1. CPH-SC 2013-2014
Summary of Minutes of Year Planning (Part I) Held last May 1, 2013
I. Attendance
Present: Kyle Patrick Eugenio
Charmaine Joy Cabaña
Yves Miel Zuñiga
Patricia Marie Lusica
Abigail Ann Guiñez
Danee Coline Mangila
Generose Christy Mateo
Patricia Sy
Kesha Gem Morada
Absent: Moira Larin
Kyle Lendl Wong
Chris Erwin Mercado
II. Mr. Kyle Patrick Y. Eugenio called for the year planning of CPH-SC 2013-2014 to
order at 10:32 AM of May 1, 2013 in Pedro Gil St., Ermita, Manila.
III. Agenda Item 001: Freshmen Concerns
A. Dissociation of OSA from FBC
Mr. Eugenio shared the matters discussed during the volunteer’s orientation last
April 29. The main concern pointed out by OSA was the training process under
guidance of their office. On the other hand, FBCP answered OSA’s concern yet the
issue was not settled. To lessen the tension existing, the student councils decided to
release a manifesto indicating that the councils are recognizing the existence of
volunteers from FBCP to assist during the dental and medical checkup of the
incoming freshmen. In other words, the SC-FBC tie-up served as a mean to give FBCP
authority in handling the freshmen given that they are the ones who are trained
enough to manage students prior to the scheduled appointment.
B. Selling of Merchandise, Student Fund Collection and College Directory
Mr. Eugenio volunteered to take charge of the student council booth in the OUR. It
was agreed by everyone present to sell the shirts for Php200, the jackets for
Php1000 and the notepads for Php20. Also, Php50 student fund shall be collected

2. from the incoming PH freshmen. Personal information will also be collected from the
said students for the college directory.
The council decided to make this year’s CPH-SC booth have a touch of summer
through wearing beach attire and giving away beach-themed calling cards.
C. Block Lunch and College Tour
On May 6, 2013, the PH freshmen will have their Psychology Test which will be
followed by a Block Lunch. In the afternoon, a college tour will be held to be
facilitated by Ms. Selina A. Fernandez.
D. Blockheads
The council agreed to include the election of blockheads during the Freshmen
Integration Week (more information under Ms. Mateo’s proposal).
IV. Agenda Item 002: Student Regent Deanship Recommendation
A. Speak up, CPH Issue Number 2
This second issue of Speak up, CPH will undertake the student’s pulse for the next
CPH Dean. Questions like “Who is your bet and why?” were raised. Ms. Lusica
indicated that it would more likely be of academic answer. Ms. Morada suggested
that the approach of the question should be something that we want from the dean.
Mr. Eugenio summed it up into something that we can relate to Dean. He brought
up the questions: “How do you want to be remembered? What specific programs do
you plan to implement for the students?” The second issue was planned to be
posted this May 2, 2013.
B. Deadline for Recommendation to be Sent
The deadline of the recommendation of the student council was scheduled on May
8, 2013 through online communication.
V. Agenda Item 003: Dean’s Birthday Party
Dean Nina Gloriani will celebrate her 60th
birthday on May 3, 2013. The party will
start at 3 PM and the council is asked to attend the event in a rock-and-roll outfit.
Confirmation of attendance will be directed to Mr. Eugenio.

3. VI. Agenda Item 004: Year Planning
A. Constitution Reading, Branding and Identity Formation
1. Constitution Reading
Mr. Eugenio recited some of the provisions of the council constitution. He
also advised the council that some policies can be changed but good for
internal governance only.
2. Branding and Identity Formation
The council talked about making its own branding for SY 2013-2014. Mr.
Eugenio enumerated the following suggestions:
i. “Prime”
ii. “Go Beyond”
iii. “Wagas”
iv. “We accept.”
v. “We accept the challenge.”
vi. “Challenge Accepted”
vii. “ACTION PASSION” (c/o Ms. Lusica)
B. House Rules and Role Definition
1. Attendance
Definition
Late: failure to attend after 15 minutes upon start of the meeting
Absence: failure to attend after 30 minutes upon start of the meeting
Sanctions
It was agreed by the majority of the council to set a fine amounting to Php50
as part of the sanction for being late and Php100 for an unexcused absence.
Also, the officer who happened to be absent is required to submit a formal
letter stating the reason/s behind his or her absence to the Secretary.
Three counts of late is equivalent to one absence while three counts of
absences is subject to suspension. The length of the suspension shall be a
case-to-case basis.
First suspension: 2 weeks
Second suspension: 1 month
Third suspension: Removal

