Minor Project Report On Intranet Database.

1. INTRANET DATABASE
A MINOR PROJECT REPORT
Submitted by
AISHA SUKRITI (1301326052)
TAPASWINI SWAIN (1301326295)
DEBASHISH SARANGI (1301326309)
ANJEET KUMAR (1301326440)
POOJA SINGH (1301326483)
in partial fulfillment for the award of the degree
of
BACHELOR OF TECHNOLOGY
in
COMPUTER SCIENCE AND ENGINEERING
GANDHI INSTITUTE FOR EDUCATION AND TECHNOLOGY
BHUBANESWAR
BIJU PATNAIK UNIVERSITY OF TECHNOLOGY: ODISHA
Session 2013-2017

2. BIJU PATNAIK UNIVERSITY OF TECHNOLOGY: ODISHA
BONAFIDE CERTIFICATE
Certified that this project report “ INTRANET DATABASE ” is the
bonafide work of “ AISHA SUKRITI (1301326052) , TAPASWINI
SWAIN (1301326295) , DEBASHISH SARANGI (1301326309) , ANJEET
KUMAR (1301326440) , POOJA SINGH (1301326483) ” who carried out
the project work under my supervision.
SIGNATURE SIGNATURE SIGNATURE
Prof. Dr. S.K. Mishra Prof. Nilamadhab Mishra Prof. Dr. S. K. Mishra
HEAD OF THE DEPARTMENT COORDINATOR SUPERVISOR
Department of Computer Science & Engineering.
Gandhi Institute for Education & Technology
Baniatangi, Khurda, Bhubaneswar
www.gietbbsr.com

3. ACKNOWLEDGEMENT
It is my pleasure to be indebted to various people, who directly or indirectly
contributed in the development of this work and who influenced my thinking, behavior
and acts during the course of study.
I also take this opportunity to express a deep sense of gratitude to Prof. J P Mishra,
Vice-Chairman, Prof Dr. B Pradhan Director, Prof. Dr. N. Sutar Principal , Prof.
Dr. M. C. Panda Dean-Academic, GIET, Baniatangi , Bhubaneswar, for his/her
cordial support, valuable information and guidance, which helped me in completing
this task through various stages.
I wish to express my profound and sincere gratitude to Prof. Nilamadhab
Mishra, Project coordinator Department of Computer Science & Engineering, , who
guided me into the intricacies of this project nonchalantly with matchless
magnanimity.
I am thankful to Prof.(Dr.) Sambit Kumar Mishra, Head of the Dept. of Computer
Science& Engineering, for his/her support, cooperation, and motivation provided to
me during the training for constant inspiration, presence and blessings.
I also extend my sincere appreciation to Faculty members are provided valuable
suggestions and precious time in accomplishing my minor project report.
Lastly, I would like to thank the almighty and my parents for their moral support and
friends with whom I shared my day-to-day experiences and received lots of
suggestions those improved the quality of work.
Aisha Sukriti (1301326052)
Tapaswini Swain (1301326295)
Debashish Sarangi (1301326309)
Anjeet Kumar (1301326440)
Pooja Singh (1301326483)

4. Abstract
Whenever we are in need of eBooks, previous year questions, lecture notes ,
lecture videos even essential software like AutoCAD, ms office etc, we have to
browse a lot of websites, search Google even we have to ask our friends to get
that. And also we have to spend a lot of data charges to redeem that data. Even I
have faced all these problems. I always used to think what if we had a database
where we can get all these things In a single place and without spending our
data or accessing internet. So the best solution to this was database based on
intranet, i.e. Intranet Database. As we all know that in Intranet is a private
network of an organization .So we can use intranet to build a database where all
the eBooks lectures software will be stored . Even in that database students can
get videos or images of college functions or any events.
Even All other staffs can access that database. And better part of this is that we
don’t have to buy a domain or a web server to store data and Intranet is much
faster than Internet. Only that person will be able to access that database who
will be connected in the college network.

