routine
replacement of all loose lifting and rigging gear on the vessel.
3.3
Not ApplicableThere is a documented system in place to ensure that junior officers/relevant vessel staff are actively
involved in the planning and execution of cargo, bunker and ballast operations.
3.4
Not ApplicableWhere large numbers of personnel are involved, on a flotel for example, the company has
introduced an enhanced personnel tracking system.
3.5
NoThe company is actively involved with equipment manufacturers in the development of innovative
technology.
4.1
Not ApplicableOfficers attend shore-based courses that provide interactive computer simulation training to ensure
familiarity with operational and emergency procedures.
4.2

YesThe company only employs qualified deck officers as DPOs.3.2
Element 6A1. Offshore Operations (Specialised Activities - DP Operations)
Comments: STANDARD PROCEDURES MANUALDynamic Positioning Procedure SPM F01
YesThe company has procedures that address DP operations.1.1
Comments: These DP procedures serve as guidance for the operation of the vessel when operating on DP. The
procedures are based on the guidelines given in the "Guidelines for the Design and Operation of Dynamically
Positioned Vessels" 1995 issued by the DP Vessel Owners Association (DPVOA).STANDARD PROCEDURES MANUALPART
FDP OPERATIONAL PROCEDURESSPM F02Operational Capability of DSV VinniceAt all times during the vessel's DP
operations, the vessel will be required to operate within the limits of her capabilities. This effectively means that the
calculated capability plots of the vessel's performance provide the basis for the operating parameters. The results from
the capability plots are theoretical.The vessel's operating parameters may be amended from time to time on the basis
of data acquired from DP Footprint Plots
YesProcedures include a documented process to validate DP capability1.2
Comments: Vessel Manager---Ensure operations are carried out safely at all times.DP Operators---Ensure vessel is in
correct location. Ensure adequate reference systems are available at all times.Monitor vessel position at all times.
Liaise with ROV/survey control and move vessel as requested,providing it is safe to do so.
YesThe vessel operator has identified shore-based staff responsible for maintaining DP standards
onboard vessels.
1.3
Comments: The history of all DP equipment is to be kept in a planned maintenance system and service engineers
reports filed. This system will enable the auditor to determine repairs, replacements and modifications that have taken
place since the last Annual DP Trials.
YesThe company has a policy that requires FME(C)A renewal at intervals not exceeding 5 years and
procedures that address earlier revision following significant upgrades or modification to the DP
system or its components.
1.4
Comments: The Petrolog (DSV Vinnice) is fitted with a visual DP alert system, as follows:Green Light - indicates the
vessel is controlled by the DP system and indicates normal operational status, and that the alarm system is
functioning.Red Light - indicates a DP emergency.The DP Alert system is manually activated at the DP control position
on the bridge.The following actions shall be taken in the event of a Red Alert - Emergency Status:The ROV/subsea
equipment shall be recovered immediately.The DP Operator shall use all means available to maintain the vessel in
position. The Master and Vessel Superintendent shall be informed as soon as possible.STANDARD PROCEDURES
MANUALPART FSP-F03EMERGENCY DP PROCEDURES
YesManagement procedures require that all DP incidents are reported and investigated1.5
Comments: STANDARD PROCEDURES MANUALPART FDP OPERATIONAL PROCEDURESSPM F02Field Arrival
ProcedureField Arrival Procedure - Specific Responsibilities
YesThe vessel operator has procedures for developing Field Specific Operating Guidelines (FSOGs).2.1
Comments: Manning LevelsDepending on the duration and kind of work to be done during the DP operation the
following minimum positions shall be manned with qualified personnel:Officer on watch : 1 x Chief Mate/SDPO
and 1x Mate/DPO;DP Control desk 1 x Unlimited DP Operator;Engine Control Room: 2 Engineers + 1
Motorman.STANDARD PROCEDURES MANUALPART FDynamic Positioning ProcedureSPM F01Topic 7.0
YesCompany procedures specify minimum manning requirements for DP operations.2.2
Comments: STANDARD PROCEDURES MANUALPART FDynamic Positioning ProcedureSPM F01Topic 7.2
YesThe company ensures that DPOs undergo conversion training, where appropriate2.3
Comments: Management using the standard DP incident IMCA reporting form.
YesManagement actively shares DP incident reports with the IMCA.2.4
Comments: Our Company has a DP program that offer great flexibility to fit a wide range of training objectives,
including DPO Simulator certification. These simulators have the necessary fidelity and realism required for engineering
and mission planning, as well as assessment of existing or new crews, where various challenging operations can be
evaluated, studied and optimised safely in the simulator.
YesThe company has a programme that actively promotes and trains their own personnel for DP
operations.
3.1