4. An accumulated five unexcused absences mean termination of duty. Once a
position is vacated, the council is obliged to release a statement of vacancy
and the cause of it. If the position vacated is in the Executive Committee,
replacement shall be appointed while if it is in the Batch Representatives,
replacement shall be the person belonging to the concerned batch.
Excused Absences:
Only the reasons stated below are considered to be excused absence:
Sickness
Family problems/concerns
USC meeting
SC-related business meetings
Academic-related (class hours, exams a day before and other class matters)
2. Calling a Meeting
A day before the meeting, the Secretary is required to remind all officers of
the meeting and the agenda to discuss through text message. Staple agenda
are updates per position and batch concerns. Confirmation of attendance
should also be the day before the scheduled meeting. For emergency
meetings, on the other hand, attendance will not apply but quorum will. An
hour before the meeting, all officers are obliged to confirm their attendance.
Emergency meetings shall last for a maximum of two hours only.
3. Releasing of Funds and Financial Statements
Budget proposals should be approved by the council before execution of
project. Proposal must be discussed by the proponent and Treasurer for
justification of budget. The Auditor shall keep track of the money coming in
and out and shall be responsible for the release of financial statement to be
released every month. 10% of the budget should be allotted for emergency
use.
4. Documentation, Information Dissemination and Evaluation
The Secretary should keep a copy of all letters addressed to any officer. In
terms of information dissemination, all announcements in facebook or
twitter should be made under the account of CPH-SC. Letters to be sent to
the organization must be done through SC email account. In case of urgent
announcements (e.g. suspension of classes), the flow of text brigade should
come first from the council to the students for faster dissemination.

5. Everything to be posted in social media is subject for approval of the council
except relay messages (e.g. suspension of classes, USC announcements, etc.)
which are “auto-post”.
The head of evaluation is Ms. Mateo and for the head of dissemination, Mr.
Zuñiga
5. Project Execution
In every event, there should be an officer to head. A week before the event,
publicity must be made to promote the event with established committees.
Ms. Lusica advised to exhaust all means to deliver the event to the public.
Ms. Cabaña also suggested holding room-to-room campaigns to promote the
events.
6. Partnerships with Organizations
The council decided to create a protocol for this matter. Any officer who
plans to have partnership with organizations must secure a letter to the
Secretary. As much as possible, concern should be raised in the meetings.
Online transactions are allowed only if there’s no possibility to discuss in
person.
All external organization concerns should be directed to Ms. Lusica. USC
concerns should be bound for Ms. Cabaña while council concerns and
college-wide organizations should be directed to Mr. Eugenio.
7. VolCorps Structure
Initially, the council decided to make the Vice Chairperson for Internal Affairs
as head of the VolCorps.
The following are the prescribed committees:
(1) Academics and Research
(2) Health and Environment
(3) Sports and Culture
(4) Issues
(5) Media and Publicity
Instead of per position committee coming from the council, there shall be
five heads per committee. In terms of election of head, anyone can apply and
the nominees shall be narrowed down by the council but the VolCorps
members shall be the ones to elect their head.

6. Ms. Cabaña emphasized that the VolCorps should not be just manpower and
be given autonomous system even if they are under the SC’s name.
Mr. Eugenio summarized the points presented by the council members:
(1) There should be a brief background and procedures internally.
(2) Application of committee heads and VolCorp head shall be opened to
the public.
(3) Convene VolCorp and present to them the new face of VolCorp.
Target of recruitment is by the first week of classes (June 10 onwards).
Finally, it was decided that the VolCorp head and not the Vice Chairperson
for Internal Affairs shall be the one to spearhead all concerns regarding
VolCorp.
8. Release of Statements and Transparency
Statements to be released should be consulted first to the council. Mr.
Eugenio is the main point person for this matter. Discussion first before draft
should be the protocol for this. All things stated under Documentation,
Information Dissemination and Evaluation shall apply for this matter as well.
C. Goals of CPH-SC 2013-2014
1. Sectoral Approach
i. CPH-SC
 The CSC should work on its visibility and must establish rapport
as suggested by Ms. Morada and Ms. Guiñez.
 Ms. Lusica said that the officers should deliver something outside
from what is expected.
 Ms. Lusica added that there must be internal arrangement such
as personal initiatives and sustain healthy working relationships
with each other. Officers must treat SC as a family and not a just
school body.
 Ms. Cabaña emphasized that CPH-SC is a council for the students
and by the students.
ii. Students
 Mr. Eugenio said that the SC must serve as the extension of the
student body.

7.  Ms. Lusica added that the students also need affirmation,
involvement and transparency in order to help the SC run a
smooth school year with them.
iii. Administration, Faculty and Staff
 Ms. Cabaña stressed that the council should have good working
relationship with the administration as they are here for the
students.
 Ms. Lusica suggested that the council hold regular meetings with
the Dean or Ma’am Altura to have deeper understanding or
sentiments.
 Students are looking for a mother and father image of their
advisers and not just people who sign enrolment forms of
advisees.
 Ms. Lusica further said that it will create appreciation to the
administration and faculty if the aforementioned concerns will
be considered.
iv. Alumni
 The main concern from the alumni is project funding. 
 Ms. Lusica said that another way to make alumni involved is
through career talks.
 Ms. Guiñez added that alumni can also provide job opportunities
for the students especially the graduating ones.
 Tie-up with alumni and holding an alumni homecoming were also
recommended.
v. VolCorps
 Ms. Cabaña underscored three things to provide the upcoming
VolCorps enough motivation to do their jobs: empowerment,
prestige and certificates. She also said that name change can be
done to remove the previous connotation of the body.
 Ms. Morada proposed that the VolCorp President, being a part of
the SC, must be given the opportunity to have his or her projects
to do, more than helping.
 However, Mr. Eugenio said that the council should strengthen
the foundation of volunteerism and redefine the orientation