5. TABLE OF CONTENTS
CHAPTER NO. TITLE PAGE NO.
ABSTRACT ii
LIST OF TABLE iv
LIST OF FIGURES v
1. INTRODUCTION 1
1 What Is Intranet 2
1.2 Features and Benefits of Intranets 4
1.3 Setting Up An Intranet 6
1.3.1 Strategic Planning 7
1.3.2 Detailed Framework and Implementation 8
1.3.3 Management and Maintenance 12
2. Building Intra-D-Base 14
2.1 Hardware Used 14
2.2 Software Used 15
2.2 How to Connect to Intranet Database 16
2.3 ER Diagram of Intranet Database 17
2.4 Data flow Diagram of The Intranet Database 18
3. Conclusion 19
4. Reference 20

6. vi
LIST OF TABLES
1. A list of definitions of a few other.
commonly used terms relevant
to intranets is as follows: 2-3
2. Setting Up An Intranet 6
3. Technologies Used 8-9
4. List Of Staffs 11
5. Hardware Requirement 14
6. Software Requirement 15

7. List Of Figures
1. Intranet Database 16
2. ER Diagram Of Intranet Database 17
3. Data flow Diagram 18

8. 1
Chapter 1
INTRODUCTION
What Is Intranet Database ?
The title of the project is “Intranet Database” is defined as an web
application based on Intranet that aims to all the levels of management
providing information within an organization. This system can be used as a
information & data sharing system for the college. For a given student/staff
(Technical / Non-technical) the Administrator creates login id & password,
using these student/ staff (Technical / Non-technical) can access the system
to either upload or download some information from the database. The
front-end will be HTML & CSS pages for client side validation with Java
Script where as all business logics will be in Java reside at middle layer.
Third layer of database will be interacted with these layers, which would
be MysQL database. The web server would be wampserver . The database
management system would be My SQL.
Intranet Database is an website from where all students , teachers, college
staffs anyone related to college can download eBooks , last year question
papers , lectures , videos, images . software etc.
In other words Intranet Database is a combination Of Intranet &
Database.
It is accessing college database in an Intranet Network through a website.

9. 2
1. What Is Intranet ?
An intranet is just the organisation’s computer network, based on the
communication standards of the Internet. This could either be a Local Area
Network (LAN) – typically restricted to locations within an office building
or a campus – or a Wide Area Network – which is geographically dispersed
and spans organisational locations in different cities or even countries. It is
a private version of the Internet, with “internal access only” web sites,
which can be seen only by members of the organisation – unlike the public
Internet. All that is needed for users to access this “intranet” is the same
“web browser” used on the Internet, which acts as a universal window for
all information on the intranet.
1.1 A list of definitions of a few other commonly used terms
relevant to intranets is as follows:
World Wide Web
(WWW or Web)
The most prominent component of the Internet;
based on a technology, which enables linking of
documents residing on documents residing on
servers which are connected through the Intranet,
but which may be physically located anywhere in
the world
Browser A client software, which is installed on a user’s
machine to enable him to access the Internet or
Intranet
Web Server
A server software, which “serves” web pages
which can be viewed by users with a web browser
Application Server A “middle tier” software which acts as an interface
between the web server and the database server
or other applications

10. 3
Firewall
Software that protects the internal network from
unauthorised access through the Internet
DBMS Data Base Management System
Extranet An “extranet” falls between an intranet and the
Internet. This is also an Internet standards based
network, providing web-browser based access not
only within the organisation, but also to specified
third parties e.g. vendors, customers etc., but not
to the public at large. In the case of an SAI, this
could include access to or connectivity with an
auditee agency’s intranet. However, extranets are
beyond the scope of this research study.
Table 1

11. 4
1.2 Features and Benefits of Intranets
Time and cost savings
One of the biggest reasons why organisations move their documents and
processes onto the Intranet is the reduction in cost and time of publishing
and distribution. The savings can be substantial even for small and medium
organisations. Moreover, the intranet often results in a change from a
“calendar-driven” publishing schedule to needs-based publishing, where
changes to documents are made as needed and “uploaded” onto the intranet
for immediate access by users.
Universal User Interface
The web browser (Netscape Navigator or Microsoft’s Internet Explorer)
can become the user’s single window to all IT systems and information.
This translates into lower Total Cost of Ownership (TCO), as the browser
can serve as the interface for many applications. Also, training costs are
lowered dramatically, since the end- user needs to learn only one interface.
Even this may not be necessary in most cases, considering the familiarity of
most users with the browser, on account of accessing the Internet.
Ease of use
The intranet provides an incredibly simple “point and click” way to surf
through the web of hyper linked documents, starting from the corporate
intranet homepage. All that the employee needs to know is how to use a
mouse; he/she probably does not need even elementary keyboard skills – a
major factor inhibiting extensive use of IT by end-users in many
organisations.