Comments: STANDARD PROCEDURES MANUALPART FDynamic Positioning ProcedureSPM F01Responsibilities 5.0Topic
5.1; 5.4; 5.5
Comments: SPF - STANDARD PROCEDURES FORMSPART ASP-A18SP-A18-12 - DP-Trial AcknowledgementSP-A18-13 -
FMEA Acknowledgement
YesThe company ensures that all DP personnel take an active part in both annual and FME(C)A trials.3.3
Comments: DP, Basic (limited task DP simulatorDP, Advanced (multi task DP simulator)DP, Manoeuvring (full mission
DP simulator)
YesThe company provides DP personnel with additional training using simulators.4.1

Element 6A2. Offshore Operations (Specialised Activities - Anchor Handling & Towing)
Comments: Before commencing work within an anchor pattern, the Master shall plan the operation / process taking
into consideration all factors affecting the vessel and her ability to maneuver.Extreme caution shall be exercised in
cases where the approach instructions include crossing of the anchor wires or maneuvering in vicinity of anchor buoys.
When working with a pipe laying barge, the Master must be aware of the anchor handling tugs and the frequent
repositioning of the barges anchors.When operating alongside a barge, platform or another vessel, the master shall
consider also the affect that his own thrusters / main propulsion, or force when alongside may have over the position
keeping of the above mentioned platform, barge or a vessel.
YesThe vessel operator has documented procedures covering anchor handling and towing operations.1.1
Comments: Our Minimum manning requirement is in compliance with flag administration and MLC 2006 regulation
YesMinimum manning requirements and experience levels for operations are defined and documented.1.2
Comments: Anchorage handling Operation.
YesContingency plans are available covering all anchor handling and towage operations.1.3
YesManagement has a procedure in place to verify that proposed tasks are within the capability of
nominated vessels.
2.1
Not ApplicableDocumented procedures are in place addressing anchor handling operations in deep water.2.2
YesThe company provides specific training for the crew in anchor handling and towing operations.2.3
YesThe company utilises simulator training as a development and competency assessment tool for
vessel personnel involved in anchor handling and towing operations.
3.1