8. process. Aside from that, he suggested offering plans coming
from SC given that they are SC’s own.
 Ms. Lusica pointed out the restructuring of General Assembly.
vi. Organizations
 Scheme goes the same as that of the university-wide
organizations. Partnerships must be checked critically.
 Ms. Cabaña stated that partnerships must be approved by
quorum of council.
 Ms. Lusica added that on-line transactions must be avoided as
much as possible unless no other chance of meeting with the
organization personally.
 Mr. Eugenio said that the CPH-SC must be the one to establish
the standard to the organizations.
vii. USC
 Independence from the USC was emphasized by Mr. Eugenio.
 Ms. Lusica also said that concerns must be directly addressed to
the committees.
D. Project Proposal Discussion and Calendar Placement
1. Staple Events Assignment
i. Freshman Orientation
Heads: Ms. Morada and Ms. Mateo
(together with Batch 2015)
ii. General Assembly
Heads: Ms. Lusica, Mr. Wong and Mr. Zuñiga
iii. Lantern Parade
Heads: All Batch Representatives; Mr. Mercado and Mr. Eugenio
iv. PH Week and Simulaw
Heads: Ms. Cabaña and Mr. Eugenio

9. v. Year-ender Party
Heads: 2nd
and 3rd
Year Batch Representatives (and their
respective batches)
2. Auditor Proposal
Ms. Mateo proposed the following programs:
a. Freshmen Integration Week
Target Date: June 10-15, 2013; June 7, launching
Nature: This will highlight freshmen welcoming to know them
better. Freshmen shall be asked to do some tasks (e.g.
write essays) both online and personal. The prize for an
accomplished set of tasks is a CPH-SC pin.
Remarks: Approved
b. Lockers
Target Date: November 2013
Nature: This will be an additional locker (which will be placed in
the Lounge) for students.
Remarks: Approved
There is still the need to canvass to estimate how much it
will cost to procure a locker with 15 compartments.
c. Godparent Program
Nature: Parents shall sponsor selected CPH students for financial
assistance.
Remarks: Changed to scholarship drive
There is a need for institution to hold such project and
implementation studies.
3. 2nd
Year Batch Representatives
Ms. Sy and Ms. Mangila proposed the following:
a. My PHair Lady
Target Date: January 10, 2014
Nature: This is a university-wide event which aims to provide an
avenue for hair donation for cancer patients. Hair should
be at least 10 inches long and not colored.
Remarks: Approved

10. Partnerships: Health Committee, STAPH, Mu Sigma Phi,
donateyourhair.org
b. Helping Hands
Target Date: end of semester
Nature: Basic academic necessities and laboratory materials
needed to be replaced will be sold by the batch
representatives through orders.
Remarks: Approved
c. PHuse
Target Date: year round (every two months)
Nature: This is a series of immersion activities for the batch to have
a different experience of outreach programs.
July: cancer ward for children in PGH
September: SPED kids
November: prison (alternative: orphanage)
January: center for victims of child abuse*
March: remote location (alternative: public school)
Remarks: Approved
Other matters for follow up
d. Especially PHor You
Target Date: year round
Nature: Simple gift will be delivered to birthday celebrators in the
batch.
Remarks: Approved
e. Sweet PHresents
Target Date: whole month of December 2013 and
February 10-12, 2014
Nature: This is an income generating batch project where the
batch will sell and deliver goods.
Remarks: Approved
f. Losing the Gap
Target Date: year round

11. Nature: This a series of events aimed to reinstate the closeness of
the blocks through fun activities like form of batch outing,
Year Starter, Year Ender, or Sem Ender Party, Batch
Lunches and Block Lunches.
Remarks: Approved
g. SaPHari
Target Date: semestral break (tentatively)
Nature: This is a college-wide camping activity aimed to develop
camaraderie among Public Health students.
Remarks: For follow up
Recommendations – low cost camp and not overnight
h. Planning Ahead
Target Date: Year round
Nature: Committees will be established within the batch for a
more systematic planning and holding events.
Remarks: Approved
There should be a sign-up sheet per event.
VII. Agenda Item 005: Agenda for Next Meeting
The agenda for next meeting will be about the continuation of the project proposal
together with the other important issues and concerns.
VIII. The schedule for next meeting is 8 AM on May 4, 2013. The meeting was
adjourned by 7:35 PM.
Prepared by:
YVES MIEL H. ZUÑIGA
CPH-SC Secretary
Noted:
KYLE PATRICK Y. EUGENIO
CPH-SC Chairperson