12. 5
Better Information Support for Decision Making
Because information is so much easier to access on an intranet using a web
browser, it tends to get accessed more frequently and more widely by users
throughout the organisation, and leads to widespread information
dissemination and consequently more informed decision-making.
Cross Platform Connectivity
The Internet was designed specifically to enable communication across
disparate hardware and software platforms, with a language called HTML
(Hyper Text Mark-up Language) as the universal language of the web and
browsers available for all common operating systems. Since the intranet is
based on Internet technologies, users within the organisation working on
different platforms – UNIX, Mac, Windows etc – can also share
information with the same ease.
Multimedia Information
Intranets can be used for publishing not only text and graphics, but also
audio, video and interactive applications– providing a powerful
communications and learning tool for students and staffs.

13. 6
1.3 Setting Up An Intranet
The process of setting up an intranet can be divided into four broad
stages, each with its own set of activities and issues:
Strategic Planning  Need for a database based on intranet
 High level vision
 Creation of a suitable Intranet
Management Team
Detailed Framework
and Implementation
 Content Specification
 Technology
 Budget and Schedule
 Staffing
Management and
Maintenance
 Content Contribution and
Ongoing Development
 Publishing and Technical Standards
 Performance, Maintenance and Backup
Table 2

14. 7
1.3.1 Strategic Planning
1.3.1.1 Need for a database based on Intranet :-
Why GIET need an Intranet Database ?
 Whenever we are in need of eBook , Lecture Videos, Notes , Previous
Year question papers we have to ask many persons .
 Even we have to search lots of websites .
 This Intranet Database is going to overcome these problems.
 In This Intranet Database students can access all types of lectures
eBooks, Videos, Softwares etc. for free.
1.3.1.2 High Level Vision :-
 It will save lots of time because students waste a lot time in searching
files.
 It will also save lots of money spent on data charges.
 All the materials will be available in one place
1.3.1.3 Creation of a Suitable Intranet Management Team
 Unlike typical software development projects, the intranet will not be
just a one-off project. It needs to be maintained and kept up to date
and constantly upgraded. It is therefore important to plan for an
“intranet management team”, which will be responsible for managing
the intranet with a medium to long term perspective. Such a team
should typically include representatives from key user groups, as well
as technical staff.
 Responsibilities for the intranet need to be clearly demarcated, from
the outset of the project.

15. 8
1.3.2 Detailed Framework and Implementation
1.3.2.1 Content Specification
After the successful demonstration of the project , it is necessary to
start formally documenting the requirements for contents on the
Intranet Database. It may be appropriate to adopt a modular or
phased approach, spelling out the contents for the first phase in
detail and only preparing an outline of the contents proposed for
subsequent phases. It is also important to finalise the overall
structure of the Intranet Database and the different “routes” to be
provided for user access.
1.3.2.2 Technology
It is very important to decide what technologies to be used
in building Intranet Database.
From a somewhat simplified point of view, there are four
groups of technological issues to be considered, additional
details of which are discussed below.
Network
The network must have TCP/IP (the Internet
Standard Protocol) as one of its protocols, to run
an intranet. The latest versions of common
network operating systems support TCP/IP, but
older versions may not.
Further, the network must have enough capacity
or “bandwidth” to support the projected
requirements of the intranet. For example,
multimedia (audio and video) can easily overload
a network with inadequate bandwidth.

16. 9
Remote Access Notwithstanding the concerns related to security,
remote access is of special importance to SAIs
with a large number of field formations, which
may be geographically dispersed. Connectivity
options for remote access include dial-up
telephone lines, ISDN (Integrated Switched
Digital Network) lines, or leased lines.
In contrast to the “direct” methods for remote
access, it may sometimes be advantageous to
provide remote access routed through the Internet,
using virtually the same underlying technology
for connectivity. This is called a “Virtual Private
Network”, where the Internet appears to form part
of the private corporate IT network.
Server
Hardware and
OS
A dedicated machine (at the very least, a high
end desktop PC) would be required.
Server Software The following software components are needed
from the server side:
 Web server software, which is responsible
for “serving” web pages on the intranet
 Software for web site management and
web application development
 Application server software, for interfacing
between the web server and databases or
other applications (desirable, not essential)
 A search engine for searching for text
through web pages, and even through
word-processed
Table 3

17. 10
1.3.2.3 Budget and Time Schedule
As stated earlier, developing an intranet cannot be equated
with simply putting up a few web pages. Hence, even a
simple intranet needs a formal budget and a time schedule;
these formalise expectations and are important
performance measures for assessing the success of the
project.
The budget should include costs on account of:
 Server hardware and software;
 Client software;
 Staff; and
 Training
1.3.2.4 Staffing
In the initial days of the World Wide Web (and the
intranet), most organisations had just one staff member
designated as the “webmaster”, who was responsible for
everything related to the web site. This is generally no
longer the case.
The administration has to consider the following staff roles
for the intranet, although some of them can probably be
handled by the same person, depending on the size of the
task.