Element 6A3. Offshore Operations (Specialised Activities - Geophysical & Geotechnical)
NoThere is a documented procedure for the conduct of geophysical and/or geotechnical operations.1.1
Comments: Pre-Launch Checks1. Work Boat proper secured to the Crane hook2. Painter secures on the
Bow and Stern of the Work Boat.3. Painter recovery line ready for use by the Deck crew.4. Pilot Ladder
secured to the Starboard Side rescue zone 5. Bring the Work boat to the Starboard side rescue zone sea
level.6. Control position of the Work boat by the Painter line. Boarding Procedure1. Dive Supervisor to ensure
crew are ready, 2. All the Work Boat diving team will board. 3. Work boat Driver to start engines, make
sure all is OK and he has control of Work boat.4. Disconnect crane hook.5. Painter lines will pass from Petrolog to
the Work boat.6. When the Work boat is clear of the ships side, advise bridge by VHF Launched and clearOff
Boarding and Recovery Procedure1. When the Work Boat is clear of the ships side, the Crane Operator is positioned
the hook at Rescue zone sector 3 meter above the waterline.2. When the Work boat comes alongside the Dive 1 and
2 pass the pain
YesProcedures are in place to address the launching, recovery, safe access and use of work boats.1.2
Comments: We have a SIMOPS Procedure that guild different operation take place at the same time.
YesThe company has a documented procedure to address Simultaneous Operations (SIMOPS) and close
proximity work.
1.3
Comments: We have brigde document that interface with Contractor's document such as the HSE Management Plan
for a specific project.
YesProcedures require a bridging document to be in place prior to mobilisation when the survey crew is
not contracted by the vessel operator.
1.4
Not ApplicableThe company has procedures to ensure compliance with marine sound regulations for geophysical
and appropriate geotechnical surveys.
1.5
Comments: Bunkering Operation Procedure is avaliable
YesProcedures are in place to address bunkering operations when under way, if applicable.2.1
Comments: The purpose of the procedure is for the development of safe work practices relative to the task of
transferring personnel to-and-from offshore vessels using support craft. To proactively modify or supplement personnel
with additional beneficial practices or procedures, which may be more appropriate for the company equipment or
environmental conditions with the use of craft for transfer.
YesCompany procedures cover support craft activities that include routine and emergency operations.2.2
NoThe company has a process to conduct risk assessments to determine the impact of sound on marine
life and protected species.
2.3
NoThe company has procedures aimed at minimising the effects of survey operations on marine life
that exceed regulatory requirements.
3.1
NoThe company has a policy requiring the use of solid/gel-filled streamers.3.2
YesThe company uses technology to monitor the level and consequence of audible noise experienced by
marine life and protected species.
4.1

Element 6A4. Offshore Operations (Specialised Activities - Heavy lift operations)
Comments: Following Risk Assessment a formal, written document is created to detail the method to be employed to
undertakethe lifting operation this should identify personnel and equipment required and how the lift will be carried
out.
YesProcedures are in place for the formal planning of all heavy lifts and their transportation, whether
using crane, A-frame or lift vessel.
1.1
Comments: Petrolog has a procedure to appoint a designated individual that conforms to a minimum physical
condition, level of competence, and has a documented trail issued by an accepted and recognized authority, satisfying
legal and Company requirements and demonstrating the aforementioned and is deemed qualified to perform
operations safely.Qualified personnel must have successfully attended a specific training course that meets the
requirement of national standards and must be trained on the specific equipment type.Where the national standard
qualification and competence / skill requirements are inadequate one of the accepted codes shall be used to develop
the lifting and hoisting competence requirements.
YesThe company has procedures to address the competence and training of personnel involved in the
specialist roles of the vessel.
1.2
YesFor lift vessels, the company has access to skilled naval architects and engineers to develop stowage
and sea fastening plans and calculations.
1.3
Comments: When no cargo is carried by the ship, the later becomes light in weight, which can affect its stability. For
this reason, ballast water is taken in dedicated tanks in the ship to stabilize it. Tanks are filled with ballast water with
the help of high capacity ballast pumps and this process is known as Ballasting, which when lifting affect the vessel
stability and if FME(C)A is not carried-out there is a high risk.
YesWhere the lift is carried out by ballasting or de-ballasting the vessel, procedures require an FME(C)A
to be in place covering bilge and ballast systems.
1.4
Comments: Every item of lifting equipment must be thoroughly examined and, where necessary, tested by independent
varification companyBefore it is used for the first time.Before it is used after substantial alteration or repair.Every
twelve months for lifting appliances and for accessories.*A competent person whose activities are managed by
Petrolog. will normally undertake these examinations. Checklists for all types of lifting equipment are available on
board the ships and barges managed by PETROLG.All rigging wire ropes, rigging components and lifting appliances
should be visually inspected on a regular (e.g. weekly) basis and a record of inspection made.All lifting equipment
associated with man-riding assemblies should be inspected on a regular basis when being used for this purpose, and a
record of inspection made. (Note: man-riding equipment should be re-certified every 6 months)
YesThe company requires independent validation of calculations associated with heavy lift operations.2.1
Comments: Petrolog weather routing develops an optimum track for ocean voyages based on forecasts of weather,
seaconditions, and a ships individual characteristics for a particular transit.
YesCompany utilises weather forecasting and routeing services.2.2
Comments: Petrolog utilises simulator training and competency assessment tools for the crane operators under his/her
control.
YesThe company utilises simulator training as a development and competency assessment tool for
vessel personnel involved in lifting and transportation operations.
3.1
YesThe company has access to transportation analysis on a continuous basis.3.2
YesThe company’s calculations include an assessment of the effect of transportation loads on the cargo.4.1
YesThe company’s vessels have ‘live’ vessel motion sensing capability.4.2

