The summary of the special council meeting held on April 13, 2013 is as follows: 1) The meeting discussed the evaluation of the Good Neighbor Initiative program and plans for future student involvement in cleaning and beautification projects. 2) Future events and projects for the 2013-2014 council year were planned, including establishing timelines and allocating funds. 3) Upcoming tasks for the summer were assigned, including creating branding, finalizing proposal forms, and planning meetings with organizations, administrators, and advisers. 4) Important dates for registration, orientation, and other summer activities were announced. 5) Updates were provided on plans and costs for renovating the student lounge.

1. CPH-SC 2013-2014
Summary of Minutes of Special Council Meeting Held last April 13, 2013
I. Attendance
Present: Kyle Patrick Eugenio
Moira Larin
Charmaine Joy Cabaña
Yves Miel Zuñiga
Kyle Lendl Wong
Chris Erwin Mercado
Patricia Marie Lusica
Abigail Ann Guiñez
Danee Coline Mangila
Absent: Generose Christy Mateo
Patricia Sy
Kesha Gem Morada
II. Mr. Kyle Patrick Y. Eugenio called for the special council meeting of CPH-SC 2013-
2014 to order at 12:50 PM of April 13, 2013 in CO2, Pedro Gil St., Ermita, Manila.
III. Agenda Item 001: Evaluation of Good Neighbor Initiative
Mr. Eugenio asked for the officers to evaluate the implementation of Good Neighbor
Initiative. Ms. Cabaña said that there was less manpower involved. Ms. Larin added
that it showed that there is something students and administration can do but not
carried out to the fullest. Mr. Eugenio also commented on the insufficient materials
for clean-up. On the other hand, Ms. Lusica pointed out that cleaning doesn’t matter
in a sense that it’s not the long-term solution to the problem. She also suggested
that it should be more of internals since we cannot control the situation outside the
school. For example, one concern raised was the assignment of task on cleaning the
lounge. Should there be a certain schedule for each batch to clean? This is just one
of the questions posed with regard to the said internal organization. Ms. Larin said
that it should be of administrative concern. Ms. Cabaña also suggested that the
concern should be directed to the heads given that it must be handled by someone
of authority like for CPH, Dean Gloriani who will communicate to her fellow heads of
the other colleges to speed up actions. Mr. Eugenio added that it is the students
who will initiate to push the administration in responding to such concerns. Also, he

2. asked Ms. Cabaña to make it part of the agenda of USC. He signified that he will
direct these discussions to Dean Gloriani as soon as possible.
IV. Agenda Item 002: Year Planning
Mr. Eugenio stated that May 4, 2013 shall be the day of Year Planning as agreed
upon by the majority of the council members. The main concern in this activity is
construction of timetable for the projects of the council alone. The proposed
activities coming from the different organizations and input from the administration
shall be considered later on. This activity shall concern the assignment of events,
both staple and individual projects of the officers. Ms. Larin said that some of the
events must emphasize student representation. Mr. Eugenio also said that the
creation of House Rules especially on attendance and protocol shall be tackled. Ms.
Lusica raised the issues on fund allocation. She asserted that this time, everything
should be in the right thing. Aside from concern on finances and activities, Mr.
Eugenio said that templates for sponsorship letter and letterhead and other files will
be uploaded through the CPH-SC page to help officers plan ahead before the
proposed date of Year Planning.
A. Objectives per Sector of College
Mr. Eugenio cited that clearer and more defined objectives per sector of
college should be pushed through. An example he mentioned was a
wider student representation (administration staff to have a more
personal relationship with students and improvement of adviser-advisee
system). In other words, this move will serve as a holistic approach of the
council in catering the needs of the students, both undergraduate and
graduate, and the college.
B. Protocols on Posting Announcements and Related Concerns
The council approved the centralized announcements and the revival of
the previous website and changing its layout instead of putting up a new
website for CPH-SC. Mr. Mercado explained that an acquisition of a
website will cost a big amount of money. Mr. Zuñiga suggested that the
link of the established CPH-SC website be endorsed in the official CPH
website. Other matters such as protocols on class suspension were also
tackled. Mr. Eugenio said that he will bring the said concerns to Dean.
One channel for information dissemination is UPM Online which posts
announcements especially class suspensions. The council agreed on

