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VII CLASS
CHAPTER---->3
3. WORKING WITH MS-ACCESS
WHAT IS DATABASE?
THE DATABASE IS A COLLECTION OF DATA
WHAT IS DBMS ?
• DBMS----> DATABASE MANAGEMENT
SYSTEM.
• THE DBMS IS A COLLECTION OF SIMILAR
DATA.
• THE DBMS IS MAINLY USED TO STORE &
RETRIVE DATA FROM DATABASE.
DBMS APPLICATIONS:
• DB IN BANK :
ALL TRANSACTIONS ACCOUNTS.
• DB IN SCHOOL & COLLEGES :
STUDENT DETAILS.
• DB IN LIBRARY :
INFORMATION ABOUT BOOKS.
• DB IN HUMAN RESOURCE :
EMPLOYEE DETAILS, THEIR SALARIES.
FUNCTIONS OF DBMS :
• CONCURENCY :
THE DBMS ALLOWS MULTIPLE USERS
TO ACCESSS DATABASE.
• SECURITY :
DBMS INCREASES SECURITY
& RELIABILITY.
• BACKUP & RECOVER :
DBMS IS USED TO BACKUP THE DATA &
RECOVERS IF A PROBLEM OCCURS.
POPULAR DBMS :
1) ORACLE
2) MS-ACCESS
3) MS-SQL SERVER
4) CLIPPER
5) FOXPRO
WHAT IS MS-ACCESS ?
MS-ACCESS IS A RDBMS WHICH STORES
INFO IN MULTIPLE TABLES
• MS-ACCESS TASKS :
1) WE CAN ORGANIZE THE DATA
2) WE CAN ENTER,MODIFY THE
DATA
3) WE CAN CREATE FORMS &
REPORTS
4) WE CAN ADD CLIPART, GRAPHS.
DATA TYPES IN MS-ACCESS DB
THE DATA TYPE TELLS US WHICH TYPE
OF DATA YOU ARE ENTERING
TEXT
• COMBINATION OF
TEXT AND NUMBERS.
MEMO
• LENGTHY TEXT AND
NUMBERS.
NUMBER
• NUMBERS WITH
DECIMAL VALUES.
225 CHARACTERS
64,000 CHARACTERS
16 BYTES
DATA TYPE USED FOR SIZE
D/TIME
• COMBINATION OF
DATE AND TIME.
CURREN
• USED TO ROUNDOFF
THE VALUES.
AUTO
NUMBER
• INCREMENTS VALUE BY
ONE.
DATA TYPE USED FOR SIZE
8 BYTES
8 BYTES
4 BYTES
YES/NO
• EITHER YES/NO.
OLE OBJ
• WORD,EXCEL,PPT FILES
CAN BE LINKED TO MS-
ACEESS.
HYPERL • WE CAN STORE ANY
URL.
DATA TYPE USED FOR SIZE
1 BIT
1 GB
UPTO 64,000 CHARAC
MS-ACCESS COMPONENTS
• THE MS-ACCESS COMPONENTS ARE :
• TABLES
• QUERIES
• FORMS
• REPORTS
1) TABLE :
TABLES ARE USED TO STORE DATA IN A FORM
OF ROWS & COLUMNS.
2) QUERIES :
IN MS-ACCESS THE QUERY IS USED TO
EXTRACT DATA FROM THE DATABASE.
3) FORMS :
FORM IS LIKE A PRINTED DOCUMENT
WHICH IS USED TO ENTER DATA.
4) REPORTS :
THE REPORTS ARE USED TO DISPLAY THE
DATA.
Ms access
Ms access
Ms access

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Ms access

  • 2. WHAT IS DATABASE? THE DATABASE IS A COLLECTION OF DATA WHAT IS DBMS ? • DBMS----> DATABASE MANAGEMENT SYSTEM. • THE DBMS IS A COLLECTION OF SIMILAR DATA. • THE DBMS IS MAINLY USED TO STORE & RETRIVE DATA FROM DATABASE.
  • 3. DBMS APPLICATIONS: • DB IN BANK : ALL TRANSACTIONS ACCOUNTS. • DB IN SCHOOL & COLLEGES : STUDENT DETAILS. • DB IN LIBRARY : INFORMATION ABOUT BOOKS. • DB IN HUMAN RESOURCE : EMPLOYEE DETAILS, THEIR SALARIES.
  • 4. FUNCTIONS OF DBMS : • CONCURENCY : THE DBMS ALLOWS MULTIPLE USERS TO ACCESSS DATABASE. • SECURITY : DBMS INCREASES SECURITY & RELIABILITY. • BACKUP & RECOVER : DBMS IS USED TO BACKUP THE DATA & RECOVERS IF A PROBLEM OCCURS.
  • 5. POPULAR DBMS : 1) ORACLE 2) MS-ACCESS 3) MS-SQL SERVER 4) CLIPPER 5) FOXPRO
  • 6. WHAT IS MS-ACCESS ? MS-ACCESS IS A RDBMS WHICH STORES INFO IN MULTIPLE TABLES • MS-ACCESS TASKS : 1) WE CAN ORGANIZE THE DATA 2) WE CAN ENTER,MODIFY THE DATA 3) WE CAN CREATE FORMS & REPORTS 4) WE CAN ADD CLIPART, GRAPHS.
  • 7. DATA TYPES IN MS-ACCESS DB THE DATA TYPE TELLS US WHICH TYPE OF DATA YOU ARE ENTERING TEXT • COMBINATION OF TEXT AND NUMBERS. MEMO • LENGTHY TEXT AND NUMBERS. NUMBER • NUMBERS WITH DECIMAL VALUES. 225 CHARACTERS 64,000 CHARACTERS 16 BYTES DATA TYPE USED FOR SIZE
  • 8. D/TIME • COMBINATION OF DATE AND TIME. CURREN • USED TO ROUNDOFF THE VALUES. AUTO NUMBER • INCREMENTS VALUE BY ONE. DATA TYPE USED FOR SIZE 8 BYTES 8 BYTES 4 BYTES
  • 9. YES/NO • EITHER YES/NO. OLE OBJ • WORD,EXCEL,PPT FILES CAN BE LINKED TO MS- ACEESS. HYPERL • WE CAN STORE ANY URL. DATA TYPE USED FOR SIZE 1 BIT 1 GB UPTO 64,000 CHARAC
  • 10. MS-ACCESS COMPONENTS • THE MS-ACCESS COMPONENTS ARE : • TABLES • QUERIES • FORMS • REPORTS
  • 11. 1) TABLE : TABLES ARE USED TO STORE DATA IN A FORM OF ROWS & COLUMNS. 2) QUERIES : IN MS-ACCESS THE QUERY IS USED TO EXTRACT DATA FROM THE DATABASE. 3) FORMS : FORM IS LIKE A PRINTED DOCUMENT WHICH IS USED TO ENTER DATA. 4) REPORTS : THE REPORTS ARE USED TO DISPLAY THE DATA.