Element 6B. Offshore Operations (Management of Contractors)
Comments: This procedure describes the activities to be carried out during procurement, maintenance and the
management of the contract until the contractors achieves the same HSE standard of the company and contractors are
selected and evaluated base on their standard.
YesThe company has a process in which its contractors are evaluated and selected using defined criteria.1.1
Comments: All contractors and their employees working for Petrolog Limited are required to manage and comply with
HSE policy of the company. All contractors and subcontractor scope of work must be clear and inline with Petrolog
policies.
YesThere is a mechanism in place to ensure that the scope of work is defined clearly to contractors and
sub contractors.
1.2
Comments: A formal agreement to complete a service or carry out a specified activity to maintain an equipment. The
type of contracts will depend on the level of financial risk, the duration of the contract and the value of the contract.
YesThe company defines and communicates requirements for the provision of suitable equipment.1.3
Comments: Contract Supervisors are responsible for ensuring that its employees have some knowledge of occupational
health and safety as it applies to the work being undertaken and have appropriate training for this procedure.
YesThe company defines and communicates requirements for the provision of personnel resources.1.4
Comments: Monitoring contractor safety performance is a critical requirement in contractor management. It sends a
clear message to contractors that safety issues are a priority and ensures that health and safety legislation, codes of
practice and standards are met.
YesThe company defines and communicates requirements for contractor working practices.1.5
Comments: The project manager shall be responsible for organising an occupational health and safety induction before
the contractor/s begins work, view all hazards that can be associated with the project.Each contractors role and
responsibilities will be well stated.
YesWhere a client appoints contractors, the company has a documented process to ensure that the
roles and responsibilities of all parties are agreed and defined.
1.6
Comments: Contractors activities are monitors and assesses while feedback showing deficiencies are treated.
YesThe company monitors and assesses the HSE performance of contractors.2.1
Comments: A formal process of providing information on safety requirements prior to commencement of work.
YesThe company only uses contractors that have safety management systems that meet defined
requirements.
2.2
Comments: Working in accordance with relevant Petrolog Limited Policies and procedures, ensuring all of the
Contractors employees and subcontractors who will be directly involved in the contract works have received induction
prior to the commencement of any work.
YesPlans for project or technical requirements are jointly developed with the contractor.2.3
Comments: Petrolog Limited project shall be responsible for conveying to contractors the importance of occupational
health and safety through:Contractor selection, assessment and engagementImplementing contractor occupation
health and safety procedures and ensuring complianceMonitoring health and safety standards during the
contractDocumentation
YesThe company requires that contractors have a process for self measurement, continuous
improvement and reporting of agreed KPIs to the company.
3.1
Comments: when working with the Contractor to ensure that specified safety systems and risk control measures are
implemented throughout the duration of the contract is align with Petrolog safety management system.
YesThe company requires that contractors’ standard operating procedures are fully aligned with the
company’s SMS.
4.1

