This document provides an orientation to safety policies and procedures for new hires at the Environmental Energy Technologies Division (EETD). It outlines requirements for a work area walkthrough, job hazards analysis, safety training, ergonomic assessment, accident reporting, emergency procedures, submitting safety concerns, and available safety resources. The goal is to ensure new employees are familiar with safety processes and protocols at EETD.

1. 1
EETD NEW HIRE SAFETY
ORIENTATION
Environmental Energy Technologies Division (EETD)
June 21, 2013

2. 2
Work Area Walk Through
• Your supervisor will give you a brief walkthrough
of your work area. Make sure you are familiar
with the following:
– Locations of emergency equipment such as fire
extinguisher, emergency shower/eyewash, spill cleanup
kit, etc.
– Locations of phones and fire alarm pull stations.
– Building evacuation routes and evacuation assembly
area.
• When entering lab areas, always wear safety
glasses with side shields, closed toe shoes and
long pants.

3. 3
Job Hazards Analysis (JHA)
• The JHA process provides a documented mechanism to
answer the question “how do I know that I’m doing my job
safely?” It is a methodical analysis tool used to identify
and control workplace hazards.
• Every LBNL employee, including affiliates, faculty, and
students, must complete a JHA.
• A JHA must be completed within 30 days of start date.
• Consult with your supervisor prior to selecting a JHA work
group. The work group determines what training you are
assigned.
• JHA System: https://ehswprod.lbl.gov/ehstraining/jha/start.aspx
• EETD JHA Guide: http://eetd-ehs.lbl.gov/content/job-hazard-analysis-jha

4. 4
Training
• Your training assignments are determine by your
approved Job Hazards Analysis (JHA).
• See your JHA to determine courses assigned and
status.
• Training should be completed within 30 days of
start date.
• Most training courses are available on-line and can
be accessed at: http://www.lbl.gov/ehs/training/
• Your supervisor may also require additional “on the
job” training specific to your job tasks.

5. 5
Ergonomics
• Make sure your work area is set-up properly and
you have needed equipment.
• You are required to complete an on-line
ergonomic self-assessment by going to:
http://www.lbl.gov/ehs/training/webcourses/EHS0
059/
• If needed, request a ergonomic evaluation by an
ergonomist by going to:
https://ehswprod.lbl.gov/Ergo/Start.asp
• If you are experiencing discomfort, don’t wait. Let
your supervisor know right away!

6. 6
Accident Reporting
• Report all work related accidents to Health
Services at Building 26 or by calling X6226.
• For life threatening emergencies, immediately call
911.
• Let your supervisor know about the accident as
soon as possible.
• All accidents should be reported no matter how
minor they may at first seem.
• Report accidents promptly. Don’t wait until the
injury gets worse!

7. 7
Emergency Procedures
• For life threatening emergencies, call X7911
(X911 by cell phone). Includes: ambulance and
fires.
• For non-life threatening emergencies, call X6999
for assistance. Includes: chemical spills, power
outages, flooding, etc.
• Red “Emergency Guide” flip charts containing
specific emergency procedures are posted in all
buildings and lab areas.
• Know your building evacuation routes and
evacuation assembly area.

8. 8
Emergency Procedures
• In the event of an earthquake:
– Drop, cover, and hold
– After shaking stops, evacuate building
– Take car keys and small personal items
– Follow Building Emergency Team instructions
– Do not attempt to re-enter buildings until deemed safe
• LabAlert provides timely emergency alerts to via
text message on your cell phone. It supplements the
Public Address system to quickly alert you of
emergency conditions. To sign-up go to:
https://commons.lbl.gov/display/itdivision/LabAlert+-
+Emergency+Broadcast+Service

9. 9
Safety Concerns
• All personnel are encouraged to identify safety
suggestions or concerns they may have.
• You can submit your Safety Concern by:
– Submitting the EHSS Safety Concerns form
– Emailing to safetyconcerns@lbl.gov; or
– Calling the Safety Concerns Hotline at x5514
• You can submit concerns anonymously.
• All submitted safety concerns are tracked and
actions taken communicated.

10. 10
Safety Spot Awards
• Safety Spot Awards recognize and reward
outstanding individual and/or team efforts that
impact the safety of an organizational unit, team,
or department.
• Safety spot awards can range from $25 to $500
depending on the safety impact.
• Submit nominations to the EETD Safety Manager.
Go to: http://eetd-ehs.lbl.gov/content/spot-awards
• Safety spot award winners are posted regularly on
the EETD safety website.

11. 11
Safety Information Resources
• The EETD Integrated Safety Management Plan
gives an overview of the division’s safety program:
http://eetd-safety.lbl.gov/content/integrated-safety-
management-ism
• The EETD Safety Manager is available to assist you
in the event you have any questions:
– Ron Scholtz- (510) 495-8137 (rgscholtz@lbl.gov)
• EETD maintains a safety website that contains a
variety of safety information and links: http://eetd-
safety.lbl.gov

12. 12
New Hire Safety Checklist
• A New Hire Safety Checklist
is available to assist you and
your supervisor in your
safety orientation at EETD.
• A copy of the checklist is
available at: http://eetd-
safety.lbl.gov/content/new-
employees