18. 11
List Of Staffs / Members Are As Follows :
Network Administrator Will be needed for installing the web
server, planning and setting up security etc.
Webmaster Responsible for keeping content up-to-date;
also the central contact point for intranet
questions
Graphics Designer Responsible for the overall “look and
“feel” of web pages
Web Developer / Author Develops web-enabled applications
and prepares / updates content for the intranet
Database Administrator Sets up access from the intranet-
based applications to the databases
Editorial Board Reviews and approves content
before “uploading” onto the intranet
Intranet
Management Team
Mix of representatives of key user groups
and technical staff, responsible for overall
management of the intranet.
Table 4

19. 12
1.3.3 Management and Maintenance
Intranets developed without formal policies, guidance and
strategies, result in chaos sooner rather than later. It is therefore
important to frame policies and procedures governing the
development and maintenance of the Intranet Database at an
early stage. Of course, it is equally important to ensure that
these policies and standards are actually adhered to. Some of
the important areas to be covered by specific guidance include
the following:
1.3.3.1 Content Contribution and Ongoing Development
• Who can publish to the intranet? Do different
departments have separate web sites or sections, or is all
content “funnelled” through the webmaster?
• What types of content can be published? What is the
policy on personal home pages?
• What are the procedures for content submission, review
and approval?
• What is the policy on the appropriateness of links?
1.3.3.2 Publishing and Technical Standards
• In what format is content “uploaded” to the intranet
web? Are there standards for tools for content creation
and conversion?
• What are the standards for web pages in terms of layout,
font, colours, use of links, naming conventions etc.? Are
there standard templates for content?
• What are the standards for scripting, programming and
application and database interfaces?

20. 13
1.3.3.3 Performance, Maintenance and Backup
 What are the procedures for “broken link”
analysis? This is an important issue, since users
who repeatedly get “File Not Found” messages,
may be demotivated from using the intranet.
 What are the procedures for monitoring intranet
usage, as well as its impact on hardware and
network performance, and by whom?
 What is the procedure for maintenance and backup
of intranet data, and by whom? Is there a
contingency plan?

21. 14
Chapter 2
Building Intranet Database
2.1 Hardware Requirement.
Following Hardwares are required for building Intranet Database.
Processor : Intel® Core™ i5-4200 CPU @ 2.5 GHz
RAM : 4.00 GB
System Type : 64 Bit Processor
HDD : 1.0 TB

22. 15
2.2 Software Requirement
Item Details / Specifications
1. Operating System Windows 8.1
2. Web server Wamp Server
3. Database Management
System
My SQL
4. Web Site Development
Software
Dreamweaver
5. Document Conversion
Software
Adobe Acrobat
6. Web Browser
 Mozilla Firefox
 GOOGLE Chrome
7. Application Programming
 CGI (Common Gateway
Interface)
 NSAPI (Netscape Server
Application Programming
Interfaces)
 Microsoft’s ASP (Active Server
Pages)
Table 5

23. 16
2.2 How To Connect To Intranet Database ?
 When a user within GIET whether he/she is a student , teacher or a
staff, he just have to connect to any Wi-Fi network of college like
GIET Floor 1 or HP4.
 Then enter 192.168.2.111 in address bar of browser.
 On entering above address following url will be opened.
Figure 1

24. 17
2.3 ER Diagram Of Intranet Database
N
1
1 1 1
1 1 N
1 1
1 1
1 1
1 1
User
Selects
Semester
Menu
Semester
Lectures SoftwareeBooks
Branch
Branch
Selects
Selects
Selects
Categories
CSE ECE
Auto
EE
EEE
Civil
Mech.
Student Staff
Faculty
Application
OS
Drivers

25. 18
2.4 Data Flow Diagram
Level 0
Level 0.1 Level 0.2 Level 0.3
Level 0.1.1 Level 0.2.1 Level 0.2.2
eBook Data Lecture Data Software Data
USER
eBooks SoftwareLectures
Semester
Branch
Semester Branch Category

26. 19
Conclusion
The project entitled as Intranet Database is the system that deals with the
issues related to the availability of database inside the institution.
This project is successfully implemented with all the features mentioned in
system requirements specification.
The application provides appropriate information to users according to the
chosen service.
The project is designed keeping in view the day to day problems faced by a
college.

27. 20
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