Element 7. Management of Change
Comments: The process for managing change is provided in flow chart form. The process to be adopted for each
criticality level of change is provided in expand flow charts.It is recognised that this MOC procedure is primarily written
for the use of Petrolog employees and Petrolog projects, thus some categories of personnel identified and system of
MOC may not be relevant for some areas of work. Additionally some clients may require an MOC procedure specific to
the project or for use with their management controls and procedures. In this case all specific MOC shall be
documented within the Bridging Document.STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF
OPERATIONAL CHANGE PROCEDURE
YesThe vessel operator has a documented procedure for management of change.1.1
Comments: There are three levels of criticality which the onsite Petrolog Representative / Employee in conjunction with
the Project Manager have responsibility to assess. The criteria are specified below:- MinorChanges are well within the
scope of normal operations (no unique process) and would be covered by generic procedures and risk assessments. The
work task is well within the capability and competence of the people undertaking the work.If changes are to be made
to a control method, the original risk assessment stage 1 for the task prior to controls being specified (that is before the
residual risk was assessed), must have been in the Low Risk sector of the risk assessment severity / probability
matrix.SignificantChanges deviate from normal operations to some extent but in general would be covered by generic
procedures and generic risk assessments. The assessment of the work task is deemed to be within the capability and
competence of people on the work site.If change
YesThe management of change process clearly defines the level of authority required for the approval
of a change.
1.2
Comments: STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF OPERATIONAL CHANGE
PROCEDURETopic 5.0 PROCEDURETopic 5.1.3 Hazard identification and risk assessment
YesThe company uses risk assessment to evaluate the impact of proposed changes.2.1
Comments: Any change to these approved project or company documented procedures equipment or work processes
must be subject to a rigorous process of evaluation and approval.
YesThe system ensures that training needs arising from changes to equipment or procedures are
identified and documented.
2.2
Comments: Management of change in order to track any temporary measures put in place.
YesManagement of change records are kept for verification purposes.2.3
Comments: SPF - STANDARD PROCEDURES FORMSPART ASP-A06 (Familiarisation, Handover, Appraisals)SP-A06-03
Masters HandoverSP-A06-04 Chief Engineers HandoverSP-A06-05 Officers Handover
YesThe vessel operator has documented staff handover procedures for both shore-based personnel and
vessel crews.
2.4
Comments: SPF - STANDARD PROCEDURES FORMSPART ASP-A06 (Familiarisation, Handover, Appraisals)SP-A06-02
Officers FamiliarisationSP-A06-08 Document familiarisation listSP-A06-09 Crew FamiliarisationSP-A06-13 Visitor
FamiliarizationSP-A06-14 Engineers Familiarisation
YesThe vessel operator has a documented familiarisation process for both shore-based personnel and
vessel crews.
2.5
Comments: Historical record of modification are kept with the DPA, which are made reference to when any change is
to be implemented.
YesThe system ensures that drawings, procedures and other technical documents are updated following
the inclusion of any additional equipment, changes or modifications.
3.1
YesProcedures include provisions for the familiarisation of shore-based managers and crew with newly
acquired vessels, or major modifications to existing vessels, entering into the fleet
ownership/management.
3.2
YesThere is a documented annual review of the impact of all changes to ensure objectives have been
met.
4.1
YesFor major changes to the shore organisation, the management of change procedure should require a
detailed review of the impact on the organisation and on the management system.
4.2

Element 7A. Management of Change
PROCEDURETopic 3.0 DEFINITIONSCompany Petrolog LimitedIMCA International Marine
Contractors AssociationHAZID Hazard IdentificationCR Change
RequestMOC Management of Operational Change
YesThe vessel operator has a management of change process that ensures all temporary and permanent
changes to procedures or equipment onboard the vessel are subject to risk assessment.
1.1
PROCEDURETopic 4.0 RESPONSIBILITIES
YesThe system ensures that the documentation supporting a change includes the reason for the change,
a clear understanding of the safety and environmental implications, and the appropriate level of
approval.
2.1
PROCEDURETopic 5.0 PROCEDURE5.1.6 Communicate and implement approved activities/procedures
YesThe management of change process ensures that any changes made are communicated to personnel
affected by the change.
3.1
PROCEDURETopic 5.0 PROCEDURE5.1.3 Hazard identification and risk assessment
YesThe system ensures that the potential consequences of a change are identified, together with any
required risk-reduction measures.
3.2
YesThe management of change system also ensures that temporary changes do not exceed the initial
authorisation for scope or time without review and re-approval by the appropriate level of
management.
4.1
YesThe system ensures that changes not carried out within the proposed timescale are reviewed and
revalidated.
4.2