3. establishing a channel with Dean to improve information dissemination
to the students.
V. Agenda Item 003: Pertinent Tasks this Summer
A. Branding
The council shall work on creating a “trademark.” Renaissance was the
suggested word to best describe the council for this year. Ms. Larin also
proposed the “Golden Year” to portray this coming school year for the
council.
B. Proposal Forms
The general format for the proposal form was already uploaded by Ms.
Lusica beforehand. All officers were tasked to accomplish the said form
on or before April 27, 2013. Late submissions will be given sanction
accordingly. Every day incurred after April 27 shall cost an officer a fine
amounting to Php100 as agreed upon by the majority of the council.
On the course of this matter, Ms. Guiñez admitted that she had a hard
time to start with the proposal form since not all the schemes stated in
the said form is applicable in her part as batch representative. Ms. Larin
advised that there should be an academic calendar to be used as a guide
in doing so.
C. Important Meetings after Year Planning
Mr. Eugenio enumerated the three important meetings to be conducted
after the Year Planning is accomplished:
1. Meeting with CPH organization heads
There are seven CPH organizations namely: Hygiene Society
(HySoc), ALAB, SIBOL-PH, Alliance of Public Health Athletes
(ALPHA), Public Health Artists Circle (PHAC), Public Herald (PH)
and Social Transformation Advocacy towards Public Health
(STAPH).
In connection to this, the officers talked about revamping of
Association of Public Health Organizations or APHO. Mr. Eugenio
said that the seven organizations should be integrated to the
council. Ms. Larin added that they must be coordinated. Ms.
Lusica also stated that it must be a collection of organizations. On
the other hand, Ms. Cabaña suggested that the name of VolCorp

4. be changed to a better name like ObleCorp-SC. She explained that
in this way, those who are enlisted into the said organizations will
feel that they are more involved. Ms. Larin added that it will
empower their roles as student-leaders.
2. Meeting with Mrs. Altura and Dean
In relation to this, a student forum shall be pushed through also in
order to get to know the incoming new dean and to serve as an
outlet to PH students in knowing the new dean’s plan for the
college, students and faculty and staff.
3. Advisers Meeting
This will help improve the advise-advisee system of CPH and will
attempt to provide a deeper involvement of advisers to PH
students.
D. Freshmen Enrolment
According to Freshman Block Coordination Program officers, the
tentative date for the Freshmen Orientation is on May 2-3, 2013 but it is
yet to be confirmed. In connection to this, Mr. Eugenio asked if the
council can partake in helping the incoming freshmen on those days. Ms.
Cabaña also recommended that the FBC should leave the task of electing
blockheads to the council. The incoming PH freshmen should be given
enough time to get to know each other and determine who deserves to
be a blockhead. Ms. Larin said that she will direct the said concerns to the
FBC.
On May 2-3, 2013, Mr. Zuñiga and Ms. Mateo are tasked on those days to
facilitate the booth for registration/membership and selling of PH
merchandise to the incoming freshmen.
VI. Agenda Item 004: Dates to Remember for this Summer
Here are the following dates to take note for this entire summer:
April 15 – Launching of Infographic for Summer Registration
April 19 – Greetings to the CPH Graduates of 2013
April 27 – Submission of Proposal Forms
May 1 – Proposed Team Building Day of Council

5. May 2-3 – Tentative dates of Freshmen Enrolment and Selling of PH Merchandise
(c/o Mr. Zuñiga and Ms. Mateo)
May 4 – Year Planning
VII. Agenda Item 005: Updates on the Student Lounge Plans
Ms. Larin had a meeting with Mr. Justin Ong, former CPH-SC Chairperson regarding
the Student Lounge plan and costing last Wednesday, April 10, 2013. She said that
the total cost is about Php470, 000. This refers to the total enclosure and electricity
(with submeter) of the lounge. There is already an architectural plan for the lounge.
An electrical plan is still needed before bidding and construction proceeds. Ms. Larin
shared that the next step is to get an engineer for electrical plan. She also said that
she may contact Ms. Betsy’s father to do the plan. This plan shall be the goal for this
summer regarding the development of Student Lounge plans so that by June or July,
bidding can be carried out. Mr. Eugenio advised that the council may tap PH alumni
for contacts and sponsorship.
VIII. Before the meeting ended, Mr. Eugenio confirmed the final list of officers who will
join in the 2nd
GASC on May 18-19, 2013 in Miag-ao, Iloilo namely: Ms. Cabaña, Ms.
Larin, Ms. Lusica, Mr. Wong and Mr. Eugenio himself.
IX. The schedule for next meeting has not been finalized yet. The meeting was
adjourned by 2:30 PM.
Prepared by:
YVES MIEL H. ZUÑIGA
CPH-SC Secretary
Noted:
KYLE PATRICK Y. EUGENIO
CPH-SC Chairperson