Element 8. Incident Investigation and Analysis
Comments: STANDARD PROCEDURES MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUS
OCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS
YesThe fleet operator has procedures that ensure prompt reporting and investigation of all incidents,
accidents and near misses.
1.1
Comments: The Procedure defines the methods for ensuring that all near-misses, safety observations, Accidents, and
hazards are properly reported, investigated, analyzed and evaluated. Appropriate preventative or corrective action
must be put into action in order to enhance the Companys future ability to handle safety and risk and bring about
possible improvements to the Safety, Health and Environment.The Procedure also defines the method of management
and prevention of non-conformities in the Companys Operations and Management System.STANDARD PROCEDURES
MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUS OCCURRENCES. MANAGEMENT OF
NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS
YesThe vessel operator has procedures that ensure the fleet is rapidly notified of urgent safety-related
information.
1.2
OCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONSTopic 3.0.
DEFINITIONS.
YesThe reporting procedure ensures any breaches of regulations are identified.1.3
OCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS5.0. Procedure for
reporting Accidents and Near misses6.0 Procedure for Investigating Accidents and Near misses
YesThe vessel operator has a procedure that defines responsibilities for reporting an incident,
conducting the investigation and taking subsequent actions.
2.1
OCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS4.5 Managing
Director
YesThe person appointed to lead the investigation is not connected with the incident.2.2
Comments: Investigation revealed a number of failures, particularly with reference to routine or repetitive tasks, and
identified a number of questions that project and vessel management teams could ask themselves. A procedure and
risk assessment for the recovery operation was managers and supervisor.
YesThe vessel operator uses the conclusions from the investigation to reduce the risk of any recurrence
or related incidents.
2.3
OCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS6.0 Procedure for
Investigating Accidents and Near missesLevel of Investigation and Accident / Near miss actual Severity Matrix
YesThe incident-investigation process ensures that the root causes and factors contributing to an
incident or accident are clearly identified.
3.1
Comments: Incident lessons learnt are shared across among staff and in similar industries.
YesThe incident analysis process ensures that the lessons learnt from an incident or near miss are
shared across the fleet.
3.2
Comments: we share information with flag administration and class societies.
YesThe vessel operator has procedures to share lessons with industry groups, where appropriate.4.1
Comments: Quality Assurance department shares document with Z-drive to all staff and mail all clients
YesThe vessel operator has procedures to share lessons with the marine quality assurance departments
of clients and charterers.
4.2

Element 8A. Incident Investigation and Analysis (Training)
Comments: Investigation leader/team has being trained in incident investigation reporting i.e a list of NCRs, will be
prepared by the Vessel / Technical manager to monitor the status of non-conformities in the Company.
YesThe appointed investigation leader/team has been trained in incident investigation.1.1
Comments: Classification Societies trains shore base personnel.
YesExternal training in incident investigation techniques, including root-cause analysis, is given to at
least one of the shore-based management teams.
2.1
Comments: The Procedure defines the methods for ensuring that all near-misses, safety observations, Accidents, and
hazards are properly reported, investigated, analyzed and evaluated by trained personnel. Appropriate preventative or
corrective action must be put into action in order to enhance the Companys future ability to handle safety and risk and
bring about possible improvements to the Safety, Health and Environment.
YesThere is a documented procedure to ensure that, where possible, practical experience in incident
investigation is obtained.
3.1
YesWhen relevant staff are recruited or appointed, they receive appropriate incident investigation
training.
3.2
Comments: The company has a training program specialized for refreshment training.
YesProcedures require that incident investigation refresher training takes place after an appropriate
period.
4.1

YesThe risk assessment processes should include response elements to limit the impact of any
unplanned occurrences.
3.2
Element 9. Safety Management (Shore-Based Monitoring)
Comments: Petrolog shore-based managers shall regularly visit the vessel at less every six months.
YesShore-based managers arrange regular onboard visits to monitor the safety standards and training
across the fleet. A formal record of these visits is kept within the office.
1.1
Comments: The DPA will be responsible for the organisation of the Management Meeting, much of the content and for
ensuring that the recommendation for improvement are circulated throughout the Company and the vessels managed
by the Company.
YesFollowing vessel visits, recommendations for improvement are made to senior management.1.2
Comments: Safety Meeting are conducted with officers and crew during shore management visit. SP-A02-01 Vessel
Monthly Safety Meeting Record
YesFormal safety meetings are conducted with officers and crew during shore management visits to
vessels.
1.3
Comments: The identification of hazards and evaluation of the associated risks is carried out by the HAZID (Hazard
Identification) team, which comprises the senior ships personnel, Marine Manager, HSE, or management
representative where applicable, the Head of the relevant department, DPA and stake holders.The team systematically
focuses on the particular aspects of all jobs within a project or operation. The main advantage is that the risk
assessors will be able to investigate specified hazards and risks one by one and thereby become conversant with the
reference publications and the appropriate safety standards. This helps to ensure a consistent approach to a particular
hazard or risk across all of the vessel marine operations as well as the project activities. The risk in this type of
approach is evaluated as combination of potential severity of the outcome and the likelihood of occurrence.SP-A04 Risk
ManagementSP-04-04 Risk Assessment Matrix
YesThe vessel operator’s procedures include a documented risk assessment process to systematically
identify potential hazards and manage operational risks fleetwide. The risk assessment process also
includes provision for assessing new or non-routine tasks.
1.4
Comments: The Master, through the Chief Engineer and Chief Officer, has overall responsibility for ensuring that the
PTWs are correctly filled in and the controls complied with. However, so critical are these permits that all personnel
have a responsibility for their application. SP-A07 (Permits)
YesThe vessel operator has a documented permit to work and isolation system.1.5
Comments: Petrolog records all valid risk assessment in and. Priority must be given to those Risks which affect large
numbers of people and/or could result in serious Harm. SP-A04 Risk Management
YesRecords of all valid/current risk assessments are maintained at relevant locations.2.1
Comments: All Preventive measures/Precautions in place must be recorded. Priority must be given to those Risks which
affect large numbers of people and/or could result in serious Harm. The principles below should be applied when
taking further action, if possible in the following order:1. Eliminate the hazard. Provide equipment/facilities
for remedial action (e.g. washing facilities for removal of contamination)2. Reduce the risk3. Isolate the
people, property from the hazard using fencing or guards4. Organise work activities to control and reduce the
contact, or exposure to the Hazard5. Ensure PPE is available6. Ensure compliance with the rules and following
proceduresSP-04-04 Risk Assessment Matrix
YesPreventive measures and alternative methods of work to ensure safe completion of work are
identified and documented in the risk assessment process.
2.2
Comments: Petrolog re-evaluate the remedial act with control measures in place. Identify if further control measures
can be applied and re-evaluate the risk with the further control measures in place.If the team considers that there are
insufficient independent control measures available or that they are unlikely to be effective against that particular
hazard, then the risk must be judged to be unacceptable. In this instance the work should be cancelled or postponed
until further thought has been given as to how the risks can further be reduced in order that the work activity can be
performed safely.
YesRemedial action plans are developed that contain details of the closing-out of the preventive
measures identified in the initial risk assessment.
2.3
Comments: Shore-based management review the validity of the risk assessment identified.
YesShore-based management regularly reviews the validity of risk assessments and ensures that any
common risk assessments are applied across the fleet.
3.1

Comments: SP-A04 Risk Management
Comments: Safety campaigns are supported by management.
YesSenior management establishes and supports proactive safety campaigns.3.3
Comments: Company representative visit to carry-out audit and inspection of LSA and FFA
YesAppropriate company representatives make extended visits to all vessels within the fleet to verify
safety standards and ensure that safety training programmes are effectively implemented.
3.4
Comments: SP-A04 Risk Management
YesCompany management reviews and collates all onboard risk assessments to check that standards are
consistent.
4.1
Not ApplicableThe company issues periodic (at least quarterly) safety-related bulletins/publication(s).4.2

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